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Board of Directors - January 28, 2015 Meeting

The OpenStack Foundation Board of Directors will meet at 12:00pm - 2pm Pacific Standard Time (San Francisco, GMT-08:00) on January 28, 2015. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session

  1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t68c8fca2d0431fcde61d175ef06f7b98
  2. Session number: 924 559 806
  3. Enter your name and email address.
  4. Enter the session password: This session does not require a password.
  5. Click "Join Now".
  6. Follow the instructions that appear on your screen.


Meeting objectives: Seat the 2015 board. Update the current work effort committee rosters while reviewing the 2015 goals for those committees. Understand the Foundation Staff 2015 goals, Begin to define Board goals for 2015. Jump start the planning for our upcoming March F2F meeting.
* Julia Dechance will monitor and manage the webex connection
* Minutes recorded by Mark Radcliffe
* Timekeeper:

(12:05) Call To Order

  1. Roll Call
  2. Approve minutes from November 2nd, 2014, December 2nd, 15th, and 18th, 2014 board meetings

Thank You

  1. Thank you and best wishes to Christopher MacGown, Preeti Somal, Troy Toman, Yujie Du for their time and efforts, continued support and contributions to the OpenStack Board efforts

(12:15) Welcome to the new board members.

  1. 2015 board members
    1. Platinum Member Directors
      1. Alan Clark
      2. Eileen Evans
      3. Imad Sousou
      4. John Zannos
      5. Mark McLoughlin
      6. Toby Ford
      7. Todd Moore
      8. Van Lindberg
    2. Gold Member Directors
      1. Boris Renski
      2. Chris Kemp
      3. Lew Tucker
      4. Robert Esker
      5. Sean Roberts
      6. Simon Anderson
      7. Steven Hallett
      8. Tristan Goode
    3. Individual Member Directors
      1. Alex Freedland
      2. Egle Sigler
      3. Kavit Munshi
      4. Monty Taylor
      5. Rob Hirschfeld
      6. Russell Bryant
      7. Tim Bell
      8. Vishvananda Ishaya
    4. 1 minute introduction from new Directors: Egle Sigler, Kavit Munshi, Russell Bryant, Steve Hallett, Robert Esker
  2. (12:20) Policy Reminders:
    1. Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
    2. Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
    3. Transparency policy (http://www.openstack.org/legal/transparency-policy/)
      1. No tweeting during board meetings and no commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
    4. Communication channels
      1. WebEx for the board meeting calls (thank you to Lew)
      2. Foundation mailing list
      3. Board mailing list
      4. IRC: #openstack-board
      5. Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year> example: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan28-2015
      6. Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
        1. Board meeting agendas will be posted on this site prior to the meeting
          1. A call for agenda items will be made at least 1 week prior to the meeting
        2. Board Packet
          1. A board packet will be provide to the Directors, containing the materials for the meeting.
            1. The intent of the packet is to make our meeting time more focused and efficient, to ensure that the agenda topics are ready for discussion, and to enable Directors to be better prepared. The packet will include an 'Agenda Action/Discussion/Report' from each of the work groups, committees and new topics. The idea is to gather a report from every group, including those that won't be on the agenda so that the board gets a complete update for all board activities. All reports will be combined into a packet and sent to the Directors. That way everyone has received the information for all topics prior to the meeting. If a topic is not in the packet it doesn't get placed on the agenda for that board meeting. Suggest for each report: (Executive Summary, Proposed Board Action, Proposed Implementation, Background Information / Reason for Board Consideration, Financial, Legal Implications, Related Materials, Reference Materials, Pros: Include reason(s) to vote in favor of the item, Cons: Include reason(s) why one might oppose it)
        3. Call in information and meeting appointments will be sent to each Director
        4. Call in information will be sent to the Foundation mailing list, the Gold member mailing list
  3. (12:30) 2015 Board meeting schedule (https://wiki.openstack.org/wiki/Governance/Foundation)
    1. January 28, 12:00pm-2:00pm Pacific Conference Call
    2. March 3, F2F 9am pacific - 5pm pacific, Location New York City
      1. Logistics Update - Monty
    3. April 2, 12:00pm-2:00pm Pacific Conference Call
    4. May 17, F2F Vancouver Summit (also includes a joint board/tc meeting)
    5. July, F2F Location TBD
      1. Directors, complete the poll by February 6th. The poll is located at: http://doodle.com/isv27w5nxhu73whu
    6. October 25, F2F Tokyo Summit (also includes a joint board/tc meeting)
    7. December 3, 12:00pm-2:00pm Pacific Conference Call
  4. (12:40) Current Committees (To join - Send committee chair an email. Roster corrections - send AlanClark an email, Committee chair changes - let's do the changes within the committee meetings)
    1. DefCore
      1. Members: Rob Hirschfield (Chair), Alan Clark, Russell Bryant, Sean Roberts, Alex Freedland, Van Lindberg, Imad Sousou
    2. Win The Enterprise
      1. Members: Carol Barrett (Chair), Imad Sousuo (Sponsor)
    3. Legal Affairs
      1. A motion to formally appoint as members of the committee: Nissa Strottman (Chair), Van Lindberg, Rackspace, Andrew Sinclair, Canonical, Brad Haque, Attachmate, Steve Pentlicki, AT&T, Rob Tiller, Red Hat, Eileen Evans, HP, Richard Fontana, HP, Nissa Strottman, HP, Ted McCullough, EMC, Dale Mohlenhoff, Cisco, Feb Cabrasawan, IBM, George Simion from NetApp
      2. The Legal Affairs Committee is an advisory committee to the Board of Directors". Nissa has been selected by the committee to chair their meetings and discussions. To facilitate communication with the Board, we propose that Director Evans be assign as an official sponsor to the committee.
      3. The committee will be setting topics for the year at their Feb. 4th meeting.
    4. Transparency Committee
      1. A new chair is needed, please contact AlanClark
      2. Members: Robert Esker, Sean Roberts, Kavit Munshi
    5. User
      1. Board appointed Liason: Tim Bell
      2. Members: Sean Roberts
    6. Finance
      1. Members: Alex Freedland (Chair), Alan Clark, Boris Renski, Randy Bias, Lew Tucker, Mark McLoughlin, Kavit Munshi
    7. Compensation
      1. Members: Alan Clark (Chair), Boris Renski, Eileen Evans, John Zannos, Lew Tucker, Monty Taylor, Mark McLoughlin, Simon Anderson, Todd Moore
    8. Election
      1. Members: Todd Moore (Chair), Mark McLoughlin, Monty Taylor, Tim Bell, Tristen Good, Rob Hirschfield
    9. New member
      1. Members: Simon Anderson (Chair), Sean Roberts, Rob Hirschfield, Todd Moore, Eileen Evans, Chris Kemp, Rob Hirschfeld, John Zannos
    10. Of note, a new work effort within the community (not Board initiated)
      1. Product manager work group, https://wiki.openstack.org/wiki/ProductTeam , For more information contact Stefano Maffulli

(12:50) Executive Director Update

(13:05) Bylaws

  1. Effective date for bylaws amendments
    1. The OpenStack Individual members have approved the bylaw updates. The Platinum and Gold members also need to approve the amendments. Platinum and Gold member meetings will be organized before March 30th.
    2. The Board needs to set an effective date for bylaw updates. Propose a board motion to set March 30, 2015 as the effective date.

(13:15) Current Committee Reports; 2015 goals and actions requested of the Board

  1. (13:15) DefCore
  2. (13:25) Win The Enterprise

(13:35) Proposal for additional work efforts

  1. TC Liaison: Propose one or two Directors be assigned as liaisons to the TC. The objective for those Directors will be to facilitate communication with the TC, to track the progress and to coordinate the questions and issues which need to be represented to/from the Board.

(13:45) Top of Mind for 2015 Board Discussions

  1. Open discussion - What should be top of mind for 2015 at the board meetings? In particular the March 3 F2F board meeting

(14:00) Meeting Close