Difference between revisions of "Governance/Foundation/28Jan2015BoardMeeting"

Revision as of 17:35, 27 January 2015

Board of Directors - January 28, 2015 Meeting

The OpenStack Foundation Board of Directors will meet at 12:00pm - 2pm Pacific Standard Time (San Francisco, GMT-08:00) on January 28, 2015. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session

1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t68c8fca2d0431fcde61d175ef06f7b98
2. Session number: 924 559 806
3. Enter your name and email address.
4. Enter the session password: This session does not require a password.
5. Click "Join Now".
6. Follow the instructions that appear on your screen.

Agenda

* Julia Dechance will monitor and manage the webex connection

* Minutes recorded by Mark Radcliffe

Call To Order

1. Roll Call
2. Approve minutes from November 2nd, 2014, December 2nd, 15th, and 18th, 2014 board meetings

Thank You

1. Thank you and best wishes to Christopher MacGown, Preeti Somal, Troy Toman, Yujie Du for their time and efforts, continued support and contributions to the OpenStack Board efforts

Welcome to the new board members.

1. 2015 board members
   1. Platinum Member Directors
      1. Alan Clark
      2. Eileen Evans
      3. Imad Sousuo
      4. John Zannos
      5. Mark McLoughlin
      6. Toby Ford
      7. Todd Moore
      8. Van Lindberg
   2. Gold Member Directors
      1. Boris Renski
      2. Chris Kemp
      3. Lew Tucker
      4. Robert Esker
      5. Sean Roberts
      6. Simon Anderson
      7. Steven Hallett
      8. Tristan Goode
   3. Individual Member Directors
      1. Alex Freedland
      2. Egle Sigler
      3. Kavit Munshi
      4. Monty Taylor
      5. Rob Hirschfeld
      6. Russell Bryant
      7. Tim Bell
      8. Vishvananda Ishaya
   4. 1 minute introduction from new Directors: Egle Sigler, Kavit Munshi, Russell Bryant, Steve Hallett, Robert Esker
2. Reminders of the:
   1. Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
   2. Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
   3. Transparency policy (http://www.openstack.org/legal/transparency-policy/)
      1. No tweeting during board meetings and no commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
   4. Communication channels
      1. WebEx for the board meeting calls (thank you to Lew)
      2. Foundation mailing list
      3. Board mailing list
      4. IRC #openstack-board
      5. Etherpad https://etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year> example:Jan28-2015
      6. Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
3. 2015 Board meeting schedule (https://wiki.openstack.org/wiki/Governance/Foundation)
   1. January 28, 12:00pm-2:00pm Pacific Conference Call
   2. March 3, F2F 9am pacific - 5pm pacific, Location New York City
      1. Logistics Update - Monty
   3. April 2, 12:00pm-2:00pm Pacific Conference Call
   4. May 17, F2F Vancouver Summit (also includes a joint board/tc meeting)
   5. July, F2F Location TBD
      1. Directors, complete the poll by February 6th. The poll is located at: http://doodle.com/isv27w5nxhu73whu
   6. October 25, F2F Tokyo Summit (also includes a joint board/tc meeting)
   7. December 3, 12:00pm-2:00pm Pacific Conference Call

Executive Director Update

Bylaws

1. Effective date for bylaws amendments
   1. The OpenStack Individual members have approved the bylaw updates. The Platinum and Gold members also need to approve the amendments. Platinum and Gold member meetings will be organized before March 30th.
   2. The Board needs to set an effective date for bylaw updates. Propose a board motion to set March 30, 2015 as the effective date.

Current Committee and Work Efforts

1. 2015 goals and actions requested of the Board
   1. DefCore
   2. Win The Enterprise
2. Other Actions
   1. Legal Affairs
      1. The Legal Affairs Committee is an advisory committee to the Board of Directors". Nissa has been selected by the committee to chair their meetings and discussions. To facilitate communication with the Board, we propose that Director Evans be assign as an official sponsor to the committee.
   2. Transparency Committee
      1. A new chair is needed

Other Committees

1. 1. User
   2. Finance
   3. Compensation
   4. Election
   5. Potential member

Proposal for addtional efforts

1. TC Liason

Top of Mind for 2015 Board Discussions

1. In particular the March 3 F2F board meeting