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Difference between revisions of "Stewardship Working Group"

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= Stewardship Working Group (SWG) Meetings =
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== Scope ==
  
The [https://wiki.openstack.org/wiki/Governance/Foundation/TechnicalCommittee OpenStack Technical Committee] adopted a [https://review.openstack.org/#/c/337895/ resolution] [http://eavesdrop.openstack.org/meetings/tc/2016/tc.2016-07-12-20.01.html on July 12 2016] to setup the Stewardship Working Group (SWG).
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The [https://governance.openstack.org/tc OpenStack Technical Committee] adopted a [https://governance.openstack.org/tc/resolutions/20160705-stewardship.html resolution] to setup the Stewardship Working Group (SWG).
  
It was the stated intent in establishing this working group that the community would benefit from establishing a small group to review the leadership, communication, and decision making processes of the TC and OpenStack projects as a whole, and propose a set of improvements based on the the concepts of "Servant Leadership" and "Stewardship". The SWG will be responsible for producing actionable recommendations and improvements that the TC can then consider for adoption and roll out to the OpenStack community. Anyone interested in leadership, stewardship, and OpenStack is welcome to join the working group.  
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It was the stated intent in establishing this working group that the community would benefit from establishing a small group to review the leadership, communication, and decision making processes of the TC and OpenStack projects as a whole, and propose a set of improvements based on the the concepts of "Servant Leadership" and "Stewardship". The SWG will be responsible for producing actionable recommendations and improvements that the TC can then consider for adoption and roll out to the OpenStack community. Anyone interested in leadership, stewardship, and OpenStack is welcome to join the working group. The SWG is an advisory body. Final decisions about any changes proposed by the SWG will be made by the TC.
  
The SWG is an advisory body. Final decisions about any changes proposed by the SWG will be made by the TC.
+
In particular, the SWG is interested in tackling:
 +
* How to improve the Technical Committee: write a vision, adopt consensus-based decision making, create distraction-free venues for TC discussion
 +
* What tools in the servant leadership could be used in OpenStack: look into building visions, using the bottom-line change framework, communicate more about servant leadership
 +
* Develop better leaders for OpenStack: expand training opportunities
 +
* Explore options to be more inclusive: Support non-native speakers, weird timezones, different cultures, non full-time contributors, first contributors
 +
* Address papercuts: facilitate keeping up with incoming information, address the difficulty to get ACKs on actions, make IRC more friendly
  
== Tuesday, August 2nd 1500 UTC ==
 
WHERE: openstack-meeting-3
 
  
'''0 What is our meeting schedule, again?'''
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== How to play ==
  
For a completely confusing explanation of our meeting schedule look [https://etherpad.openstack.org/p/iRMqOBSHQj here].
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Join us on the '''#openstack-swg''' channel on Freenode. Start threads (marked with "[swg]" subject prefix) on openstack-dev@lists.openstack.org.
  
We will meet August 2nd (that's today), August 16th, August 30th, ... and so on. That is the current schedule.
 
  
It does mean that Thierry (per the [http://doodle.com/poll/kdnr9kfgaamw4873 doodle]) will not be able to attend, and this is not ideal. See the [https://etherpad.openstack.org/p/iRMqOBSHQj etherpad] for more details.
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== Initiatives ==
  
'''1 Review Action items from last week'''
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==== Build a vision for the TC ====
 +
; Status
 +
: Active
 +
; Contact(s)
 +
: Colette Alexander (gothicmindfood)
 +
; Goal
 +
: Create a two-year vision for the Technical Committee (based on Zingerman's visioning framework) to help drive decisions
 +
; Current state
 +
: Draft vision was built in an in-person workshop in Boston, then refined and posted for comments at [https://review.openstack.org/#/c/453262/].
 +
; Next steps/actions
 +
: Collect feedback and brainstorm needed modifications until the Boston summit
 +
: Presentation at the summit (gothicmindfood, johnthetubaguy, ttx)
 +
: Post second draft shortly after
  
* [amrith] to follow-up with mordred on write-up which is a dependency for dhellman's writeup
 
* [amrith] add agenda item for next meeting; should we adopt the consensus model
 
* [amrith] resume updaing etherpad at item #15 at next meeting
 
* [dhellmann] [fungi] add extra-atc nomination to release schedule
 
** https://review.openstack.org/#/c/347470/
 
  
 +
==== Develop an alternative to weekly meetings ====
 +
; Status
 +
: Active
 +
; Contact(s)
 +
: Flavio Percoco (flaper87) and Thierry Carrez (ttx)
 +
; Goal
 +
: Drop meetings for the SWG as an experiment, and develop alternatives (status whiteboard, async discussions...)
 +
; Current state
 +
: SWG dropped meetings but hasn't moved much since. Posted a status tracking wikipage (this page) as a way to keep track of progress
 +
; Next steps/actions/notes
 +
: ACTION: Try to get momentum around this status page (ttx)
 +
: ACTION: Explore solutions for the TC itself (flaper87)
 +
: (johnthetubaguy) I prefer some kind of rhythm to things, a weekly status email that points to this page could be a good start for SWG
  
'''2 Should we recommend to the TC that they adopt the consensus model'''
 
  
Here is an [https://etherpad.openstack.org/p/JQeiUOtnlV etherpad] with some thoughts on this. Let's iterate on this here and I will submit a resolution to the TC once we are ok with it. We will use a consensus model to arrive at an agreeable proposal to send to the TC.
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==== Collect and share best practices around being a globally inclusive community ====
 
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; Status
'''3 Continue review items short list from last meeting'''
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: Active
 
+
; Contact(s)
 
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: John Garbutt (johnthetubaguy)
[https://etherpad.openstack.org/p/swg-short-list-deliverables Etherpad]
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; Goal
 
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: Make it easy for all parts of the community to be inclusive to contributors from across the globe
We got up to item 15, pick up the thread there.
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: Share current best practices to help spark ideas on how we improve
 
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; Current state
'''4 Discuss any documents that are available for review'''
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: Docs team have merged some great guidance: https://docs.openstack.org/contributor-guide/non-native-english-speakers.html
 
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; Next steps/actions/notes
* https://review.openstack.org/349068 describe a process for managing community-wide goals [dhellmann, et al]
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: ACTION: Prepare a project team guide patch to help discuss current best practices https://review.openstack.org/#/c/441923 (johnthetubaguy)
* https://review.openstack.org/349069 add ocata goal "support python 3.5" [dhellmann]
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: ACTION: Prepare governance patch around decisions at in person meetings (TBC)
* https://review.openstack.org/349070 add ocata goal "switch to oslo libraries"  [dhellmann]
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: ACTION: Debate around frequency of in-person meetings (TBC)
 
 
 
 
'''5 [gothicmindfood] Update on the potential for the next training session at ZingTrain'''
 
 
 
There are 5 remaining TC members who didn't attend the last training, and assorted other leaders in the community who have expressed interest in attending another one.
 
 
 
'''6 Open Discussion'''
 
 
 
 
 
 
 
[[Meetings/SWGMeeting-AgendaHistory|Meeting Agenda History]]
 

Latest revision as of 12:10, 19 April 2017

Scope

The OpenStack Technical Committee adopted a resolution to setup the Stewardship Working Group (SWG).

It was the stated intent in establishing this working group that the community would benefit from establishing a small group to review the leadership, communication, and decision making processes of the TC and OpenStack projects as a whole, and propose a set of improvements based on the the concepts of "Servant Leadership" and "Stewardship". The SWG will be responsible for producing actionable recommendations and improvements that the TC can then consider for adoption and roll out to the OpenStack community. Anyone interested in leadership, stewardship, and OpenStack is welcome to join the working group. The SWG is an advisory body. Final decisions about any changes proposed by the SWG will be made by the TC.

In particular, the SWG is interested in tackling:

  • How to improve the Technical Committee: write a vision, adopt consensus-based decision making, create distraction-free venues for TC discussion
  • What tools in the servant leadership could be used in OpenStack: look into building visions, using the bottom-line change framework, communicate more about servant leadership
  • Develop better leaders for OpenStack: expand training opportunities
  • Explore options to be more inclusive: Support non-native speakers, weird timezones, different cultures, non full-time contributors, first contributors
  • Address papercuts: facilitate keeping up with incoming information, address the difficulty to get ACKs on actions, make IRC more friendly


How to play

Join us on the #openstack-swg channel on Freenode. Start threads (marked with "[swg]" subject prefix) on openstack-dev@lists.openstack.org.


Initiatives

Build a vision for the TC

Status
Active
Contact(s)
Colette Alexander (gothicmindfood)
Goal
Create a two-year vision for the Technical Committee (based on Zingerman's visioning framework) to help drive decisions
Current state
Draft vision was built in an in-person workshop in Boston, then refined and posted for comments at [1].
Next steps/actions
Collect feedback and brainstorm needed modifications until the Boston summit
Presentation at the summit (gothicmindfood, johnthetubaguy, ttx)
Post second draft shortly after


Develop an alternative to weekly meetings

Status
Active
Contact(s)
Flavio Percoco (flaper87) and Thierry Carrez (ttx)
Goal
Drop meetings for the SWG as an experiment, and develop alternatives (status whiteboard, async discussions...)
Current state
SWG dropped meetings but hasn't moved much since. Posted a status tracking wikipage (this page) as a way to keep track of progress
Next steps/actions/notes
ACTION: Try to get momentum around this status page (ttx)
ACTION: Explore solutions for the TC itself (flaper87)
(johnthetubaguy) I prefer some kind of rhythm to things, a weekly status email that points to this page could be a good start for SWG


Collect and share best practices around being a globally inclusive community

Status
Active
Contact(s)
John Garbutt (johnthetubaguy)
Goal
Make it easy for all parts of the community to be inclusive to contributors from across the globe
Share current best practices to help spark ideas on how we improve
Current state
Docs team have merged some great guidance: https://docs.openstack.org/contributor-guide/non-native-english-speakers.html
Next steps/actions/notes
ACTION: Prepare a project team guide patch to help discuss current best practices https://review.openstack.org/#/c/441923 (johnthetubaguy)
ACTION: Prepare governance patch around decisions at in person meetings (TBC)
ACTION: Debate around frequency of in-person meetings (TBC)