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Board of Directors - January 24, 2017 Meeting

The OpenStack Foundation Board of Directors will meet at 1:00pm - 3:00pm Pacific Standard Time (San Francisco, GMT-08:00) on January 26, 2016. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:

  1. Go to to https://openstack.webex.com/openstack/k2/j.php?MTID=t489b330780aa0ea3f325199b34ef5506
  2. Enter your name and email address (or registration ID).
  3. Enter the session password: This session does not require a password.
  4. Click "Join Now".
  5. Follow the instructions that appear on your screen.

Board Meeting Agenda

Chair: Alan Clark, Vice Chair: Lew Tucker
Minutes: Mark Radcliffe
Non official meeting discussion Channels:

(13:00) Call To Order, Open Session

  1. Roll Call
  2. Approve minutes from December 6, 2016 board meeting

The 2017 Board

  1. (13:10) Welcome to the new board members.
    Thank you and best wishes to Alex Freedland, Edgar Magana, Manju Ramanathpura, Monty Taylor, Roland Chan, Raj Patel, Todd Moore, Van Lindberg for their time and effort, continued support and contributions to the OpenStack Board efforts.
    Welcome to Brad Topol, Brian Stein, ChangBo Guo, Christopher Price, Joseph Wang, Junwei Liu, Russell Bryant, Steven Dake (1 minute introductions)
2017 OpenStack Board Member Directors
Platinum Member Directors Gold Member Directors Individual Member Directors
Alan Clark Anni Lai Allison Randal
Brad Topol Boris Renski ChangBo Guo
Brian Stein Christopher Price Egle Sigler
Eileen Evans Joseph Wang Kavit Munshi
Imad Sousou Junwei Liu Russell Bryant
Mark Baker Kenji Kaneshige Shane Wang
Mark McLoughlin Lew Tucker Steven Dake
Toby Ford Robert Esker Tim Bell

(13:20) Policy Reminders

  1. Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
  2. Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
  3. Transparency policy (http://www.openstack.org/legal/transparency-policy/)
    No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
  4. Board Communication Channels
    1. WebEx for the board meeting calls (thank you to Lew)
      Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features.
      Call in information will be sent to the Foundation mailing list and the Gold member mailing list
    2. Foundation mailing list
      As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".
      Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
    3. Board mailing lists (Jonathan will add the board members to these lists)
      1. Foundation-board@lists.openstack.org,
        The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions
      2. Foundation-board-confidential@lists.openstack.org
        Foundation-board-confidential mailing list for use with Board confidential information and documents
    4. IRC: #openstack-board
    5. Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year>
      example: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan24-2017
    6. Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
      Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
    7. Board Packet
      A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki

(13:30) Board Committees: Member Updates

  1. To facilitate work efforts and due to the large size of the board(24 members) most work is done through committees and Work Groups. Please review the list and you can add yourself to those that are of interest.
    Link: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan24-2017

(13:40) 2017 Board meeting schedule (as previously proposed in December via email)

Proposed 2017 Board Meeting Schedule
Board Meetings Gold Member Calls Board Member Timezones
January 24, 1:00pm-3:00pm Pacific Conference Call January 23, 1-2pm pacific - conf call [Timezone Map]
March F2F meeting with the TC, Date/Location TBD: https://framadate.org/bK8ziU1mhzjThdih March - Date/Time TBD China 3
EU 4
India 1
Japan 1
Taiwan 1
US East 3
US Mountain West 2
US Pacific 7
US Southwest 2
April 11, 7-9am pacific - conf call April 10, 1-2pm pacific - conf call
May 7, All day F2F at Boston Summit (High 5 on May 11) May 10, at Boston Summit
June 20, 1-3pm pacific - conf call June 19, 1-2pm pacific - conf call
August 22, 7-9am pacific - conf call August 21, 1-2pm pacific - conf call
September XX, All day F2F, location TDB September TBD
October 10, 1-3pm pacific - conf call October 9, 1-2pm pacific - conf call
November X, All day F2F at Sydney Summit November X at Sydney Summit
December 5, 7-9am pacific - conf call December 4, 1-2pm pacific - conf call

(13:50) Executive Director Update

  1. 2016 review, 2017 vision - Jonathan, Mark
    Platinum membership opening

(14:10) Committee Actions and Updates

  1. (14:10)Compensation Committee
    1. 2016 Committee Report
  2. (14:20) Interop WG - Egle, Mark V., Chris H.
    1. Update for this board meeting: January 2017 board report
    2. Ask to confirm new guideline, 2017.01

(14:40) Strategic Discussions

  1. OpenStack Futures - Mark, Toby, Imad, Allison
    Etherpad: https://etherpad.openstack.org/p/ocata-12questions-exercise-board

(15:00) Meeting Close

Please Note

  1. Opportunity to meet adjacent community leaders at LF Open Source Leadership Summit
    Attending: Alan, Anni, Kenji, Rob, Chris
    1. Who should we meet with?
      OPNFV notes of record of the informal joint board member meetings: https://wiki.opnfv.org/display/COM/Joint+OPNFV-OpenStack+Board+discussions
  2. OpenStack Foundation 2016 Annual Report
    [2016 Annual Report]