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September 10, 2019 OpenStack Board of Directors Meetings

The OpenStack Foundation Board of Directors will meet at 1:00pm - 3:00pm Pacific time on September 10, 2019. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:

  1. Videoconference: https://zoom.us/j/9574980705
  2. International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:

  • +1 669 900 6833 US (San Jose) OR
  • +1 646 876 9923 US (New York)
  • Meeting ID: 957 498 0705

Board Meeting Agenda

Chair: Alan Clark
Minutes: Mark Radcliffe
Executive Director: Jonathan Bryce
Non official meeting discussion Channels:

(13:00) Call To Order, Open Session

  1. A big thank you to Anni Lai for her many contributions to the OpenStack board and community. Welcome to Fred Li as the new Platinum Director.
  2. A big thank you to Mark McLoughlin for his many contributions to the OpenStack board and community. Welcome to Daniel Becker as the new Platinum Director.
  3. Roll Call
Board Member Directors (Roll Call)
Y/N Platinum Member Directors Y/N Gold Member Directors Y/N Individual Member Directors
Y Alan Clark N Arkady Kanevsky Y Allison Randal
Y Andy Cathrow Y Clemens Hardewig Y ChangBo Guo
Y Chris Price Y Johan Christenson Y Egle Sigler
Y Fred Li Y Joseph Wang N Monty Taylor
Y Ryan Van Wyk N JunWei Liu Y Prakash Ramchandran
N Imad Sousou ( Melissa Evers-Hood - Amy) Y Ryan Beisner N Shane Wang
Y Daniel Becker N Robert Esker Y Sean McGinnis
N Ruan HE Y Vijoy Pandey Y Tim Bell
OpenStack Staff/Executive Leadership
Y/N Team
Y Jonathan Bryce
Y Mark Collier
Y Wes Wilson
Y Thierry Carrez
Y Claire Massey
Y Mark Radcliffe
  1. Approve the minutes from the April 28, 2019 board meeting

(13:15) Executive Director Update

Note: A request from Director Ryan to understand future OpenStack summit/ PTG plans for 2020 and from Director Prakash for the procedure to propose a Summit location.
Note: A request from Director Prakash for and Airship confirmation progress report

(14:00) Board Business

  1. Director Diversity Waver - Jonathan (as Foundation Secretary)
One of our 2019 directors, Sean McGinnis, recently switched employment to Dell. As most of you know, the Bylaws have a clause in Article 4.17(a) that ensures diversity of representation by limiting the number of directors that can be affiliated with a single corporate entity to two (the “Director Diversity Requirement”). We already had two directors from Dell on the Board (Arkady Kanevsky and Prakash Ramchandran), so Sean’s new affiliation brings that total over the limit.
Article 4.17(d) of the Bylaws states “If a director who is an individual becomes Affiliated during his or her term and such Affiliation violates the Director Diversity Requirement, such individual shall resign as a director.”
However, 4.17(e) says "A violation of the Director Diversity Requirement may be waived by a vote of two thirds of the Board of Directors (not including the directors who are Affiliated).”
Sean has requested that the Board vote on a motion to waive the violation under 4.17(e). In the case of this Board vote, Arkady, Prakash and Sean would abstain from voting and the remaining directors could vote to waive or not waive the violation for the remainder of the 2019 term.
  1. Approve OSF to join OW2 as an "associate organization" member - Thierry
  1. Confirm the Interop WG Guidelines 2019.06 that was (partially) approved via email by 28 June 2019 - Egle
Motion made by Ms. Sigler, seconded by Mr. Clark that the 2019.06 guidelines as presented at https://review.opendev.org/#/c/663154 be approved by the OpenStack Board.
Changes in more detail are available at: https://docs.google.com/document/d/1m3vgPj9pFCvmifVjUAuY9bPzsRfKY_qtNtesZSOABho/edit?usp=sharing
Email response were as follows: Yes: Allison Randal, Anni Lai, Arkady.Kanevsky, Clemens Hardewig , Chris Price, Eric Guo , Johan Christenson, Joseph Wang, Mark McLoughlin, Monty Taylor, Rob Esker, Ryan Van Wyk, Sean McGinnis, Shane Wang, Tim Bell, Vijoy Pandey
As of 1 July 2019, 16 Directors voted 'yes' to approve, there were abstention nor "no" votes reported via email.
As we did not get a response from all Directors, we need to approve the motion in today's board meeting. To ensure that this vote gets recorded on the minutes I have placed this item on the agenda for the next board meeting to make the ‘note that this motion was approved 1 July 2019.’
  1. Progress report of mini summits in India 2019 - Prakash
  2. Please join the Board committees
    1. Finance Committee - contact Arkady
    2. Membership Committee - contact Rob