|
|
| Line 1: |
Line 1: |
| | ==June 4, 2019 OpenStack Board of Directors Meetings == | | ==June 4, 2019 OpenStack Board of Directors Meetings == |
| − | The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am Pacific time on June 4, 2019. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community. | + | The OpenStack Foundation Board of Directors will not meet on June 4, 2019. Please refer to the calendar to attend the next upcoming board meeting. |
| − | | |
| − | To join the sessions by phone or computer:
| |
| − | # Videoconference: https://zoom.us/j/9574980705
| |
| − | # International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)
| |
| − | | |
| − | To join the session by phone only:
| |
| − | * +1 669 900 6833 US (San Jose) OR
| |
| − | * +1 646 876 9923 US (New York)
| |
| − | * Meeting ID: 957 498 0705
| |
| − | | |
| − | == Board Meeting Agenda ==
| |
| − | : Chair: Alan Clark
| |
| − | : Minutes: Mark Radcliffe
| |
| − | : Executive Director: Jonathan Bryce
| |
| − | :
| |
| − | :: Non official meeting discussion Channels:
| |
| − | ::* Zoom chat
| |
| − | ::* IRC: #openstack-board
| |
| − | ::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-June4-2019
| |
| − | :
| |
| − | '''(7:00) Call To Order, Open Session'''
| |
| − | # Roll Call
| |
| − | {| class="wikitable" style="margin-left: 40px;"
| |
| − | ! colspan="6" | Board Member Directors (Roll Call)
| |
| − | |-
| |
| − | ! Y/N
| |
| − | ! Platinum Member Directors
| |
| − | ! Y/N
| |
| − | ! Gold Member Directors
| |
| − | ! Y/N
| |
| − | ! Individual Member Directors
| |
| − | |-
| |
| − | | || Alan Clark
| |
| − | | || Arkady Kanevsky
| |
| − | | || Allison Randal
| |
| − | |-
| |
| − | | || Anni Lai
| |
| − | | || Clemens Hardewig
| |
| − | | || ChangBo Guo
| |
| − | |-
| |
| − | | || Andy Cathrow
| |
| − | | || Johan Christenson
| |
| − | | || Egle Sigler
| |
| − | |-
| |
| − | | || Chris Price
| |
| − | | || Joseph Wang
| |
| − | | || Monty Taylor
| |
| − | |-
| |
| − | | || Ryan Van Wyk
| |
| − | | || JunWei Liu
| |
| − | | || Prakash Ramchandran
| |
| − | |-
| |
| − | | || Imad Sousou ( Melissa Evers-Hood - Amy)
| |
| − | | || Ryan Beisner
| |
| − | | || Shane Wang
| |
| − | |-
| |
| − | | || Mark McLoughlin
| |
| − | | || Robert Esker
| |
| − | | || Sean McGinnis
| |
| − | |-
| |
| − | | || Ruan HE
| |
| − | | || Vijoy Pandey
| |
| − | | || Tim Bell
| |
| − | |}
| |
| − | {| class="wikitable" style="margin-left: 40px;"
| |
| − | ! colspan="2" | OpenStack Staff/Executive Leadership
| |
| − | |-
| |
| − | ! Y/N
| |
| − | ! Team
| |
| − | |-
| |
| − | | || Jonathan Bryce
| |
| − | |-
| |
| − | | || Mark Collier
| |
| − | |-
| |
| − | | || Thierry Carrez
| |
| − | |-
| |
| − | | || Mark Radcliffe
| |
| − | |}
| |
| − | # Approve the minutes from the April 28, 2019 board meeting
| |
| − | :
| |
| − | Additional agenda items to be added
| |
| − | | |
| − | <!---
| |
| − | '''Bylaws update'''
| |
| − | # (11:30) Proposal to equip the board to discuss sensitive project confirmation materials within Executive Session
| |
| − | ##: Alan has the action item from the March 5 board meeting to work with Legal and Executive Staff to develop a proposal for a motion to be made at the April 28, 2019 board meeting
| |
| − | ##: As the OpenStack Foundation embraces new areas of strategic focus and as the associated Open Infrastructure projects mature, the OpenStack board desires to do its part in helping the projects thrive and grow. A key step in project advancement is the project confirmation by the board. Confirmation will enable the Foundation to apply additional Foundation resources towards that project. In support of this process, the board at its last meeting, approved the OSF Project Confirmation Guidelines[1]. As the Guidelines point out, many factors go into the board’s decisions. To ensure that the board has the mechanisms needed to be as sensitive as possible to the needs and feelings for those invested in the projects, the board will further discuss a motion to amend the bylaws section 4.16 as follows: (changed text in italics).
| |
| − | ## Note feedback from the community
| |
| − | -->
| |
| − | <!--
| |
| − | ###: "like the intent..", "concerned with the wording making it sound like it will be the norm that discussing the review and approval of these projects will be excluded from public and recorded meetings.", "..not sure what could be required for an executive session that is not covered by sensitive personnel information"
| |
| − | ###: not sure what could be required for an executive session that
| |
| − | is not covered by "sensitive personnel information" that would require
| |
| − | this.
| |
| − | ###: https://graham.hayes.ie/posts/new-open-infrastructure-projects/#by-laws-update
| |
| − | Personally, for me, this looks like we are not abiding by our own ethos
| |
| − | of the Four Opens - I do understand if there is personel issues with a
| |
| − | potential project, we would want to have it discussed behind closed
| |
| − | doors, but everything else should be in the open. If the project
| |
| − | that is about to be included has large enough personnel issues that
| |
| − | they could cause issues for its inclusion in the foundation, there
| |
| − | is a very high chance that they are going to fail some of the
| |
| − | confirmation guidelines, and that *is* something the community
| |
| − | should have visiblity into.
| |
| − | | |
| − | Even from an optics perspective - the board deciding to include or
| |
| − | not include a project behind closed doors is not something that
| |
| − | is representitive of the OpenStack community, and not something
| |
| − | I think the community should be supporting.
| |
| − | ###: comfortable about this proposal because:
| |
| − | | |
| − | a) There is no default expectation of having an executive session before every confirmation vote - indeed, we've had two now with no executive session
| |
| − | | |
| − | b) Anyone who does request an executive session will have to justify to the board why the topic is so sensitive that it requires executive session
| |
| − | | |
| − | c) Confirming a project means the OSF making a long-term commitment to that project - I'd much rather there to be some mechanism for people to raise sensitive concerns, rather than risk projects being confirmed without those concerns ever getting raised
| |
| − | | |
| − | d) The confirmation vote will happen in public - if there is any controversy, I expect it would be apparent from the voting, and I expect board members would feel compelled to give some explanation for their voting rather than leave the community completely in the dark
| |
| − | | |
| − | -->
| |
| − | <!--
| |
| − | ## Proposed addition to the Confirmation Guidelines (within the Process section) - Action: Allison to provide text changes
| |
| − | ##: Add point: ''The discussion meeting will be an open meeting. The Board, the Foundation staff, or the pilot project may optionally request an executive session for part of the meeting, if some discussion topics have special sensitivity for legal or privacy reasons.''
| |
| − | ##: Update point: The Board will review the project's application and vote whether to confirm it ''in the open meeting''.
| |
| − | ## blaws 4.16 Open Meetings and Records.( Proposed changed text in italics).
| |
| − | ##: Except as necessary to protect attorney-client privilege, sensitive personnel information, discuss the candidacy of potential Gold Member and Platinum Members, and ''discuss the review and approval of Open Infrastructure Projects,'' the Board of Directors shall: (i) permit observation of its meetings by Members via remote teleconference or other electronic means, and (ii) publish the Board of Directors minutes and make available to any Member on request other information and records of the Foundation as required by Delaware Corporate Law'''.
| |
| − | :
| |
| − | -->
| |
The OpenStack Foundation Board of Directors will not meet on June 4, 2019. Please refer to the calendar to attend the next upcoming board meeting.
