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Board of Directors - January 30, 2018 Meeting

The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am Pacific Standard Time on January 30, 2018. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:

  1. https://openstack.webex.com/openstack/k2/j.php?MTID=t1ab76df19018454e862b8ff66be08881
  2. Enter your name and email address (or registration ID).
  3. Enter the session password: This session does not require a password.
  4. Click "Join Now".
  5. Follow the instructions that appear on your screen.

Board Meeting Agenda

Chair: Alan Clark, Vice Chair: Lew Tucker
Minutes: Mark Radcliffe
Non official meeting discussion Channels:

(7:00) Call To Order, Open Session

  1. Roll Call
  2. Approve minutes from December 5, 2017 board meeting

The 2018 Board

  1. (7:10) Welcome to the new board members.
    Thank you and best wishes to Directors Brad Topol, Junwei Liu, Kavit Munshi, Russell Bryant and Tristan Goode for their time and effort, continued support and contributions to the OpenStack Board efforts.
    Welcome to Arkady Kanevsky, Kurt Garloff , Monty Taylor and Prakash Ramchandran (1 minute introductions)
2017 OpenStack Board Member Directors
Platinum Member Directors Gold Member Directors Individual Member Directors
Alan Clark Arkady Kanevsky Allison Randal
Anni Lai Boris Renski ChangBo Guo
Brian Stein Johan Christenson Egle Sigler
Christopher Price Joseph Wang Monty Taylor
Imad Sousou Kenji Kaneshige Prakash Ramchandran
Kandan Kathirvel Kurt Garloff Shane Wang
Mark McLoughlin Lew Tucker Steven Dake
Robert Esker Tim Bell

(7:20) Policy Reminders

  1. Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
  2. Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
  3. Transparency policy (http://www.openstack.org/legal/transparency-policy/)
    No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
  4. Board Communication Channels
    1. WebEx for the board meeting calls (thank you to Lew)
      Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features.
      Call in information will be sent to the Foundation mailing list and the Gold member mailing list
    2. Foundation mailing list
      As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".
      Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
    3. Board mailing lists (Jonathan will add the board members to these lists)
      1. Foundation-board@lists.openstack.org,
        The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions
      2. Foundation-board-confidential@lists.openstack.org
        Foundation-board-confidential mailing list for use with Board confidential information and documents
    4. IRC: #openstack-board
    5. Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year>
      example: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan30-2018
    6. Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
      Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
    7. Board Packet
      A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki

(7:40) 2018 Board meeting schedule (as previously proposed in December)

  1. 4 F2F Meetings at Ptg(s) and Summits
    1. February 26, Board F2F, 9am - 5pm, Dublin (PTG)
      May 20, Board 9am - 12pm, Joint Leadership 1pm - 5pm, Vancouver Canada (Summit)
      Date TBA, Board F2F (PTG), 9am - 5pm,
      November 12, 9am - 12pm, Joint Leadership 1pm - 5pm, Berlin, Germany (Summit)
    Conference Calls (via webex)
    1. January 30, 2018 7am - 9am pacific
      July 17, 2018, 7am - 9am pacific
      December 11, 2018, 1pm - 3pm pacific

(7:45) Committee Actions and Updates

  1. Board Committees: Please Join
    1. Please review the list and you can add yourself on the wiki to those that are of interest
      Link: https://wiki.openstack.org/wiki/Governance/Foundation#Committees_.26_Working_Groups
      In Particular The Board Committees: Compensation Committee, Platinum and Gold Member Committee, Finance Committee
  2. Compensation Committee
    1. 2017 Committee Report - Alan
  3. Gold Member Meetings - Alan
    1. Gold Directors - Proposed meeting schedule and hosts
    • Feb 22 – 1pm – 2pm pacific, Arkady
    • May 2x – lunch at the Summit, Johan
    • July 16 – 7am – 8am pacific, Joseph
    • Nov 2x – Lunch at the Summit, Kenji
    • Dec 10 - 1pm – 2pm pacific, Kurt

(8:00) Strategic Discussions

  1. Executive Director Update
    2017 review, 2018 vision - Jonathan, Mark
  2. 2018 Board Goals - Introductory discussion to set focus for February F2F - Alan
    See straw notes to guide discussion on the notes page: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan30-2018

(9:00) Meeting Close

Please Note

  1. Opportunities For the Board to meet with adjacent open source project boards
    1. LF Open Source Leadership Summit. March 6 - 8, 2018
      Who should we meet with?
  1. OpenStack Foundation 2017 Annual Report