Difference between revisions of "Governance/Foundation/28Jan2015BoardMeeting"

Revision as of 18:29, 27 January 2015

Board of Directors - January 28, 2015 Meeting

The OpenStack Foundation Board of Directors will meet at 12:00pm - 2pm Pacific Standard Time (San Francisco, GMT-08:00) on January 28, 2015. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session

1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t68c8fca2d0431fcde61d175ef06f7b98
2. Session number: 924 559 806
3. Enter your name and email address.
4. Enter the session password: This session does not require a password.
5. Click "Join Now".
6. Follow the instructions that appear on your screen.

Agenda

Meeting objectives: Seat the 2015 board. Update the current work effort committee rosters while reviewing the 2015 goals for those committees. Understand the Foundation Staff 2015 goals, Begin to define Board goals for 2015. Jump start the planning for our upcoming March F2F meeting.

* Julia Dechance will monitor and manage the webex connection

* Minutes recorded by Mark Radcliffe

Call To Order

1. Roll Call
2. Approve minutes from November 2nd, 2014, December 2nd, 15th, and 18th, 2014 board meetings

Thank You

1. Thank you and best wishes to Christopher MacGown, Preeti Somal, Troy Toman, Yujie Du for their time and efforts, continued support and contributions to the OpenStack Board efforts

Welcome to the new board members.

1. 2015 board members
   1. Platinum Member Directors
      1. Alan Clark
      2. Eileen Evans
      3. Imad Sousuo
      4. John Zannos
      5. Mark McLoughlin
      6. Toby Ford
      7. Todd Moore
      8. Van Lindberg
   2. Gold Member Directors
      1. Boris Renski
      2. Chris Kemp
      3. Lew Tucker
      4. Robert Esker
      5. Sean Roberts
      6. Simon Anderson
      7. Steven Hallett
      8. Tristan Goode
   3. Individual Member Directors
      1. Alex Freedland
      2. Egle Sigler
      3. Kavit Munshi
      4. Monty Taylor
      5. Rob Hirschfeld
      6. Russell Bryant
      7. Tim Bell
      8. Vishvananda Ishaya
   4. 1 minute introduction from new Directors: Egle Sigler, Kavit Munshi, Russell Bryant, Steve Hallett, Robert Esker
2. Reminders of the:
   1. Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
   2. Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
   3. Transparency policy (http://www.openstack.org/legal/transparency-policy/)
      1. No tweeting during board meetings and no commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
   4. Communication channels
      1. WebEx for the board meeting calls (thank you to Lew)
      2. Foundation mailing list
      3. Board mailing list
      4. IRC #openstack-board
      5. Etherpad https://etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year> example:Jan28-2015
      6. Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
         1. Board meeting agendas will be posted on this site prior to the meeting
            1. A call for agenda items will be made 1 week prior to the meeting
            2. A board packet will be provide to the Directors, containing the materials for the meeting.
         2. Call in information and meeting appointments will be sent to each Director
         3. Call in information will be sent to the Foundation mailing list, the Gold member mailing list
3. 2015 Board meeting schedule (https://wiki.openstack.org/wiki/Governance/Foundation)
   1. January 28, 12:00pm-2:00pm Pacific Conference Call
   2. March 3, F2F 9am pacific - 5pm pacific, Location New York City
      1. Logistics Update - Monty
   3. April 2, 12:00pm-2:00pm Pacific Conference Call
   4. May 17, F2F Vancouver Summit (also includes a joint board/tc meeting)
   5. July, F2F Location TBD
      1. Directors, complete the poll by February 6th. The poll is located at: http://doodle.com/isv27w5nxhu73whu
   6. October 25, F2F Tokyo Summit (also includes a joint board/tc meeting)
   7. December 3, 12:00pm-2:00pm Pacific Conference Call

Executive Director Update

Bylaws

1. Effective date for bylaws amendments
   1. The OpenStack Individual members have approved the bylaw updates. The Platinum and Gold members also need to approve the amendments. Platinum and Gold member meetings will be organized before March 30th.
   2. The Board needs to set an effective date for bylaw updates. Propose a board motion to set March 30, 2015 as the effective date.

Current Committee and Work Efforts

1. 2015 goals and actions requested of the Board
   1. DefCore
      1. Committee member roster update: Rob Hirschfield (Chair), Alan Clark, Russell Bryant, Sean Roberts
   2. Win The Enterprise
      1. Committee member roster update: Carol Barrett (Chair), Imad Sousuo (Sponsor)
2. Other Actions
   1. Legal Affairs
      1. Committee member roster update: Nissa Strottman (Chair), Eileen Evans (Sponsor), Van Lindberg
      2. The Legal Affairs Committee is an advisory committee to the Board of Directors". Nissa has been selected by the committee to chair their meetings and discussions. To facilitate communication with the Board, we propose that Director Evans be assign as an official sponsor to the committee.
   2. Transparency Committee
      1. A new chair is needed
      2. Committee member roster update:

Other Committees

1. 1. User
      1. Board appointed Liason: Tim Bell
   2. Finance
      1. Committee member roster update: Alex Freedland (Chair), Alan Clark, Boris Renski, Randy Bias
   3. Compensation
      1. Committee member roster update: Alan Clark (Chair), Boris Renski, Eileen Evans, John Zannos, Lew Tucker, Monty Taylor, Mark McLoughlin, Simon Anderson, Todd Moore
   4. Election
      1. Committee member roster update: Todd Moore (Chair), Mark McLoughlin, Monty Taylor, Tim Bell, Tristen Good, Rob Hirschfield
   5. New member
      1. Committee member roster update: Simon Anderson (Chair), Sean Roberts, Rob Hirschfield
2. New work efforts within the community (not Board initiated)
   1. Product manager work group, https://wiki.openstack.org/wiki/ProductTeam , For more information contact Stefano Maffulli

Proposal for additional work efforts

1. TC Liason: Propose one or two Directors be assigned as liasons to the TC. The objective for those Directors will be to facilitate communication with the TC, to track the progress and to coordinate the questions and issues which need to be represented to/from the Board.

Top of Mind for 2015 Board Discussions

Open discussion - What should be top of mind for 2015 at the board meetings?

1. In particular the March 3 F2F board meeting