Governance/Foundation/30Jan2018BoardMeeting

Board of Directors - January 30, 2018 Meeting

The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am Pacific Standard Time on January 30, 2018. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:

2. Enter your name and email address (or registration ID).
3. Enter the session password: This session does not require a password.
4. Click "Join Now".
5. Follow the instructions that appear on your screen.

Board Meeting Agenda

Chair: Alan Clark, Vice Chair: Lew Tucker

Minutes: Mark Radcliffe

Non official meeting discussion Channels:

• (Julia Dechance will monitor and manage the webex connection)
• webex chat
• IRC: #openstack-board
• Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan30-2018

(9:00) Call To Order, Open Session

1. Roll Call
2. Approve minutes from December 5, 2017 board meeting

The 2018 Board

1. (9:10) Welcome to the new board members.

(9:20) Policy Reminders

1. Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
2. Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
3. Transparency policy (http://www.openstack.org/legal/transparency-policy/)

   No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary

4. Board Communication Channels
   1. WebEx for the board meeting calls (thank you to Lew)

      Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features.

      Call in information will be sent to the Foundation mailing list and the Gold member mailing list

   2. Foundation mailing list

      As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".

      Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.

   3. Board mailing lists (Jonathan will add the board members to these lists)
      1. Foundation-board@lists.openstack.org,

         The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions

      2. Foundation-board-confidential@lists.openstack.org

         Foundation-board-confidential mailing list for use with Board confidential information and documents

   4. IRC: #openstack-board
   5. Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year>

      example: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan30-2018

   6. Wiki: https://wiki.openstack.org/wiki/Governance/Foundation

      Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.

   7. Board Packet

      A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki

(9:30) Board Committees: Please Join

1. Please review the list and you can add yourself to those that are of interest.

   Link: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan30-2018

(9:40) 2018 Board meeting schedule (as previously proposed in December)

1. 4 F2F Meetings at Ptg(s) and Summits

   1. February 26, Board F2F, 9am - 5pm, Dublin (PTG)

      May 20, Board 9am - 12pm, Joint Leadership 1pm - 5pm, Vancouver Canada (Summit)

      Date TBA, Board F2F (PTG), 9am - 5pm,

      November 12, 9am - 12pm, Joint Leadership 1pm - 5pm, Berlin, Germany (Summit)

   Conference Calls (via webex)

   1. January 30, 2018 7am - 9am pacific

      July 17, 2018, 7am - 9am pacific

      December 11, 2018, 1pm - 3pm pacific

[Timezone Map] 

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(8:00) Committee Actions and Updates

1. (8:00)Compensation Committee
   1. 2017 Committee Report - Alan

(8:10) Strategic Discussions

1. TBD

(9:00) Meeting Close

Please Note

1. Opportunity to meet adjacent community leaders at LF Open Source Leadership Summit

   Attending:

   1. Who should we meet with?

1. OpenStack Foundation 2017 Annual Report