Difference between revisions of "Governance/Foundation/22July2014BoardMeeting"

Revision as of 15:01, 10 July 2014

Board of Directors - July 22, 2014 Meeting

The OpenStack Foundation Board of Directors will meet at 8:00am - 5:00pm on July 22, 2014. This will be a F2F meeting with webex conference capability.

Meeting Location: TBD

To join the session:

1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t51b273339f97a8a86dc9f61d50f09470
   1. Session number: 925 892 682
   2. Session password: This session does not require a password.
2. Enter your name and email address.
3. Enter the session password: This session does not require a password.
4. Click "Join Now".
5. Follow the instructions that appear on your screen.

Note: The agenda is formed from the Action/Discussion reports submitted by Directors or chairs from each of the work groups, committees and new topics prior to July 16. Those reports are gathered from every group, including those that won't be on the agenda so that the board gets a complete update for all board activities.

The board chair will gather updates from each group and agenda topics by July 16. He will then combine all the reports into a packet and send the packet to all Board members. If a topic is not in the packet it doesn't get placed on the agenda for that board meeting.

Information for each report should include the following:

• Date:
• Topic:
• Executive Summary:
• Proposed Board Action:
• Submitted by:
• WorkGroup/Committee:
• Proposed Implementation:
• Background Information / Reason for Board Consideration:
• Financial, Legal Implications:
• Related Materials:
• Reference Materials:
• Pros: Include reason(s) to vote in favor of the item.
• Cons: Include reason(s) why one might oppose it.

Draft Agenda

* Minutes recorded by Mark Radcliffe

Call To Order

1. Roll Call
2. Approve minutes from May 11 board meeting

Executive Director Update

Break New Topics of Discussion

Contribution Agreement Model

(80 minutes)

To arrive at a decision on regarding proposal to change the contribution agreement model, we will go through the following steps over the course of the next two board meetings. First, time at the July meeting will be used to educate the Directors as to the need, background and issues surrounding this topic. Next, motions for a board resolution will be entertained at the September board meeting.

1. introduction to the topic, background and persuasive arguments. (10 minute presentations plus 5 minute Q/A for each presentation given. )
   1. Introduction and context of the proposed need for change (Mark McLoughlin)
   2. A legal framework, providing a basis and legal background for CLA, DCO, Apache license, etc. (Mark Radcliffe)
   3. A case for adopting the DCO (Richard Fontana)
   4. A case for combination(s) of a CLA and/or DCO (Van Lindberg)
   5. A case for maintaining the current CLA model
   6. Corporate Counsel Recomendation (Mark Radcliffe)
2. Call for proposals.
   1. The chair asks that proposers develop the proposal(s) into a common format and a risk / benefit analysis during the month of August, utilizing the Legal Affairs committee . The Legal Affairs committee will format each proposal into the following format:

1. Proposed change

1.1 Description in layman terms

2. Benefits

2.1 Short paragraph per benefit

3. Risks

3.1 Short paragraph per risk

(Note: The board is not asking the Legal Affairs committee to provide any type of vote for any proposal.)

We will distribute the proposals to the board prior to the September meeting. The Directors can also use the month of August to further educate themselves on the issues and to gather community insight. At the September board meeting the chair will then call for a short general discussion on each of the proposals followed by motions to the board. The board will then vote on the matter.

Break for Lunch

(60 minutes)

Drive Adoption

Win The Enterprise

(90 minutes)

1. Progress reports, next steps and requests from the Win the Enterprise technical and marketing team leads

Core Definition and Branding

Executive Session

Reminders

Happy Hour - 6:30 pm, the Directors will join the OpenStack OSCON Happy Hour. The board members, Foundation Staff and gold member reps may show up early to the anniversary happy hour for food and networking at 6:30. The event will take place at Union Pine (575 SE Pine Street, 97214), and it will open for all attendees at 7 pm.

Next Board Meeting - September 18, 2014 12:00-2:00pm Pacific, Webex Conference Call

Post Meeting Action Items

1. Send a meeting summary of decisions made to the TC (commitment made from the last joint TC / Board meeting)