Difference between revisions of "Design Summit/SchedulingForPTLs"

Latest revision as of 12:33, 1 October 2015

To enter design summit sessions in the schedule we use a tool called Cheddar [1].

Once the track/room layout is proposed and approved, the Design Summit sched.org site will show placeholder sessions.

You will notice that this sched includes the "keynotes" and "main conference" sessions so that you can produce all your schedule in one place, rather than have to jump around schedules. This sched is specific for Design Summit attendees -- the general attendance is redirected to the main conference sched which does not contain the Design Summit sessions, to avoid confusion and limit overflow.

In the Design Summit sched you can point your project teams to specific track content by giving them specific subtype URLs like:

https://mitakadesignsummit.sched.org/overview/type/Keystone

PTLs can edit their track contents using a specific website which will be set up at: http://design-summit-prep.openstack.org/

This site, powerred by Cheddar, lets you directly edit some aspects of the sched.org schedule:

You can change title of your fishbowl sessions (but the track name prefix will be enforced)
You can change descriptions in your fishbowl and workroom sessions (including links using <a href=...>...</a> syntax)
You can add an etherpad link to your Friday contributor meetup
You can make any session also appear in other tracks. For example if you plan an "Ops feedback" session, you can make your session also appear on the "Ops" track in order to attract them.

But:

You can't change time, room, or session type (so you can't break the world)
You can't give a workroom a non-boring title (as a preventive measure to avoid overflowing the 20-seat-only work rooms with random bystanders)
You can't change the description of your meetup (beyond adding an etherpad link)
You can't atomically swap slots (you'll have to edit both sides)

Changes will immediately be pushed to the live sched (note that sometimes the sched.org website has a slight delay). Cheddar has no real state, the data lives on sched.

You can delegate the right to change the track contents to anyone of your choosing. Just let me know and I'll add them to the admin list for your track.

@@ Line 1: / Line 1: @@
-Design Summit sessions are curated and scheduled by the Topic Leads - typically the PTLs for the relevant programs. Team members propose sessions at http://summit.openstack.org/ but the topic lead is the only person with access to perform administrative tasks for the topic, such as selecting sessions and scheduling them. Many programs use e.g. an Etherpad to get input from the wider team before entering the data.
+To enter design summit sessions in the schedule we use a tool called Cheddar [https://github.com/ttx/summitsched].
-=== Setting Proposal Status ===
+Once the track/room layout is proposed and approved, the Design Summit sched.org site will show placeholder sessions.
-The topic lead can change the status of proposals (from Unreviewed to Rejected, Incomplete or Preapproved) and schedule sessions by clicking on the 'Review Topic' button that will appear at the top of the main page. To change the status click ''on the status'' (not on the session title) on the topic review page.
+You will notice that this sched includes the "keynotes" and "main conference" sessions so that you can produce all your schedule in one place, rather than have to jump around schedules. This sched is specific for Design Summit attendees -- the general attendance is redirected to the main conference sched which does not contain the Design Summit sessions, to avoid confusion and limit overflow.
-=== Moving Proposals to a New Topic ===
+In the Design Summit sched you can point your project teams to specific track content by giving them specific subtype URLs like:
-The topic lead can move a session to a different Topic by clicking on the ''topic'' listed for the session, on the topic review page.This would generally be done in consultation with the topic lead for the topic you are moving the session to.
+https://mitakadesignsummit.sched.org/overview/type/Keystone
-=== Merging Proposals ===
+PTLs can edit their track contents using a specific website which will be set up at: http://design-summit-prep.openstack.org/
-At a certain point in the organisation process, the new submission button will disappear. Note, however, that the topic lead can still propose new sessions after this point if required - for example, to create a new session that supersedes a number of different proposals - using the [http://summit.openstack.org/cfp/create magic link].
+This site, powerred by Cheddar, lets you directly edit some aspects of the sched.org schedule:
+* You can change title of your fishbowl sessions (but the track name prefix will be enforced)
+* You can change descriptions in your fishbowl and workroom sessions (including links using <a href=...>...</a> syntax)
+* You can add an etherpad link to your Friday contributor meetup
+* You can make any session also appear in other tracks. For example if you plan an "Ops feedback" session, you can make your session also appear on the "Ops" track in order to attract them.
-It is also possible to schedule multiple proposals into one session slot. This means it is OK to preapprove more proposals than there are slots. In the resulting schedule, the session description will contain all of the text of the constituent proposals, and you'll also get the chance to add a summary at the top.
-=== Scheduling Sessions ===
+But:
+* You can't change time, room, or session type (so you can't break the world)
+* You can't give a workroom a non-boring title (as a preventive measure to avoid overflowing the 20-seat-only work rooms with random bystanders)
+* You can't change the description of your meetup (beyond adding an etherpad link)
+* You can't atomically swap slots (you'll have to edit both sides)
-To begin scheduling the sessions, click the "Scheduling" button on the topic review page. The interface is mostly self-explanatory. You can override the title of a session, and also add a summary above the session's text. Pro tip: include your project name in the session titles - it makes it much easier for people to read their calendars.
-When you are ready to publish an update, click "Push to Sched" to push your topic to the sched.org calendar for the design summit. It takes a while for sched.org to reflect the changes.
+Changes will immediately be pushed to the live sched (note that sometimes the sched.org website has a slight delay). Cheddar has no real state, the data lives on sched.
+You can delegate the right to change the track contents to anyone of your choosing. Just let me know and I'll add them to the admin list for your track.