Governance/Foundation/29Mar2016BoardMeeting

Board of Directors - March 29, 2016 Meeting

The OpenStack Foundation Board of Directors will meet at 9:00am - 5:00pm Pacific Standard Time on Tuesday March 29, 2016. This will be a full day face to face meeting for the Directors. The meeting will be held at the Linux Foundation Collaboration Summit. Location and invitation instructions are available at: http://events.linuxfoundation.org/events/collaboration-summit

The Meeting will be held in the Monument Peak room.

To join the session by phone:

1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t53df488107919baff1c5a7e4e2251a35
2. Enter your name and email address.
3. Enter the session password: This session does not require a password.
4. Click "Join Now".
5. Follow the instructions that appear on your screen.

Board Meeting Agenda

* Chair: Alan Clark, Vice Chair: Lew Tucker

* Alan and Lew will be managing the webex for this meeting (Julia is unavailable)

* Minutes: Mark Radcliffe

* Non official meeting discussion Channels:

** webex chat

** IRC: #openstack-board

** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Mar29-2016

(9:00) Call To Order, Open Session

1. Roll Call
2. Approve minutes from Feb 23, 2016 board meeting

(9:20) Committee Actions and Updates

1. (9:20) Diversity WG - Kavit (30 min)
   1. Status update after the last board meeting.
   2. Would like to lay out the way forward over the coming year.
2. (10:00) New member committee

   The committee has determined that Rob should chair the committee with Anni Lai as vice chair. Since it is a Board committee, the Board needs to affirm them. We did not properly complete this action at the February board meeting.

3. (10:10)

(11:00) Strategic Discussions

1. (11:00) latest version of the proposed mission statement update - Russ

   http://governance.openstack.org/resolutions/20160217-mission-amendment.html

2. Strategic discussion - Mark C.

Reminders

OpenStack Summit

1. RSVP! We need a count for the caterers.
   1. SATURDAY April 23rd Dinner with the BoD, TC, UC and Foundation Staff

      Please RSVP at: https://atxboardofdirectorsdinner.eventbrite.com/

      JW Marriott, Level 1, Room: [|Osteria Pronto]

      7:00-9:00pm

      Join us for an Austin Summit kickoff dinner! The Board of Directors, Technical Committee, User Committee and Foundation Staff are invited to attend this joint dinner. If your spouse/significant other will be accompanying you to Austin then you're welcome to bring them along, please just include them in the RSVP headcount. The dinner will be hosted at Osteria Pronto restaurant - on the first floor of the JW Marriott Hotel in downtown Austin. This is the same hotel where the Board Meeting will be held on Sunday.

   2. Women of OpenStack Pre-Summit Social sponsored by EMC, IBM, and Intel

      Please RSVP at: https://woopresummitsocial.eventbrite.com/

      The Belmont- 305 W 6th Street

      6:00-9:00pm

      Shuttle Bus Transportation will pick up once at the JW Marriott at 6:00pm. Other shuttles will pickup at the ACC on rotation. Join us to jump start your week at the Summit with a fun evening where you can get to know your fellow Women of OpenStack! IBM, Intel and EMC are proud to host the Pre-Summit Social - organized by the OpenStack Foundation.

2. Sunday April 24 Board of Directors Meeting

   JW Marriott, Level 3, Salons G/H

   8:00am Breakfast served in room

   9:00 - 2:00pm

   2:30pm Joint TC / UC Meeting

3. Wednesday April 27, Gold & Platinum Member Lunch

   12:30-1:50pm

4. Thursday April 28, Board High-Five Meeting

   3:50-4:10pm

5. Additional Summit Highlights
   1. MONDAY

      1. Keynotes

         9:00-10:45am

      2. Marketplace Booth Crawl Happy Hour

         6:00-7:30pm

   2. TUESDAY
      1. Keynotes

         9:00-10:45am

      2. StackCity Austin- A Community Festival for Stackers

         RSVP Required (coming soon)

         7:00-11:00pm

         Rainey Street

         Experience the best of what Austin has to offer at this Texas-sized community evening event. Stroll a few blocks from the Austin Convention Center and you’ll find an open-air party hosted at 15 bars and restaurants lining historic Rainey Street. Expect a few surprises in an evening offering something for everyone including live music from local artists, stand-up comedy, and, of course, barbecue and tacos.