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Difference between revisions of "Governance/Foundation/8Mar2017BoardMeeting"

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== March 8 Joint Workshop Agenda ==
 
== March 8 Joint Workshop Agenda ==
 
'''(9:00) Call To Order, Open Session'''
 
'''(9:00) Call To Order, Open Session'''
−
'''Topics of Discussion TBA'''
+
# Introductions
−
'''(12:00) Break for Lunch'''
+
# Volunteers for the  Buddy System - To help those TC/Board/UC members on the phone to
 +
: Chair: Alan Clark,  Thierry Carez
 +
::  Non official meeting discussion Channels:
 +
::* webex chat
 +
::* IRC: #openstack-board
 +
::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Mar8-2017
 +
:
 +
'''(9:15 min) Short Introductions'''
 +
# Board - Alan
 +
## Reference: https://etherpad.openstack.org/p/UnofficialBoardNotes-Mar8-2017
 +
# TC - Thierry
 +
# UC - Edgar, Jonathan, Melvin, Shamail, Shilla
 +
## Welcome to Melvin and Shamail as elected members
 +
## Announcing Edgar Magana as elected UC Chair
 +
## UC Update: https://docs.google.com/presentation/d/1dsRa35TaqeiSrB-n76pj2jONBnWW_-L1UryEbT1vqNE/edit?usp=sharing
 +
:
 +
'''(9:30) State of the Union-Mark Collier'''
 +
:
 +
'''(10:00) Introduction To The Strategic Focus Areas'''
 +
:: For reference see:
 +
::: https://etherpad.openstack.org/p/ocata-strategic-review-board
 +
::: https://etherpad.openstack.org/p/ocata-12questions-exercise-board
 +
# (10:00) Evolving the OpenStack Map
 +
#:  '''(10:20) Break'''
 +
# (10:30) Unanswered Requirements
 +
# (10:50) Adjacent Technologies
 +
# (11:10) Community Health
 +
'''(11:30) Introduce The Exercise'''
 +
:
 +
'''(11:50) Break for Lunch and The Exercise'''
 +
:
 +
'''(13:00)Summarizer Readout '''
 +
# (13:00) Evolving the OpenStack Map
 +
# (13:30) Unanswered Requirements
 +
# (14:00) Adjacent Technologies
 +
# (14:30) Community Health
 +
:
 +
'''(15:00) Break'''
 +
:
 +
'''(15:10) Examining  The Exercise'''
 +
<!--
 +
: Provide colored stickers(1 or ?)  to each members, aka there are more board members than the TC and more TC than UC
 +
 
 +
# viables - Identify which strategies which have viable cross leadership support or majority support
 +
# Acknowledge the conflicting strategies
 +
## Identify those which have non-conflicting - go and start making progress
 +
## Idenify those which have conflicting strategies - define a route to resolve.
 +
Discuss and define what is the consensual improvements and how to make progress on them including who in the room is going to work on it.
 +
-->
 +
:
 +
''' (16:30)Summarize and Review'''
 +
:
 
'''(17:00) Close'''
 
'''(17:00) Close'''
−
'''(18:00) Group Activity'''
 
 
:
 
:
 +
'''(17:30) Group Mystery and Dinner'''
 +
<!--
 +
- The restaurant, Erbaluce, is a 10 minute car ride from the DLA offices.
 +
- During the cocktail hour, 6-7pm, the Murder Mystery entertainers will show up and mingle with people. Around 6:50pm if you’d like to get everyones attention to do a toast and draw names for seat assignments we will have a bowl filled with place cards for the name drawing. In the dinner room there will be 5 rectangular tables that each seat 8 people. At 7pm everyone needs to be seated, the waiters will take dinner orders and the entertainment will begin.
 +
-->
 +
:
 +
 
== March 9, Board Meeting Agenda ==
 
== March 9, Board Meeting Agenda ==
 
: Chair: Alan Clark, Vice Chair: Lew Tucker
 
: Chair: Alan Clark, Vice Chair: Lew Tucker
Line 28: Line 85:
 
# Roll Call
 
# Roll Call
 
# Approve minutes from January 24, 2017 board meeting
 
# Approve minutes from January 24, 2017 board meeting
−
# Volunteers for the Buddy System - To help those TC/Board/UC members on the phone to
+
##: Correct the spelling for Steven Dake, Junwei Liu and Rob Esker
−
#:
+
##:Proper casing and spacing of "Interop Work Group" 
 +
##: Replace DefCore Committee with Interop Working Group.
 +
##:  Correct spelling of Mssrs.
 +
:
 +
'''(9:15) Executive Director Update'''
 
:
 
:
−
'''(9:15 min) Short Introductions'''
+
'''(9:45) Committee Actions and Updates'''
−
# Board
+
# UC - Edgar, Jonathan, Melvin, Shamail, Shilla
−
# TC
+
## UC Product Working Group (PWG) Proposal for the OpenStack Forum Organization and Sessions selection
−
# UC
+
# 10:10) Compensation Committee - Alan
 +
## 2017 Executive Director 2017 Bonus Metrics (distributed as part of the board packet)
 +
#: '''(10:30) Break'''
 +
# (10:45) Membership Committee - Rob
 +
## New Member Platinum Application(s)
 +
###  (20 + 10) Minutes) Ericcson - Chris
 +
### (20 + 10) Minutes)  Huawei - Anni
 +
##  New Member Gold Application(s)
 +
###  (20 +10 Minutes) H3C - Zhizheng Cao (Charles)
 +
''' (12:15) Break for Lunch'''
 
:
 
:
−
'''(9:30)State of the Union-Mark'''
+
'''(13:00) Executive Session - Executive Sessions are only open to Board Directors'''
 
:
 
:
−
'''(10:00) Introduction To The Strategic Focus Areas'''
+
'''(14:30) Board Business'''
−
:: For reference see:
+
# Board motions - Alan
−
::: https://etherpad.openstack.org/p/ocata-strategic-review-board
 
−
::: https://etherpad.openstack.org/p/ocata-12questions-exercise-board
 
−
# (10:00) Evolving the OpenStack Architecure
 
−
: ''' (10:30) Break'''
 
−
# (10:45) Unanswered Requirements
 
−
# (11:15) Adjacent Technologies
 
−
# (11:45) Community Health
 
−
'''(12:15) Introduce The Exercise'''
 
 
:
 
:
−
'''(12:30) Break for Lunch and The Exercise'''
+
'''(15:00) Board Goals'''
 +
# Review and open discussion of the March 8 joint meeting
 +
# Discussion - What should be the top 2017 objectives for the Board?
 
:
 
:
−
'''(14:00)Summarizer Readout '''
+
'''(17:00) Meeting Close'''
−
# (14:00) Evolving the OpenStack Architecure
 
−
# (14:30) Unanswered Requirements
 
−
# (15:00) Adjacent Technologies
 
−
# (15:30) Community Health
 
−
 
 
−
'''(16:00) Vote'''
 
−
2 hours to discuss and define what is the improvement and who in the room is going to work on it.
 
−
 
 
−
''' (16:30)Summarize and Review'''
 
−
'''(17:00) Close'''
 
−
 
 
−
 
 
−
Day 2
 
−
Executive Update
 
−
 
 
−
Board goals
 
−
 
 
−
Memberships
 
−
 
 
−
 
 
 
<!--
 
<!--
 
Meeting space: Conference room 2619A/B has been reserved 8am-6pm EST on March 8th and 9th. Room will be set u-shaped for 35 pax.
 
Meeting space: Conference room 2619A/B has been reserved 8am-6pm EST on March 8th and 9th. Room will be set u-shaped for 35 pax.

Latest revision as of 15:44, 9 March 2017

Joint Workshop with the OpenStack Board, Technical Committee, User Committee March 8, 2017. OpenStack Board Meeting March 9, 2017

The meetings will be held from 9:00am to 5:00pm Eastern Standard Time on March 8 and 9, 2017. Directors, TC and UC Chairs may participate in person or via conference dial-in. Audio from the meeting will also be available to the community. Because of room limitations community members may not attend in person.

To join the session:

  1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=tc328f96fa7a3db95ec617a24c2007682
  2. Enter your name and email address (or registration ID).
  3. Enter the session password: This session does not require a password.
  4. Click "Join Now".
  5. Follow the instructions that appear on your screen.

March 8 Joint Workshop Agenda

(9:00) Call To Order, Open Session

  1. Introductions
  2. Volunteers for the Buddy System - To help those TC/Board/UC members on the phone to
Chair: Alan Clark, Thierry Carez
Non official meeting discussion Channels:

(9:15 min) Short Introductions

  1. Board - Alan
    1. Reference: https://etherpad.openstack.org/p/UnofficialBoardNotes-Mar8-2017
  2. TC - Thierry
  3. UC - Edgar, Jonathan, Melvin, Shamail, Shilla
    1. Welcome to Melvin and Shamail as elected members
    2. Announcing Edgar Magana as elected UC Chair
    3. UC Update: https://docs.google.com/presentation/d/1dsRa35TaqeiSrB-n76pj2jONBnWW_-L1UryEbT1vqNE/edit?usp=sharing

(9:30) State of the Union-Mark Collier

(10:00) Introduction To The Strategic Focus Areas

For reference see:
https://etherpad.openstack.org/p/ocata-strategic-review-board
https://etherpad.openstack.org/p/ocata-12questions-exercise-board
  1. (10:00) Evolving the OpenStack Map
    (10:20) Break
  2. (10:30) Unanswered Requirements
  3. (10:50) Adjacent Technologies
  4. (11:10) Community Health

(11:30) Introduce The Exercise

(11:50) Break for Lunch and The Exercise

(13:00)Summarizer Readout

  1. (13:00) Evolving the OpenStack Map
  2. (13:30) Unanswered Requirements
  3. (14:00) Adjacent Technologies
  4. (14:30) Community Health

(15:00) Break

(15:10) Examining The Exercise

(16:30)Summarize and Review

(17:00) Close

(17:30) Group Mystery and Dinner

March 9, Board Meeting Agenda

Chair: Alan Clark, Vice Chair: Lew Tucker
Minutes: Mark Radcliffe
Non official meeting discussion Channels:

(9:00) Call To Order, Open Session

  1. Roll Call
  2. Approve minutes from January 24, 2017 board meeting
    1. Correct the spelling for Steven Dake, Junwei Liu and Rob Esker
      Proper casing and spacing of "Interop Work Group"
      Replace DefCore Committee with Interop Working Group.
      Correct spelling of Mssrs.

(9:15) Executive Director Update

(9:45) Committee Actions and Updates

  1. UC - Edgar, Jonathan, Melvin, Shamail, Shilla
    1. UC Product Working Group (PWG) Proposal for the OpenStack Forum Organization and Sessions selection
  2. 10:10) Compensation Committee - Alan
    1. 2017 Executive Director 2017 Bonus Metrics (distributed as part of the board packet)
    (10:30) Break
  3. (10:45) Membership Committee - Rob
    1. New Member Platinum Application(s)
      1. (20 + 10) Minutes) Ericcson - Chris
      2. (20 + 10) Minutes) Huawei - Anni
    2. New Member Gold Application(s)
      1. (20 +10 Minutes) H3C - Zhizheng Cao (Charles)

(12:15) Break for Lunch

(13:00) Executive Session - Executive Sessions are only open to Board Directors

(14:30) Board Business

  1. Board motions - Alan

(15:00) Board Goals

  1. Review and open discussion of the March 8 joint meeting
  2. Discussion - What should be the top 2017 objectives for the Board?

(17:00) Meeting Close

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