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Difference between revisions of "Governance/Foundation/26Jan2016BoardMeeting"

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:  * Minutes: Mark Radcliffe
 
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:  * Julia Dechance will monitor and manage the webex connection
 
:  * Julia Dechance will monitor and manage the webex connection
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:  * Not official discussion Channels:
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'''(14:00) Committee Actions and Updates'''
 
'''(14:00) Committee Actions and Updates'''
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<!-- Comment out this section until updated (was copied from 2015 meeting agenda)
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# Update Committee memberships and Associated Work Groups
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(To join - Send committee chair an email. Roster corrections - send AlanClark an email, Committee chair changes - let's do the changes within the committee meetings)
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#: As listed on the etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016
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## DefCore
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###  Members: Rob Hirschfield (Chair), Alan Clark, Russell Bryant, Sean Roberts, Alex Freedland, Van Lindberg, Imad Sousou
 
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## Win The Enterprise
 
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###  Members: Carol Barrett (Chair), Imad Sousuo  (Sponsor)
 
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## Legal Affairs
 
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### A motion to formally appoint as members of the committee: Nissa Strottman (Chair), Van Lindberg, Rackspace, Andrew Sinclair, Canonical, Brad Haque, Attachmate, Steve Pentlicki, AT&T, Rob Tiller, Red Hat, Eileen Evans, HP, Richard Fontana, HP, Nissa Strottman, HP, Ted McCullough, EMC, Dale Mohlenhoff, Cisco, Feb Cabrasawan, IBM, George Simion from NetApp
 
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### The Legal Affairs Committee is an advisory committee to the Board of Directors". Nissa has been selected by the committee to chair their meetings and discussions.  To facilitate communication with the Board, we propose that Director Evans be assign as an official sponsor to the committee.
 
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### The committee will be setting topics for the year at their Feb. 4th meeting.
 
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## Transparency Committee
 
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### A new chair is needed, please contact AlanClark
 
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### Members: Robert Esker, Sean Roberts, Kavit Munshi
 
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## User
 
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### Board appointed Liason: Tim Bell
 
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### Members: Sean Roberts
 
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## Finance
 
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### Members: Alex Freedland (Chair), Alan Clark, Boris Renski, Randy Bias, Lew Tucker, Mark McLoughlin, Kavit Munshi
 
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## Compensation
 
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### Members: Alan Clark (Chair), Boris Renski, Eileen Evans, John Zannos, Lew Tucker, Monty Taylor, Mark McLoughlin, Simon Anderson, Todd Moore
 
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## Election
 
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### Members: Todd Moore (Chair), Mark McLoughlin, Monty Taylor, Tim Bell, Tristen Good, Rob Hirschfield
 
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## New member
 
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### Members: Simon Anderson (Chair), Sean Roberts, Rob Hirschfield, Todd Moore, Eileen Evans, Chris Kemp, Rob Hirschfeld, John Zannos
 
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## Of note, a new work effort within the community (not Board initiated)
 
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### Product manager work group, https://wiki.openstack.org/wiki/ProductTeam
 
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:
 
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End Commented out section-->
 
 
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''' (14:00) Strategic Discussions '''
 
''' (14:00) Strategic Discussions '''

Revision as of 21:52, 14 January 2016

Board of Directors - January 26, 2016 Meeting

The OpenStack Foundation Board of Directors will meet at 1:00pm - 3:00pm Pacific Standard Time (San Francisco, GMT-08:00) on January 26, 2015. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session: TBD

Draft Board Meeting Agenda

* Chair: Alan Clark, Vice Chair: Lew Tucker
* Minutes: Mark Radcliffe
* Julia Dechance will monitor and manage the webex connection
* Non official meeting discussion Channels:
** webex chat
** IRC: #openstack-board
** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016

(13:00) Call To Order, Open Session

  1. Roll Call
  2. Approve minutes from December 3, 2015 board meeting

(13:15) Welcome to the new board members.

  1. Thank you and best wishes to John Zannos for their time and effort, continued support and contributions to the OpenStack Board efforts.
  2. Welcome to Mark Baker (Canonical) as Platinum Member Director for the OpenStack Board.
  3. 2016 board members
    (Introductions from new Directors)
    1. Platinum Member Directors
    2. Gold Member Directors
    3. Individual Member Directors
  4. (13:30) Policy Reminders:
    1. Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
    2. Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
    3. Transparency policy (http://www.openstack.org/legal/transparency-policy/)
      No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
    4. Board Communication Channels
      1. WebEx for the board meeting calls (thank you to Lew)
        Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features.
        Call in information will be sent to the Foundation mailing list and the Gold member mailing list
      2. Foundation mailing list
        Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
      3. Board mailing lists (Jonathan will add the board members to these lists)
        1. Foundation-board@lists.openstack.org,
          The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions
        2. Foundation-board-confidential@lists.openstack.org
          Foundation-board-confidential mailing list for use with Board confidential information and documents
      4. IRC: #openstack-board
      5. Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year> example:
        https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016
      6. Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
        Board meeting agendas will be posted on this site prior to the meeting
        A call for agenda items will be made at least 1 week prior to the meeting
      7. Board Packet
        A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki

(14:00) 2016 Board meeting schedule

(14:00) Committee Actions and Updates

  1. Update Committee memberships and Associated Work Groups
    As listed on the etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016

(14:00) Strategic Discussions

  1. Mission Statement Amendment - Russell
At the last joint board-tc meeting, we discussed a possible update to the OpenStack mission statement. The TC drafted a proposed update. Russell will present the proposed update and we'll put it up for approval. The proposed update: http://governance.openstack.org/resolutions/20160106-mission-amendment.html

(15:00) Meeting Close

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