Difference between revisions of "Governance/Foundation/26Jan2016BoardMeeting"
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== Board of Directors - January 26, 2016 Meeting == | == Board of Directors - January 26, 2016 Meeting == | ||
− | The OpenStack Foundation Board of Directors will meet at 1:00pm - 3:00pm Pacific Standard Time (San Francisco, GMT-08:00) on January 26, | + | The OpenStack Foundation Board of Directors will meet at 1:00pm - 3:00pm Pacific Standard Time (San Francisco, GMT-08:00) on January 26, 2016. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community. |
To join the session: | To join the session: | ||
Line 9: | Line 9: | ||
# Follow the instructions that appear on your screen. | # Follow the instructions that appear on your screen. | ||
− | == Board Meeting Agenda == | + | == Board Meeting Agenda (DRAFT) == |
: * Chair: Alan Clark, Vice Chair: Lew Tucker | : * Chair: Alan Clark, Vice Chair: Lew Tucker | ||
: * Minutes: Mark Radcliffe | : * Minutes: Mark Radcliffe | ||
Line 28: | Line 28: | ||
#: | #: | ||
# 2016 board members | # 2016 board members | ||
− | |||
## Platinum Member Directors | ## Platinum Member Directors | ||
##*:Alan Clark | ##*:Alan Clark | ||
Line 65: | Line 64: | ||
###: Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features. | ###: Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features. | ||
###: Call in information will be sent to the Foundation mailing list and the Gold member mailing list | ###: Call in information will be sent to the Foundation mailing list and the Gold member mailing list | ||
+ | #### Practice Polling using webex | ||
### Foundation mailing list | ### Foundation mailing list | ||
+ | ###: As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list". | ||
###: Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation. | ###: Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation. | ||
### Board mailing lists (Jonathan will add the board members to these lists) | ### Board mailing lists (Jonathan will add the board members to these lists) | ||
Line 93: | Line 94: | ||
** [[Governance/Foundation/6Dec2016BoardMeeting| December 6, 1:00pm-3:00pm Pacific Conference Call]] | ** [[Governance/Foundation/6Dec2016BoardMeeting| December 6, 1:00pm-3:00pm Pacific Conference Call]] | ||
: | : | ||
− | '''(14: | + | '''(14:10) Committee Actions and Updates''' |
# DefCore - Egle | # DefCore - Egle | ||
− | ## Quick report | + | ## Quick report and request for Board's approval for changes to DefCore process document (2016A) and approval for 2016.01 guidelines. The changes are detailed in this document: https://docs.google.com/document/d/1D7hM4kJkfS7PNUpmeRmL_CvwoHZS3CW7k6EELgsfaY8/ |
− | + | ##: 2016A: https://review.openstack.org/#/c/234824/ | |
− | ## | + | ##: 2016.01.json: https://review.openstack.org/#/c/239830/ |
# User Committee - Shilla, Jon | # User Committee - Shilla, Jon | ||
## Board approval for board appointed committee chair | ## Board approval for board appointed committee chair | ||
# Update Committee memberships and Associated Work Groups | # Update Committee memberships and Associated Work Groups | ||
− | ## | + | ## Review the etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016 |
− | # | + | # New Member Committee |
## Need to schedule a meeting. Committee needs to choose a chairperson | ## Need to schedule a meeting. Committee needs to choose a chairperson | ||
− | ''' (14: | + | ''' (14:40) Strategic Discussions ''' |
# Mission Statement Amendment - Russell | # Mission Statement Amendment - Russell | ||
− | : At the last joint board-tc meeting, we discussed a possible update to the OpenStack mission statement. The TC drafted a proposed update. Russell will present the proposed update and we'll put it up for approval. The proposed update: http://governance.openstack.org/resolutions/20160106-mission-amendment.html | + | #: At the last joint board-tc meeting, we discussed a possible update to the OpenStack mission statement. The TC drafted a proposed update. Russell will present the proposed update and we'll put it up for approval. |
+ | #:The proposed update: http://governance.openstack.org/resolutions/20160106-mission-amendment.html | ||
''' (15:00) Meeting Close ''' | ''' (15:00) Meeting Close ''' | ||
== Please Note == | == Please Note == | ||
# Annual Report: Directors have received a draft version, please review by Friday January 29. | # Annual Report: Directors have received a draft version, please review by Friday January 29. |
Latest revision as of 19:19, 17 October 2016
Board of Directors - January 26, 2016 Meeting
The OpenStack Foundation Board of Directors will meet at 1:00pm - 3:00pm Pacific Standard Time (San Francisco, GMT-08:00) on January 26, 2016. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.
To join the session:
- Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t42a48f22a25d41afac6a10685abf18e0
- Enter your name and email address (or registration ID).
- Enter the session password: This session does not require a password.
- Click "Join Now".
- Follow the instructions that appear on your screen.
Board Meeting Agenda (DRAFT)
- * Chair: Alan Clark, Vice Chair: Lew Tucker
- * Minutes: Mark Radcliffe
- * Julia Dechance will monitor and manage the webex connection
- * Non official meeting discussion Channels:
- ** webex chat
- ** IRC: #openstack-board
- ** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016
(13:00) Call To Order, Open Session
- Roll Call
- Approve minutes from December 3, 2015 board meeting
(13:15) Welcome to the new board members.
- Thank you and best wishes to Jonathan LaCour, John Zannos, Randy Bias, Rob Hirschfeld, Tsugikazu Shibata for their time and effort, continued support and contributions to the OpenStack Board efforts.
- Welcome to Anni Lai, Kenji Kaneshige, Mark Baker, Manju Ramanathpura, Allison Randal (1 minute introductions)
- 2016 board members
- Platinum Member Directors
- Alan Clark
- Eileen Evans
- Imad Sousou
- Mark Baker
- Mark McLouglin
- Toby Ford
- Todd Moore
- Van Lindberg
- Gold Member Directors
- Alex Freedland
- Anni Lai
- Kenji Kaneshige
- Lew Tucker
- Manju Ramanathpura
- Robert Esker
- Roland Chan
- Steven Hallet
- Individual Member Directors
- Allison Randal
- Boris Renski
- Egle Sigler
- Kavit Munshi
- Monty Taylor
- Russell Bryant
- Shane Wang
- Tim Bell
- Platinum Member Directors
- (13:30) Policy Reminders:
- Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
- Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
- Transparency policy (http://www.openstack.org/legal/transparency-policy/)
- No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
- Board Communication Channels
- WebEx for the board meeting calls (thank you to Lew)
- Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features.
- Call in information will be sent to the Foundation mailing list and the Gold member mailing list
- Practice Polling using webex
- Foundation mailing list
- As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".
- Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
- Board mailing lists (Jonathan will add the board members to these lists)
- Foundation-board@lists.openstack.org,
- The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions
- Foundation-board-confidential@lists.openstack.org
- Foundation-board-confidential mailing list for use with Board confidential information and documents
- Foundation-board@lists.openstack.org,
- IRC: #openstack-board
- Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year> example:
- Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
- Board meeting agendas will be posted on this site prior to the meeting
- A call for agenda items will be made at least 1 week prior to the meeting
- Board Packet
- A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
- WebEx for the board meeting calls (thank you to Lew)
(14:00) 2016 Board meeting schedule
- (https://wiki.openstack.org/wiki/Governance/Foundation)
- January 26, 1:00pm-3:00pm Pacific Conference Call
- February 23, 1:00pm-3:00pm Pacific Conference Call
- March 29-31, All Day F2F held at the LF Collaboration Summit(specific day/time pending), Location Lake Tahoe, Nevada
- Directors: Should we hold our Board meeting on Tuesday, Wednesday,Thursday or Friday? (Tuesday is Plenary, Wed shows many conflicts with other board meetings)
- April 24, 9:00am - 6:00pm, F2F held at the OpenStack Summit, Austin Texas
- Joint meeting with the TC and UC will be from 2:30 - 6 pm
- June 28, 1:00pm-3:00pm Pacific Conference Call
- August 23, 1:00pm-3:00pm Pacific Conference Call
- October 23, 9:00am - 6:00pm, held at the OpenStack Summit, Barcelona, Spain
- December 6, 1:00pm-3:00pm Pacific Conference Call
(14:10) Committee Actions and Updates
- DefCore - Egle
- Quick report and request for Board's approval for changes to DefCore process document (2016A) and approval for 2016.01 guidelines. The changes are detailed in this document: https://docs.google.com/document/d/1D7hM4kJkfS7PNUpmeRmL_CvwoHZS3CW7k6EELgsfaY8/
- 2016A: https://review.openstack.org/#/c/234824/
- 2016.01.json: https://review.openstack.org/#/c/239830/
- Quick report and request for Board's approval for changes to DefCore process document (2016A) and approval for 2016.01 guidelines. The changes are detailed in this document: https://docs.google.com/document/d/1D7hM4kJkfS7PNUpmeRmL_CvwoHZS3CW7k6EELgsfaY8/
- User Committee - Shilla, Jon
- Board approval for board appointed committee chair
- Update Committee memberships and Associated Work Groups
- Review the etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016
- New Member Committee
- Need to schedule a meeting. Committee needs to choose a chairperson
(14:40) Strategic Discussions
- Mission Statement Amendment - Russell
- At the last joint board-tc meeting, we discussed a possible update to the OpenStack mission statement. The TC drafted a proposed update. Russell will present the proposed update and we'll put it up for approval.
- The proposed update: http://governance.openstack.org/resolutions/20160106-mission-amendment.html
(15:00) Meeting Close
Please Note
- Annual Report: Directors have received a draft version, please review by Friday January 29.