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Difference between revisions of "Governance/Foundation/5Nov2017BoardMeeting"

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(Leadership Meeting Agenda)
 
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The OpenStack Board and joint leadership meeting will be held November 5th, Sydney Australia  in the Sydney ICC
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The OpenStack Board and joint leadership meeting will be held November 5th, Sydney Australia  in the Sydney ICC.
 
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The meeting is located in the ICC (convention center) on Level 3 in Room E3.1/E3.2.  
The OpenStack Board will meet from 9am to 11am. The  joint leadership meeting will be held from 11am to 5pm.
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On Sunday morning when you enter the convention center registration lobby, there will be signage and helpful way-finder staffers there to help people find their way upstairs and over to the board meeting room.  
  
 
To join the session:
 
To join the session:
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#: Session password: This session does not require a password.  
 
#: Session password: This session does not require a password.  
  
== Board Meeting Agenda - Tenative ==
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== Board Meeting Agenda ==
 
:  Chair: Alan Clark, Vice Chair: Lew Tucker
 
:  Chair: Alan Clark, Vice Chair: Lew Tucker
 
:  Executive Director: Jonathan Bryce
 
:  Executive Director: Jonathan Bryce
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::* webex chat
 
::* webex chat
 
::* IRC: #openstack-board
 
::* IRC: #openstack-board
::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-May7-2017
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::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Nov5-2017
 
:
 
:
 
'''(9:00) Call To Order, Open Session'''
 
'''(9:00) Call To Order, Open Session'''
# Role Call
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# Roll Call
 
# Welcome to the board Tristan Goode, Aptira.  Thank you Jessica for your time and contribution to the OpenStack Board
 
# Welcome to the board Tristan Goode, Aptira.  Thank you Jessica for your time and contribution to the OpenStack Board
 
#Approve the minutes from the 10 October 2017 board meeting
 
#Approve the minutes from the 10 October 2017 board meeting
 
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''' (9:30) Executive Director Update'''
 +
# News and Sydney Summit preview https://docs.google.com/presentation/d/1-TsCvBguII0OrUk1yozedk3i037RIzLotOtCbiN4Izc/edit#slide=id.g29a14e5f11_0_5
 +
# 2018 Budget proposal - Jonathan
 +
:
 
''' (10:00) Strategic Discussions'''
 
''' (10:00) Strategic Discussions'''
# New Projects Under The OpenStack Umbrella - Jonathan
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:
## Proposed structure / process
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'''(10:00) Committee Actions and Updates'''
 +
# (10:00) Membership Committee - Rob, Anni
 +
#: Tencent new Gold member application - bowyerliu(刘保原)  
 +
'''(10:30) Board Executive Meeting'''
  
'''(11:00) Committee Actions and Updates'''
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'''(11:00) Board Business and General Motions'''
# (11:00) Membership Committee - Rob, Anni
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# New Member Motions
* New member application
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# Should the board hold the November 8 High Five Meeting?
'''(11:30) Board Executive Meeting'''
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'''(11:30) Close of meeting'''
<!--
 
#OpenStack Strategy and vision (30 mins) - Chris Price, Kandan
 
#: what is meant by strategy and vision and get your feedback on how to broach certain topics.  I think the main points Kandan and I have been discussing are incorporated, if subtly and maybe needing further visibility, into a lot of the ongoing dialog and activity on the Board and through the community this year.
 
 
What I think is worth further discussion is how we may be able to draw that out into more tangible/visible topics and trackable objectives.
 
Kandan and I likely have stronger opinions in certain areas than others however, with a little dialog, identification of common themes that speak to those needs may not be difficult to achieve for our board and community.
 
-->
 
  
'''(12:00) Close of meeting'''
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'''Reminders:'''
''' (12:00) Break for Lunch '''
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# Monday 12:15-1:30 pm  Gold & Platinum members lunch on Level 3 in Room E3.1/E3.2.
 +
# Wednesday 4:10-4:40 pm, Board High Five Mtg , room C2.6 on Level 2.
 +
:
 +
''' (11:30) Break for Lunch '''
 +
:
  
== Leadership Meeting Agenda ==
+
== Leadership Meeting Agenda ==
 
:  Chair: Alan Clark, Vice Chair: Lew Tucker
 
:  Chair: Alan Clark, Vice Chair: Lew Tucker
 
:  Chair: Thierry Carrez
 
:  Chair: Thierry Carrez
Line 52: Line 55:
 
:  Executive Director: Jonathan Bryce
 
:  Executive Director: Jonathan Bryce
 
'''(13:00) Call To Order, Open Session'''
 
'''(13:00) Call To Order, Open Session'''
# Agenda Items TBD
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# (13:00) Introducing the new UC members, Board members and TC members
# Developer satisfaction: a look back at the results of the questions around satisfaction in the PTG survey (cdent)
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# (13:05) Managing new projects under the OpenStack Foundation umbrella - Jonathan
<!---
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# (14:00) Top-5 "help wanted" list review (Thierry, Doug)
'''(XX:00) The Strategic Focus Areas'''
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## https://governance.openstack.org/tc/reference/top-5-help-wanted.html
# (XX:00) Better communicate about OpenStack - Lauren, Thierry
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## https://etherpad.openstack.org/p/syd-leadership-top-5-update
#: Categorize and map OpenStack components in a unified way to clarify our messaging
+
# (14:30) Developer satisfaction: a look back at the results of the questions around satisfaction in the PTG survey (Chris D.) slides: https://docs.google.com/presentation/d/1Dxy5EmoMx0iwpAJEdiwXm55mNovv-mn0sgEXgVHZniU/edit?usp=sharing, data: https://www.dropbox.com/s/xf1bv2d9ay6246n/PTG%20Denver%20Survey%20Responses.xlsx?dl=0
# (XX:30) Community Health
+
''' (15:00) Break '''
## Grow next generation of leadership/experts/cross-project devs within the community - Steven
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# (15:15) Heads up on upcoming research on improving inclusiveness in our community: Request for feedback on previous works, if any (flaper87, cmurphy, TheJulia)  
## Recruiting and sustaining higher-level leadership - Chris D.
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# (15:45) OpenStack Strategy and vision - Chris Price, Kandan
# (XX:00) Requirements: Close the feedback loop - Melvin, Thierry
+
:
#: Breaking down the last barriers between ops and dev communities
 
# (XX:30) Increase complementary with adjacent technologies - Chris P., Steven D.
 
#: Make our technology more consumable (independently) by other communities/projects.
 
#Technology changes: Simplify OpenStack - Mike
 
#:Remove useless configuration options, cut unused features, cull project teams that are not going anywhere http://www.scaryland.net/complicated.pdf
 
--->
 
 
'''(16:30) Leadership Photo'''
 
'''(16:30) Leadership Photo'''
 
:
 
:
 
'''(17:00) Close of meeting'''
 
'''(17:00) Close of meeting'''
  
''' Evening Event '''
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''' Evening Event for Board, TC, UC and Staff '''
 +
 
 +
Location: Café Del Mar on Sunday, November 5 after the Board Meeting for food, drinks, and beautiful harbour views!
 +
Plus ones are welcome! Please RSVP for 2 tickets to register your guest.
 +
:
 +
Directions from the ICC:  Walk along the boardwalk of the south end of Darling Harbour for about 5 minutes. You'll pass the Aquarium, then go up an outside escalator to get to the restaurant. Look for our wayfinders along the way!
 +
We'll be out on the terrace in the fresh air, so a light jacket might be necessary after the sun sets a little before 7:30pm.

Latest revision as of 04:25, 5 November 2017

The OpenStack Board and joint leadership meeting will be held November 5th, Sydney Australia in the Sydney ICC. The meeting is located in the ICC (convention center) on Level 3 in Room E3.1/E3.2. On Sunday morning when you enter the convention center registration lobby, there will be signage and helpful way-finder staffers there to help people find their way upstairs and over to the board meeting room.

To join the session:

  1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t53950a00f714e0e71a4e2aabd8ac9e68
  2. Enter your name and email address.
  3. Enter the session password: This session does not require a password.
  4. Click "Join Now".
  5. Follow the instructions that appear on your screen.
    Session number: 927 178 747
    Session password: This session does not require a password.

Board Meeting Agenda

Chair: Alan Clark, Vice Chair: Lew Tucker
Executive Director: Jonathan Bryce
Minutes: Mark Radcliffe
Non official meeting discussion Channels:

(9:00) Call To Order, Open Session

  1. Roll Call
  2. Welcome to the board Tristan Goode, Aptira. Thank you Jessica for your time and contribution to the OpenStack Board
  3. Approve the minutes from the 10 October 2017 board meeting

(9:30) Executive Director Update

  1. News and Sydney Summit preview https://docs.google.com/presentation/d/1-TsCvBguII0OrUk1yozedk3i037RIzLotOtCbiN4Izc/edit#slide=id.g29a14e5f11_0_5
  2. 2018 Budget proposal - Jonathan

(10:00) Strategic Discussions

(10:00) Committee Actions and Updates

  1. (10:00) Membership Committee - Rob, Anni
    Tencent new Gold member application - bowyerliu(刘保原)

(10:30) Board Executive Meeting

(11:00) Board Business and General Motions

  1. New Member Motions
  2. Should the board hold the November 8 High Five Meeting?

(11:30) Close of meeting

Reminders:

  1. Monday 12:15-1:30 pm Gold & Platinum members lunch on Level 3 in Room E3.1/E3.2.
  2. Wednesday 4:10-4:40 pm, Board High Five Mtg , room C2.6 on Level 2.

(11:30) Break for Lunch

Leadership Meeting Agenda

Chair: Alan Clark, Vice Chair: Lew Tucker
Chair: Thierry Carrez
Chair: Edgar Magana
Executive Director: Jonathan Bryce

(13:00) Call To Order, Open Session

  1. (13:00) Introducing the new UC members, Board members and TC members
  2. (13:05) Managing new projects under the OpenStack Foundation umbrella - Jonathan
  3. (14:00) Top-5 "help wanted" list review (Thierry, Doug)
    1. https://governance.openstack.org/tc/reference/top-5-help-wanted.html
    2. https://etherpad.openstack.org/p/syd-leadership-top-5-update
  4. (14:30) Developer satisfaction: a look back at the results of the questions around satisfaction in the PTG survey (Chris D.) slides: https://docs.google.com/presentation/d/1Dxy5EmoMx0iwpAJEdiwXm55mNovv-mn0sgEXgVHZniU/edit?usp=sharing, data: https://www.dropbox.com/s/xf1bv2d9ay6246n/PTG%20Denver%20Survey%20Responses.xlsx?dl=0

(15:00) Break

  1. (15:15) Heads up on upcoming research on improving inclusiveness in our community: Request for feedback on previous works, if any (flaper87, cmurphy, TheJulia)
  2. (15:45) OpenStack Strategy and vision - Chris Price, Kandan

(16:30) Leadership Photo

(17:00) Close of meeting

Evening Event for Board, TC, UC and Staff

Location: Café Del Mar on Sunday, November 5 after the Board Meeting for food, drinks, and beautiful harbour views! Plus ones are welcome! Please RSVP for 2 tickets to register your guest.

Directions from the ICC: Walk along the boardwalk of the south end of Darling Harbour for about 5 minutes. You'll pass the Aquarium, then go up an outside escalator to get to the restaurant. Look for our wayfinders along the way! We'll be out on the terrace in the fresh air, so a light jacket might be necessary after the sun sets a little before 7:30pm.