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Board of Directors - March 29, 2016 Meeting

The OpenStack Foundation Board of Directors will meet at 9:00am - 5:00pm Pacific Standard Time on Tuesday March 29, 2016. This will be a full day face to face meeting for the Directors. The meeting will be held at the Linux Foundation Collaboration Summit. Location and invitation instructions are available at: http://events.linuxfoundation.org/events/collaboration-summit

The Meeting will be held in the Monument Peak room.

To join the session by phone:

  1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t53df488107919baff1c5a7e4e2251a35
  2. Enter your name and email address.
  3. Enter the session password: This session does not require a password.
  4. Click "Join Now".
  5. Follow the instructions that appear on your screen.

Board Meeting Agenda

* Chair: Alan Clark, Vice Chair: Lew Tucker
* Alan and Lew will be managing the webex for this meeting (Julia is unavailable)
* Minutes: Mark Radcliffe
* Non official meeting discussion Channels:
** webex chat
** IRC: #openstack-board
** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Mar29-2016

(9:00) Call To Order, Open Session

  1. Roll Call
  2. Approve minutes from Feb 23, 2016 board meeting

(9:20) Committee Actions and Updates

  1. (9:20) Diversity WG - Kavit (30 min)
    1. Status update after the last board meeting.
    2. Would like to lay out the way forward over the coming year.
  2. (9:50) New member committee
    The committee has determined that Rob should chair the committee with Anni Lai as vice chair. Since it is a Board committee, the Board needs to affirm them. We did not properly complete this action at the February board meeting.
  3. (10:00) DefCore - Egle, Van
    1. Update from mid cycle
    2. Asks from the board:
      1. Conveying strategic value of DefCore
        1. Why should everyone care about DefCore
        2. Why certify
      2. Getting more Platinum/Gold foundation members involved
  4. (10:20) Proposal to increase awareness of and reward other community contributors - Allison, Paul
    1. *Summary*
      1. In light of the many individuals who are contributing their time and effort to build a vibrant OpenStack community, we are asking for the OpenStack Foundation Board’s support to increase awareness of and reward other community contributors in the same way we reward technical contributors. We want to appropriately identify community leaders who advance the objectives of the OpenStack Community and reinforce the vibrant community that continues to evolve through the amazing efforts around the world from all the great leaders, technical or not. These community leaders should be invited to have a free pass to the Summit and be designated as an active community contributor (“ACC”) similar to an active technical contributor (“ATC”).
    2. *Criteria*
      1. Must be a registered member of the OpenStack community as a “Foundation Member”
      2. Must specify their level of community involvement under “other” on OpenStack profile page [1]
      3. Must have performed at least one of the following activities:
      4. Organized at least 3 OpenStack community meetups within the last cycle (as documented and validated by Meetup.com)
      5. Organized at least 3 OpenStack community events or 1 mid-cycle event for the latest release (as validated by Meetup.com or public event data)
      6. Organized at least 1 significant community event at the Summit (e.g. core reviewer event, community party, etc.)
      7. Actively participated in at least 10 meetings for OpenStack non-coding working groups (validated by agenda roll calls on the Etherpads)
      8. Submitted at least 10 defects within the last cycle (as documented in Stackalytics data)
      9. Authored OpenStack knowledge sharing/training materials/special documentation outside the OpenStack Documentation project (ACC status is not granted for contributions that would already merit ATC status)
        As an alternative option, people could nominate themselves, write a short description as to why they are a community contributor, and get a few people from the community they are serving or a Board member to validate their contributions
    3. Endnotes:
      1. [1] To facilitate this, the OpenStack Foundation should change the User Profile page to include ways other than “projects” that people can use to document their contributions. Right now, the profile pages are only focused on code contributors but could even provide a few more community-oriented check boxes in that section
    4. New working group formed last week under the User Committee, may overlap with this proposal: https://wiki.openstack.org/wiki/NonATCRecognition

(10:40) Break (11:00) Strategic Discussions

  1. (11:00) OpenStack Summit 2017 - Lauren
  2. (11:20) latest version of the proposed mission statement update - Russ
  3. (11:40) Break for Lunch
  4. (12:30) Strategic discussion - Mark C.


OpenStack Summit

  1. RSVP! We need a count for the caterers.
    1. SATURDAY April 23rd Dinner with the BoD, TC, UC and Foundation Staff
      Please RSVP at: https://atxboardofdirectorsdinner.eventbrite.com/
      JW Marriott, Level 1, Room: [|Osteria Pronto]
      Join us for an Austin Summit kickoff dinner! The Board of Directors, Technical Committee, User Committee and Foundation Staff are invited to attend this joint dinner. If your spouse/significant other will be accompanying you to Austin then you're welcome to bring them along, please just include them in the RSVP headcount. The dinner will be hosted at Osteria Pronto restaurant - on the first floor of the JW Marriott Hotel in downtown Austin. This is the same hotel where the Board Meeting will be held on Sunday.
    2. Women of OpenStack Pre-Summit Social sponsored by EMC, IBM, and Intel
      Please RSVP at: https://woopresummitsocial.eventbrite.com/
      The Belmont- 305 W 6th Street
      Shuttle Bus Transportation will pick up once at the JW Marriott at 6:00pm. Other shuttles will pickup at the ACC on rotation. Join us to jump start your week at the Summit with a fun evening where you can get to know your fellow Women of OpenStack! IBM, Intel and EMC are proud to host the Pre-Summit Social - organized by the OpenStack Foundation.
  2. Sunday April 24 Board of Directors Meeting
    JW Marriott, Level 3, Salons G/H
    8:00am Breakfast served in room
    9:00 - 2:00pm
    2:30pm Joint TC / UC Meeting
  3. Wednesday April 27, Gold & Platinum Member Lunch
    Austin Convention Center, Level 3, Meeting Room 10B
  4. Thursday April 28, Board High-Five Meeting
    Austin Convention Center, Level 3, Meeting Room 10B
  5. Additional Summit Highlights
    1. MONDAY
      1. Keynotes
      2. Marketplace Booth Crawl Happy Hour
    2. TUESDAY
      1. Keynotes
      2. StackCity Austin- A Community Festival for Stackers
        RSVP Required (coming soon)
        Rainey Street
        Experience the best of what Austin has to offer at this Texas-sized community evening event. Stroll a few blocks from the Austin Convention Center and you’ll find an open-air party hosted at 15 bars and restaurants lining historic Rainey Street. Expect a few surprises in an evening offering something for everyone including live music from local artists, stand-up comedy, and, of course, barbecue and tacos.