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(Created page with "Hi everyone, Last week we had about 40 people across the Board, TC, UC and a few working group volunteers gather in Boson for a strategy session and meetings. This included a...")
 
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Hi everyone,
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<div style="text-align:center;">MINUTES OF A MEETING OF</div>
  
Last week we had about 40 people across the Board, TC, UC and a few working group volunteers gather in Boson for a strategy session and meetings. This included a joint session as well as a Board meeting and TC workshop. The agenda was published on the wiki: https://wiki.openstack.org/wiki/Governance/Foundation/8Mar2017BoardMeeting
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<div style="text-align:center;">THE BOARD OF DIRECTORS OF</div>
  
On Wednesday, we conducted a joint strategy session, primarily organized by Allison Randal and Alan Clark, to discuss issues and important actions around five key areas: 1) Communicating about "what is OpenStack," 2) Unanswered requirements, 3) Relationships with adjacent technologies, 4) Changes to OpenStack technology and 5) Community health. We’re working to compile and share more detail around the outcomes of the strategy workshop in a Superuser article, and we will share it with this mailing list.
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<div style="text-align:center;">OPENSTACK FOUNDATION</div>
  
On Thursday, the Board of Directors held a meeting. I provided an update on our progress this year based on the plans we communicated in the January board meeting. The primary focus has been changing the narrative around how OpenStack is perceived, leading with how second generation private clouds cost less and do more. I’ve attached the presentation with more details if you’d like to dig in. Feel free to reach out to me if you have any questions.
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<div style="text-align:center;">March 9, 20179:04 pm EST</div>
  
The Board then heard presentations from potential new members. After discussions regarding the applications, the Board approved Huawei as a Platinum Member to fill the spot HPE resigned, as well as H3C as a new Gold Member. We also heard from the User Committee and Product Working Group regarding their proposal to help facilitate the Forum at the Boston Summit. Finally, the Board approved my 2017 goals laid out by the Compensation Committee and began a discussion around 2017 goals for the Board.
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The following are the minutes of a meeting of the Board of Directors (the “Board”) of OpenStack Foundation, a Delaware corporation (the “Foundation”) held at the offices of DLA Piper at 33 Arch Street at the above time pursuant to notice duly given to all directors. The following directors were present by phone for all or part of the meeting:
  
The Board also approved the promotion of Thierry Carrez to VP of Engineering for the OpenStack Foundation. Thierry has been a leader in the technical community since the beginning of OpenStack and has also built a team within the Foundation focused on upstream collaboration.
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<div style="margin-left:1in;margin-right:0in;">Alan Clark</div>
  
There will be several places where the discussions from the week will continue and interact with other ongoing efforts (TC initiatives, Forum, etc), so keep an eye out for more information on these topics. I hope I speak for everyone who attended when I say we walked away from this week with our eyes open to the challenges we face, but also energized and ready to tackle them. While we certainly have a lot of work to do, there’s never been a greater opportunity for OpenStack given the strength of our community and the value our technology is providing users around the world.
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<div style="margin-left:1in;margin-right:0in;">Allison RandalAnni Lai</div>
  
Thank you to all of Technical Committee, User Committee and Board Directors who made the trip or participated on the phone (from opposite timezones!) to make this such a productive week.
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<div style="margin-left:1in;margin-right:0in;">Brad Topol</div>
  
Thanks,
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<div style="margin-left:1in;margin-right:0in;">Brian Stein </div>
Jonathan
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13 March 2017
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<div style="margin-left:1in;margin-right:0in;">ChangBo Guo (by telephone)</div>
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<div style="margin-left:1in;margin-right:0in;">Chris Price (by telephone)</div>
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<div style="margin-left:1in;margin-right:0in;">Egle Sigler</div>
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<div style="margin-left:1in;margin-right:0in;">Eileen Evans (by telephone for certain periods of the meeting)</div>
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<div style="margin-left:1in;margin-right:0in;">Imad Sousou (by telephone for certain periods of the meeting)</div>
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<div style="margin-left:1in;margin-right:0in;">Junwei Liu (by telephone)</div>
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<div style="margin-left:1in;margin-right:0in;">Kavit Munshi (by telephone)Kenji Kaneshige</div>
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<div style="margin-left:1in;margin-right:0in;">Joseph Wang</div>
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<div style="margin-left:1in;margin-right:0in;">Lew Tucker </div>
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<div style="margin-left:1in;margin-right:0in;">Mark Baker</div>
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<div style="margin-left:1in;margin-right:0in;">Mark McLoughlin</div>
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<div style="margin-left:1in;margin-right:0in;">Rob Esker</div>
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<div style="margin-left:1in;margin-right:0in;">Russell Bryant</div>
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<div style="margin-left:1in;margin-right:0in;">Shane Wang (by telephone)</div>
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<div style="margin-left:1in;margin-right:0in;">Steven Dake</div>
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<div style="margin-left:1in;margin-right:0in;">Tim Bell</div>
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<div style="margin-left:1in;margin-right:0in;">Tobias Ford</div>
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Also present for some or all of the meeting was Mark Collier, Jonathan Bryce, Lauren Sell, Claire Massey and Heidi Bretz of the OpenStack Foundation, Mark Radcliffe of DLA Piper and certain members of the community. Mr. Clark called the meeting to order and provided an overview of the agenda. He also served as Chairman. Mr. Radcliffe served as Secretary of the meeting and recorded the minutes.
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<u>Approval of Board Minutes.</u>
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<div style="margin-left:0in;margin-right:0in;">Mr. Clark presented the minutes from the January 24, 2017. After a discussion, upon a motion duly made and seconded the following resolution was unanimously approved by the Board:</div>
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<div style="margin-left:0in;margin-right:0in;">RESOLVED, that minutes of the Board meeting on January 24, 2017 attached as <u>Exhibit A</u> is approved.</div>
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<u>Report of Executive Director.</u>
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Mr. Bryce a discussion of the implementation of the strategy discussed in the January meeting and the status of the Openstack ecosystem. A Board discussion followed.
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<u>Report of the Product Working Group.</u>
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Mr. Hillsman provided a report on the action of the Product Working Group. A Board discussion followed.
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<u>Presentations by Platinum Member Applicants and Gold Members Applicants</u>
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Mr. Esker reported on his survey of Gold Members about their view of a potential increase in the number of Gold Members and reported that he found very little support for such an expansion. The following companies presented information on why the appointment of their companies as a Platinum Member would benefit the Foundation: Ericsson, Inc. and Huawei. The following company presented information on why the appointment of their companies as a Gold Member would benefit the Foundation: H3C.
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<u>Discussion of Application for Prospective Platinum Member and Gold Members</u>.
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The Board went into executive session. The members discussed the applicants based on the criteria adopted by the Board.
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Mr. Bryce discussed the work provided by Mr. Carrez and recommended that he be promoted to Vice President of Engineering. A Board discussion followed. After a vote, upon motion duly made and seconded, the Board unanimously adopted the following resolution:
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WHEREAS, it is in the best interest of the Foundation to create an officer with the title Vice President of Engineering.
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<div style="margin-left:0in;margin-right:0in;">NOW, THEREFORE, BE IT RESOLVED, that the Board creates an officer with the title Vice President of Engineering; </div>
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<div style="margin-left:0.25in;margin-right:0in;"></div>
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<div style="margin-left:0.25in;margin-right:0in;">FURTHER RESOLVED, that the following person is elected to the office indicated after his name to serve at the pleasure of the Board of Directors with a start date designated by the Mr. Bryce or Mr. Collier:</div>
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{| style="border-spacing:0;width:4.0764in;"
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|- style="border:none;padding:0in;"
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|| Thierry Carrez
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|| Vice President of Engineering
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|-
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|}
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The Board terminated the executive session.
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<u>Appointment of Huawei as a Platinum Member</u>.
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The Board discussed the qualifications of Huawei as a potential Platinum Member. After a vote, upon motion duly made and seconded, the Board unanimously adopted the following resolution:
 +
 
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WHEREAS, it is in the best interest of the Foundation to admit Huawei as a Platinum Member; and
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WHEREAS, upon execution of the Platinum Member Agreement, Huawei should be admitted as a Platinum Member.
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NOW, THEREFORE, BE IT RESOLVED, that Huawei is admitted as a Platinum Member upon the execution of the Platinum Member Agreement.
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<u>Appointment of H3C as a Gold Member</u>.
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The Board discussed the qualifications of H3C as a potential Gold Member. After a vote, upon motion duly made and seconded, the Board unanimously adopted the following resolution:
 +
 
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WHEREAS, it is in the best interest of the Foundation to admit H3C as a Gold Member; and
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WHEREAS, upon execution of the Gold Member Agreement, H3C should be admitted as a Gold Member.
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NOW, THEREFORE, BE IT RESOLVED, that H3C is admitted as a Gold Member upon the execution of the Gold Member Agreement.
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<u>Approval of Recommendations of the Compensation Committee</u>.
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The Board discussed the report of the Compensation Committee setting the goals for the officers of the Foundation in 2017 attached as <u>Exhibit B</u> (“Compensation Goals”). After a vote, upon motion duly made and seconded, the Board unanimously adopted the following resolution:
 +
 
 +
WHEREAS, it is in the best interest of the Foundation to adopt the Compensation Goals proposed by the Compensation Committee;
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NOW, THEREFORE, BE IT RESOLVED, that the Compensation Goals are adopted.
 +
 
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<u>Discussion of Board Goals</u>.
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Mr. Clark discussed the goals of the Board in 2017.
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<div style="margin-left:0in;margin-right:0in;"><u>There being no further business before the Board and upon motion duly made and seconded, the meeting was then adjourned at 4:00 pm EST.</u></div>
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{| style="border-spacing:0;width:6.5in;"
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|- style="background-color:#ffffff;border:none;padding-top:0in;padding-bottom:0in;padding-left:0.0799in;padding-right:0.0799in;"
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||
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|| Respectfully submitted,
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Mark Radcliffe
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Secretary of the Meeting
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|- style="background-color:#ffffff;border:none;padding-top:0in;padding-bottom:0in;padding-left:0.0799in;padding-right:0.0799in;"
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|| APPROVED:
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Alan Clark
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Chairman of the Meeting
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<div style="text-align:center;"></div>
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<div style="text-align:center;"><u>Exhibit A</u></div>
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<div style="text-align:center;"><u>January 24, 2017 Board Minutes</u></div>
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https://wiki.openstack.org/wiki/Governance/Foundation/24Jan2017BoardMinutes
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<div style="text-align:center;"><u>Exhibit B</u></div>
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<div style="text-align:center;"><u>Compensation Goals</u></div>
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<div style="text-align:right;"></div>
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'''To: OpenStack Board of Directors'''
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 +
'''From: OpenStack Board of Directors Compensation Committee'''
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'''CC: Jonathan Bryce'''
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 +
'''Date: March 2, 2017'''
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'''Subject: Executive Director 2017 Bonus Metrics'''
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The Compensation committee is chartered to set, review and award goals and metrics for OpenStack Executive staff. The Compensation committee met with Executive Director, Jonathan Bryce, to define and develop the objectives and measurable metrics for the Executive Director 2017 bonus plan. The committee asked the Executive Director to set and manage the metrics for all executive staff which report to the Executive Director.
 +
 
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The committee is carrying forward the standard 4 categories (labeled A,B,C and D); Mission and Planning, Foundation Business Operations, Key Activity and Exception Management. The categories have been developed in such a way as to enable them to be carried forward for each year's activities.
 +
 
 +
As a committee we have reviewed and approved the following plan and recommend that the board approve the plan as outlined as follows:
 +
 
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2017 Executive Director Bonus Metrics to be proportioned as follows:* 35% OpenStack Mission and Planning
 +
* 15% OpenStack Foundation Business Operations
 +
* 45% 2017 <span style="color:#000000;">2017 Key Activity: OpenStack as One Platform for Virtualization, Bare Metal and Containers</span>
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* 10% Exception Management
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<span style="color:#000000;"><u>'''2017 Metrics'''</u></span>
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<span style="color:#000000;">'''A) OpenStack Mission'''</span>
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<span style="color:#000000;">1. Events</span>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">1.1. Event Production: Successfully deliver the 2017 OpenStack Summits as well as global regional events</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">1.2. Select and announce 2018 Summit venues</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">1.3. Review and evaluate the event structure of the Forum, PTG and Summit to ensure we continue to meet the needs of each segment of the community and facilitate collaboration that improves the OpenStack software</span></div>
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<span style="color:#000000;">2. Training and Certification</span>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">2.1. End the year with 800 active Certified OpenStack Administrators</span></div>
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<span style="color:#000000;">3. Marketing</span>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">3.1. Marketplace</span></div>
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<div style="margin-left:1in;margin-right:0in;"><span style="color:#000000;">a) Continue to drive traffic commercial licensing of OpenStack products and services</span></div>
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<div style="margin-left:1in;margin-right:0in;"><span style="color:#000000;">b) Create "Managed Cloud" marketing program in Marketplace and promote through Foundation channels</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">3.2. White papers and case studies</span></div>
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<div style="margin-left:1in;margin-right:0in;"><span style="color:#000000;">a) Continue tracking adoption and deployments, developing white papers and case studies</span></div>
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<div style="margin-left:1in;margin-right:0in;"><span style="color:#000000;">b) Deliver and update 6 in­-depth reports and business impact case studies with a focus on containers and cost savings</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">3.3. Market OpenStack through Foundation activities and through the activities of member companies.</span></div>
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<div style="margin-left:1in;margin-right:0in;"><span style="color:#000000;">a) Measure the success of those activities through reports such as press coverage and campaign visibility metrics</span></div>
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<div style="margin-left:1in;margin-right:0in;"><span style="color:#000000;">b) Develop consistent and coordinated OpenStack messaging with Foundation members and Directors</span></div>
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<div style="margin-left:1in;margin-right:0in;"><span style="color:#000000;">c) Analyst awareness: Grow the influence of the top 10 analysts covering OpenStack at Gartner, Forester and key tier­-2 firms to proactively respond to and positively influence what is being reported, researched and claimed about OpenStack's readiness for the market and market leadership. Successfully deliver analyst events at OpenStack Summits.</span></div>
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<span style="color:#000000;">4. User Experience</span>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">4.1. Support the success of the User Committee with Foundation staff and resources</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">4.2. Coordinate across working groups to reduce duplication of effort and improve the effectiveness of their efforts</span></div>
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<span style="color:#000000;">'''B) OpenStack Foundation Business Operations'''</span>
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<span style="color:#000000;">Engagement with Members and Sponsors</span>
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<span style="color:#000000;">1. The right level of revenue to support OpenStack activities, targeting $21mm</span>
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<span style="color:#000000;">2. As directed by the Board facilitate communication between the Board, Gold Members, TC, UC and sponsor community facilitating activities such as joint sessions, TC and UC presentations at Board meetings</span>
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<span style="color:#000000;">3. Assure the Foundation operates within a proper legal framework</span>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">3.1. Maintain trademark program, ensuring the marks are policed</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">3.2. Survey and track # of companies and products designed to work with OpenStack and commercial ­use licenses. Maintain an NPS above 30 among corporate members and sponsors</span></div>
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<span style="color:#000000;">4. Update commercial­ use licenses as necessary to include the approved updates from Interop Working Group</span>
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<span style="color:#000000;">5. Business Controls</span>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">5.1. Manage the Foundation at or under the approved 2017 budget</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">5.2. A clean bill of health from the Finance Committee related to financial position of the Foundation</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">5.3. Periodically develop and review budget (financial plan), staffing and key operational metrics on a quarterly and annual basis</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">5.4. Execute audit with external accounting firm</span></div>
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<span style="color:#000000;">6. Performance management of staff: set and review staff goals and objectives to measure and properly reward their performance</span>
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<span style="color:#000000;">'''C) 2017 Key Activity: OpenStack as One Platform for Virtualization, Bare Metal and Containers'''</span>
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<span style="color:#000000;">1. Adjacent Communities</span>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">1.1. Work with the Board to form and strengthen relationships with the relevant adjacent open source communities</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">1.2. Leverage Foundation-organized events to bring external communities leaders together with OpenStack users and leaders</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">1.3. Sponsor and attend industry relevant industry events for adjacent communities&nbsp;</span></div>
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<span style="color:#000000;">2. Application Development (ISV)</span>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">2.1. Support the efforts of the community for alignment and consistency between the application interfaces of OpenStack components</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">2.2. Build relationships and improve technical integration with key PaaS and container-based application frameworks; deliver 3 joint demos and case studies that show OpenStack successfully integrating with technologies like Kubernetes and Cloud Foundry</span></div>
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<span style="color:#000000;">3. Project Marketing and Education</span>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">3.1. Improve understanding in the market of the state of OpenStack projects</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">3.2. Release updated Project Navigator to highlight breadth of OpenStack capabilities and maturity of core services</span></div>
 +
 
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">3.3. More clearly communicate what is a common, core deployment model for OpenStack</span></div>
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<span style="color:#000000;">4. Platform Capabilities</span>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">4.1. Continuously improve OpenStack platform quality and capabilities needed to achieve broad market adoption</span></div>
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<div style="margin-left:0.5in;margin-right:0in;"><span style="color:#000000;">4.2. Assess current state of the platform, identifying gaps, missing capabilities, improvements in development process, and gaps that need to be addressed.</span></div>
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<div style="margin-left:1in;margin-right:0in;"><span style="color:#000000;">a) Assess the state of the market to identify the biggest future opportunities and threats (e.g. NFV, containers)</span></div>
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<div style="margin-left:1in;margin-right:0in;"><span style="color:#000000;">b) Organize user group, user committee and ops meetups through Foundation staff engagement activities</span></div>
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<div style="margin-left:1in;margin-right:0in;"><span style="color:#000000;">c) Improve cross­ project feature design and development by creating communication channels and assigning Foundation resources to coordinate</span></div>
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<span style="color:#000000;">'''D) Exception Management'''</span>
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<span style="color:#000000;">Discretionary bonus based on unanticipated needs of the Foundation</span>
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Regards,
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OpenStack Board Compensation Committee
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{| style="border-spacing:0;width:6.5021in;"
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|| Alan Clark (Chair), <span style="color:#000000;">Anni Lai, Boris Renski, Brad Topol, Eileen Evans, Joseph Wang, Kavit Munshi, Kenji Kaneshige, Lew Tucker, Mark McLoughlin, Steven Dake</span>
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Reference: https://etherpad.openstack.org/p/VbxSSa7t07

Latest revision as of 23:31, 12 January 2018

MINUTES OF A MEETING OF
THE BOARD OF DIRECTORS OF
OPENSTACK FOUNDATION
March 9, 20179:04 pm EST

The following are the minutes of a meeting of the Board of Directors (the “Board”) of OpenStack Foundation, a Delaware corporation (the “Foundation”) held at the offices of DLA Piper at 33 Arch Street at the above time pursuant to notice duly given to all directors. The following directors were present by phone for all or part of the meeting:

Alan Clark
Allison RandalAnni Lai
Brad Topol
Brian Stein
ChangBo Guo (by telephone)
Chris Price (by telephone)
Egle Sigler
Eileen Evans (by telephone for certain periods of the meeting)
Imad Sousou (by telephone for certain periods of the meeting)
Junwei Liu (by telephone)
Kavit Munshi (by telephone)Kenji Kaneshige
Joseph Wang
Lew Tucker
Mark Baker
Mark McLoughlin
Rob Esker
Russell Bryant
Shane Wang (by telephone)
Steven Dake
Tim Bell
Tobias Ford


Also present for some or all of the meeting was Mark Collier, Jonathan Bryce, Lauren Sell, Claire Massey and Heidi Bretz of the OpenStack Foundation, Mark Radcliffe of DLA Piper and certain members of the community. Mr. Clark called the meeting to order and provided an overview of the agenda. He also served as Chairman. Mr. Radcliffe served as Secretary of the meeting and recorded the minutes.


Approval of Board Minutes.

Mr. Clark presented the minutes from the January 24, 2017. After a discussion, upon a motion duly made and seconded the following resolution was unanimously approved by the Board:
RESOLVED, that minutes of the Board meeting on January 24, 2017 attached as Exhibit A is approved.

Report of Executive Director.

Mr. Bryce a discussion of the implementation of the strategy discussed in the January meeting and the status of the Openstack ecosystem. A Board discussion followed.

Report of the Product Working Group.

Mr. Hillsman provided a report on the action of the Product Working Group. A Board discussion followed.

Presentations by Platinum Member Applicants and Gold Members Applicants

Mr. Esker reported on his survey of Gold Members about their view of a potential increase in the number of Gold Members and reported that he found very little support for such an expansion. The following companies presented information on why the appointment of their companies as a Platinum Member would benefit the Foundation: Ericsson, Inc. and Huawei. The following company presented information on why the appointment of their companies as a Gold Member would benefit the Foundation: H3C.

Discussion of Application for Prospective Platinum Member and Gold Members.

The Board went into executive session. The members discussed the applicants based on the criteria adopted by the Board.

Mr. Bryce discussed the work provided by Mr. Carrez and recommended that he be promoted to Vice President of Engineering. A Board discussion followed. After a vote, upon motion duly made and seconded, the Board unanimously adopted the following resolution:

WHEREAS, it is in the best interest of the Foundation to create an officer with the title Vice President of Engineering.

NOW, THEREFORE, BE IT RESOLVED, that the Board creates an officer with the title Vice President of Engineering;


FURTHER RESOLVED, that the following person is elected to the office indicated after his name to serve at the pleasure of the Board of Directors with a start date designated by the Mr. Bryce or Mr. Collier:


Thierry Carrez Vice President of Engineering


The Board terminated the executive session.

Appointment of Huawei as a Platinum Member.

The Board discussed the qualifications of Huawei as a potential Platinum Member. After a vote, upon motion duly made and seconded, the Board unanimously adopted the following resolution:

WHEREAS, it is in the best interest of the Foundation to admit Huawei as a Platinum Member; and

WHEREAS, upon execution of the Platinum Member Agreement, Huawei should be admitted as a Platinum Member.

NOW, THEREFORE, BE IT RESOLVED, that Huawei is admitted as a Platinum Member upon the execution of the Platinum Member Agreement.

Appointment of H3C as a Gold Member.

The Board discussed the qualifications of H3C as a potential Gold Member. After a vote, upon motion duly made and seconded, the Board unanimously adopted the following resolution:

WHEREAS, it is in the best interest of the Foundation to admit H3C as a Gold Member; and

WHEREAS, upon execution of the Gold Member Agreement, H3C should be admitted as a Gold Member.

NOW, THEREFORE, BE IT RESOLVED, that H3C is admitted as a Gold Member upon the execution of the Gold Member Agreement.

Approval of Recommendations of the Compensation Committee.

The Board discussed the report of the Compensation Committee setting the goals for the officers of the Foundation in 2017 attached as Exhibit B (“Compensation Goals”). After a vote, upon motion duly made and seconded, the Board unanimously adopted the following resolution:

WHEREAS, it is in the best interest of the Foundation to adopt the Compensation Goals proposed by the Compensation Committee;

NOW, THEREFORE, BE IT RESOLVED, that the Compensation Goals are adopted.

Discussion of Board Goals.

Mr. Clark discussed the goals of the Board in 2017.

There being no further business before the Board and upon motion duly made and seconded, the meeting was then adjourned at 4:00 pm EST.


Respectfully submitted,


Mark Radcliffe

Secretary of the Meeting

APPROVED:


Alan Clark

Chairman of the Meeting










Exhibit A
January 24, 2017 Board Minutes

https://wiki.openstack.org/wiki/Governance/Foundation/24Jan2017BoardMinutes

Exhibit B
Compensation Goals

To: OpenStack Board of Directors

From: OpenStack Board of Directors Compensation Committee

CC: Jonathan Bryce

Date: March 2, 2017

Subject: Executive Director 2017 Bonus Metrics


The Compensation committee is chartered to set, review and award goals and metrics for OpenStack Executive staff. The Compensation committee met with Executive Director, Jonathan Bryce, to define and develop the objectives and measurable metrics for the Executive Director 2017 bonus plan. The committee asked the Executive Director to set and manage the metrics for all executive staff which report to the Executive Director.

The committee is carrying forward the standard 4 categories (labeled A,B,C and D); Mission and Planning, Foundation Business Operations, Key Activity and Exception Management. The categories have been developed in such a way as to enable them to be carried forward for each year's activities.

As a committee we have reviewed and approved the following plan and recommend that the board approve the plan as outlined as follows:

2017 Executive Director Bonus Metrics to be proportioned as follows:* 35% OpenStack Mission and Planning

  • 15% OpenStack Foundation Business Operations
  • 45% 2017 2017 Key Activity: OpenStack as One Platform for Virtualization, Bare Metal and Containers
  • 10% Exception Management



2017 Metrics

A) OpenStack Mission

1. Events

1.1. Event Production: Successfully deliver the 2017 OpenStack Summits as well as global regional events
1.2. Select and announce 2018 Summit venues
1.3. Review and evaluate the event structure of the Forum, PTG and Summit to ensure we continue to meet the needs of each segment of the community and facilitate collaboration that improves the OpenStack software

2. Training and Certification

2.1. End the year with 800 active Certified OpenStack Administrators

3. Marketing

3.1. Marketplace
a) Continue to drive traffic commercial licensing of OpenStack products and services
b) Create "Managed Cloud" marketing program in Marketplace and promote through Foundation channels
3.2. White papers and case studies
a) Continue tracking adoption and deployments, developing white papers and case studies
b) Deliver and update 6 in­-depth reports and business impact case studies with a focus on containers and cost savings
3.3. Market OpenStack through Foundation activities and through the activities of member companies.
a) Measure the success of those activities through reports such as press coverage and campaign visibility metrics
b) Develop consistent and coordinated OpenStack messaging with Foundation members and Directors
c) Analyst awareness: Grow the influence of the top 10 analysts covering OpenStack at Gartner, Forester and key tier­-2 firms to proactively respond to and positively influence what is being reported, researched and claimed about OpenStack's readiness for the market and market leadership. Successfully deliver analyst events at OpenStack Summits.

4. User Experience

4.1. Support the success of the User Committee with Foundation staff and resources
4.2. Coordinate across working groups to reduce duplication of effort and improve the effectiveness of their efforts


B) OpenStack Foundation Business Operations

Engagement with Members and Sponsors

1. The right level of revenue to support OpenStack activities, targeting $21mm

2. As directed by the Board facilitate communication between the Board, Gold Members, TC, UC and sponsor community facilitating activities such as joint sessions, TC and UC presentations at Board meetings

3. Assure the Foundation operates within a proper legal framework

3.1. Maintain trademark program, ensuring the marks are policed
3.2. Survey and track # of companies and products designed to work with OpenStack and commercial ­use licenses. Maintain an NPS above 30 among corporate members and sponsors

4. Update commercial­ use licenses as necessary to include the approved updates from Interop Working Group

5. Business Controls

5.1. Manage the Foundation at or under the approved 2017 budget
5.2. A clean bill of health from the Finance Committee related to financial position of the Foundation
5.3. Periodically develop and review budget (financial plan), staffing and key operational metrics on a quarterly and annual basis
5.4. Execute audit with external accounting firm

6. Performance management of staff: set and review staff goals and objectives to measure and properly reward their performance


C) 2017 Key Activity: OpenStack as One Platform for Virtualization, Bare Metal and Containers

1. Adjacent Communities

1.1. Work with the Board to form and strengthen relationships with the relevant adjacent open source communities
1.2. Leverage Foundation-organized events to bring external communities leaders together with OpenStack users and leaders
1.3. Sponsor and attend industry relevant industry events for adjacent communities 

2. Application Development (ISV)

2.1. Support the efforts of the community for alignment and consistency between the application interfaces of OpenStack components
2.2. Build relationships and improve technical integration with key PaaS and container-based application frameworks; deliver 3 joint demos and case studies that show OpenStack successfully integrating with technologies like Kubernetes and Cloud Foundry

3. Project Marketing and Education

3.1. Improve understanding in the market of the state of OpenStack projects
3.2. Release updated Project Navigator to highlight breadth of OpenStack capabilities and maturity of core services
3.3. More clearly communicate what is a common, core deployment model for OpenStack

4. Platform Capabilities

4.1. Continuously improve OpenStack platform quality and capabilities needed to achieve broad market adoption
4.2. Assess current state of the platform, identifying gaps, missing capabilities, improvements in development process, and gaps that need to be addressed.
a) Assess the state of the market to identify the biggest future opportunities and threats (e.g. NFV, containers)
b) Organize user group, user committee and ops meetups through Foundation staff engagement activities
c) Improve cross­ project feature design and development by creating communication channels and assigning Foundation resources to coordinate


D) Exception Management

Discretionary bonus based on unanticipated needs of the Foundation



Regards,

OpenStack Board Compensation Committee


Alan Clark (Chair), Anni Lai, Boris Renski, Brad Topol, Eileen Evans, Joseph Wang, Kavit Munshi, Kenji Kaneshige, Lew Tucker, Mark McLoughlin, Steven Dake



Reference: https://etherpad.openstack.org/p/VbxSSa7t07