Governance/Foundation/12Nov2018BoardMeeting

OpenStack Board and Leadership Meetings - November 12, 2018

This page is a work in progress - schedule and agenda items will continue to change

The OpenStack Foundation Board of Directors, Technical Committee and User Committee will meet in person at 9:00am - 5:00pm CET.

Meeting Location: Deutsche Telekom AG, Berlin Representative Office, Französische Straße 33 a-c, 10117 Berlin (Lichthof)

1. Directions to the meeting location: https://www.telekom-hauptstadtrepraesentanz.com/hsr-en/directions

   Local contact: Frank Kloeker +4915114088648

   With the full leadership and many who wish to attend this meeting we do expect that the room will be full. To ensure the meeting is available to all who we will have webex setup so that you may attend remotely.

To join the session by computer or by phone:

1. https://openstack.webex.com/openstack/k2/j.php?MTID=t4df5672469dec3eb6e9416efdb814c25
2. Enter your name and email address (or registration ID).
3. Enter the session password: This session does not require a password.
4. Click "Join Now".
5. Follow the instructions that appear on your screen.
6. Attendees are muted upon entry to the call. Board, TC and UC participants if you use the URL emailed to you, you will be added to the meeting as a presenter and will not be muted.

OpenStack Foundation Board Meeting Agenda

Chair: Alan Clark, Vice Chair: Lew Tucker

Minutes: Mark Radcliffe

Non official meeting discussion Channels:

• (Julia Dechance will monitor and manage the webex connection)
• webex chat
• IRC: #openstack-board
• Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Nov12-2018

(9:00) Call To Order, Open Session

1. Introduce new board members

   A big thank you to Kurt Garloff for his contributions to the board and to the OpenStack community. Welcome to to Dr. Clemens Hardewig, who will be the representative for Deutsche Telekom AG going forward.

2. Roll Call (Y/N = Attendance)

Board Member Directors
Y/N	Platinum Member Directors	Y/N	Gold Member Directors	Y/N	Individual Member Directors
Y	Alan Clark	Y	Arkady Kanevsky	Y	Allison Randal
Y	Anni Lai (Li Yongle - Fred)	N	Boris Renski	Y	ChangBo Guo
Y	Brian Stein	Y	Johan Christenson	Y	Egle Sigler
Y	Christopher Price	Y	Joseph Wang	Y	Monty Taylor
Y	Imad Sousou ( Melissa Evers-Hood)	Y	Kenji Kaneshige	Y	Prakash Ramchandran
Y	Kandan Kathirvel	Y	Dr. Clemens Hardewig	Y	Shane Wang
Y	Mark McLoughlin	Y	Lew Tucker	Y	Steven Dake
N	Ruan Hu	Y	Robert Esker (joined at 11am)	Y	Tim Bell

1. Approve minutes from previous board meetings

   May 20, 2018, September 18, 2018, October 25, 2018, November 1

Executive Director Update - Jonathan/Mark/Thierry/Lauren (slides)

1. Strategic Project Governance

   Review latest changes and final comments from board members

   review board responsibilities (as discussed at the October board meeting)

   Board review and approve resolutions for the bylaws updates - Alan

2. News and updates for Berlin Summit

   1. Brand research summary email sent to the Foundation Mailing List: [1](http://lists.openstack.org/pipermail/foundation/2018-October/002634.html)

3. 2019 planning and budget preview

Committee and Work Efforts

1. Interoperability Guideline Updates - Egle
   1. Board report
2. Finance Committee - Arkady

(12:00) Close

(12:00-12:30) Lunch @HSR Lounge (due the shared lunch space it's required to set the time fix)

OpenStack Foundation Leadership Meeting Agenda

Meeting Organizers: Alan Clark(chair), Lew Tucker(vice-chair), Doug Hellmann(Chair), Mohammed Naser(vice-chair), Jonathan Bryce (Executive Director), Melvin Hillsman(Chair), Matt Van Winkle(vice-chaiir)

We will keep the webex up and running for this session.

(13:00) Call To Order, Open Session

1. Welcome to new members

   New Board members

   Dr. Clemens Hardewig

   New TC members

   Ghanshyam Mann

   Jean-Philippe Evrard

   Lance Bragstad

   New UC members

   Joseph Sandoval

OpenStack TC (slides)

1. (13:15) Rocky retrospective, Sean McGinnis
2. (13:20) Stein update, Doug Hellmann
3. (13:40) TC operational changes, Doug Hellmann
4. (13:45) Peer review culture initiative, Julia Kreger
5. (13:50) Technical vision initiative, Zane Bitter ([2])

OpenStack UC (slides)

1. (14:15) General Update, Melvin Hillsman
2. (14:20) User Survey Highlights, Matt van Winkle
3. (14:25) Financial Team Update, Joseph Sandoval
4. (14:30) PCWG Update (incl Nordic Days summary), Amy Marrich
5. (14:35) Adjacent Communities, Chris Hoge, Flavio Percocco, Melvin Hillsman
6. (14:40) Questions, Feedback from Board, TC, others, User Committee
7. (14:45) Break

Pilot Project Reports (slides)

1. (15:00) Airship - . Matt Mceuen, Jaesuk Ahn
2. (15:20) Kata Containers - Eric Ernst, Xu Wang
3. (15:40) StarlingX - Brent Roswell
4. (16:00) Zuul - James Blair, Monty Taylor

(17:00) Close

(17:15-20:00) Get Together @HSR Lounge