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Difference between revisions of "Governance/Foundation/30Jan2018BoardMeeting"

(Created page with "== Board of Directors - January 30, 2018 Meeting == The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am Pacific Standard Time on January 30, 2018. Direc...")
 
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'''(13:20) Policy Reminders'''
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'''(9:20) Policy Reminders'''
 
# Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
 
# Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
 
# Code of Conduct  (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
 
# Code of Conduct  (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
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##: A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
 
##: A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
 
'''(9:30) Board Committees: Member Updates'''
 
'''(9:30) Board Committees: Member Updates'''
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#: To facilitate work efforts and due to the large size of the board(24 members) most work is done through committees and Work Groups. Please review the list and you can add yourself to those that are of interest.
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#: To facilitate work efforts and due to the large size of the board(24 members) most work to prepare for board votes and actions are completed through committees and work efforts. Please review the list and you can add yourself to those that are of interest.
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#: Link: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan24-2017
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#: Link: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan30-2018
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'''(13:40) 2017 Board meeting schedule (as previously proposed in December via email)'''
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'''(9:40) 2018 Board meeting schedule (as previously proposed in December)'''
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{| class="wikitable" style="margin-left: 40px;"
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! colspan="3" | Proposed 2017 Board Meeting Schedule
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  [[https://www.timeanddate.com/time/map/#!cities=,248,33,241,2148,237,4498,239,1346,78,87,207,1082,1928,400,24,220,889,224,202 Timezone Map]]  
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! Board Meetings
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! Gold Member Calls
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'''(7:50) Executive Director Update '''
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! Board Member Timezones
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#: 2017 review, 2018 vision - Jonathan, Mark
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#:
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| January 24, 1:00pm-3:00pm Pacific Conference Call
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| January 23, 1-2pm pacific - conf call
 
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| [[https://www.timeanddate.com/time/map/#!cities=,248,33,241,2148,237,4498,239,1346,78,87,207,1082,1928,400,24,220,889,224,202 Timezone Map]]  
 
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|  March F2F meeting with the TC, Date/Location TBD: https://framadate.org/bK8ziU1mhzjThdih
 
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|  March - Date/Time TBD
 
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| rowspan="9"| China 3<br />EU 4<br />India 1<br />Japan 1<br />Taiwan 1<br />US East 3<br />US Mountain West 2<br />US Pacific  7<br />US Southwest 2<br />
 
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|-
 
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| April 11, 7-9am pacific  - conf call
 
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| April 10, 1-2pm pacific  - conf call
 
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|-
 
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| May 7, All day F2F at Boston Summit (High 5 on May 11)
 
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| May 10, at Boston Summit
 
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|-
 
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| June 20, 1-3pm pacific  - conf call
 
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| June 19, 1-2pm pacific  - conf call
 
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|-
 
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| August 22, 7-9am pacific  - conf call
 
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| August 21, 1-2pm pacific  - conf call
 
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|-
 
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| September XX, All day F2F, location TDB
 
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| September TBD
 
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|-
 
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| October 10, 1-3pm pacific  - conf call
 
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| October 9, 1-2pm pacific  - conf call
 
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|-
 
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| November X, All day F2F at Sydney Summit
 
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| November X at Sydney Summit
 
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|-
 
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| December 5, 7-9am pacific  - conf call
 
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| December 4, 1-2pm pacific  - conf call
 
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|-
 
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|}
 
 
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'''(13:50) Executive Director Update '''
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'''(8:00) Committee Actions and Updates'''
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#: 2016 review, 2017 vision - Jonathan, Mark
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# (8:00)Compensation Committee
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#: Platinum membership opening
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## 2017 Committee Report - Alan
 
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'''(14:10) Committee Actions and Updates'''
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''' (8:10) Strategic Discussions '''
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# (14:10)Compensation Committee
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# TBD
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## 2016 Committee Report
 
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# (14:20) Interop WG - Egle, Mark V., Chris H.
 
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## Update for this board meeting: [https://docs.google.com/document/d/1MFotmauuwZXmmhiTj_iyzUIOcTZA1V8JXgPk8Lqdc-4/edit?usp=sharing January 2017 board report]
 
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## Ask to confirm [https://review.openstack.org/#/c/424408/ new guideline, 2017.01]
 
 
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''' (14:40) Strategic Discussions '''
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''' (9:00) Meeting Close '''
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#  OpenStack Futures - Mark, Toby, Imad, Allison
 
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#:  Etherpad: https://etherpad.openstack.org/p/ocata-12questions-exercise-board
 
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''' (15:00) Meeting Close '''
 
  
 
== Please Note ==
 
== Please Note ==

Revision as of 22:02, 8 January 2018

Board of Directors - January 30, 2018 Meeting

The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am Pacific Standard Time on January 30, 2018. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:

  2. Enter your name and email address (or registration ID).
  3. Enter the session password: This session does not require a password.
  4. Click "Join Now".
  5. Follow the instructions that appear on your screen.

Board Meeting Agenda

Chair: Alan Clark, Vice Chair: Lew Tucker
Minutes: Mark Radcliffe
Non official meeting discussion Channels:

(9:00) Call To Order, Open Session

  1. Roll Call
  2. Approve minutes from December 5, 2017 board meeting

The 2018 Board

  1. (9:10) Welcome to the new board members.

(9:20) Policy Reminders

  1. Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
  2. Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
  3. Transparency policy (http://www.openstack.org/legal/transparency-policy/)
    No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
  4. Board Communication Channels
    1. WebEx for the board meeting calls (thank you to Lew)
      Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features.
      Call in information will be sent to the Foundation mailing list and the Gold member mailing list
    2. Foundation mailing list
      As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".
      Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
    3. Board mailing lists (Jonathan will add the board members to these lists)
      1. Foundation-board@lists.openstack.org,
        The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions
      2. Foundation-board-confidential@lists.openstack.org
        Foundation-board-confidential mailing list for use with Board confidential information and documents
    4. IRC: #openstack-board
    5. Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year>
      example: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan30-2018
    6. Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
      Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
    7. Board Packet
      A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki

(9:30) Board Committees: Member Updates

  1. To facilitate work efforts and due to the large size of the board(24 members) most work to prepare for board votes and actions are completed through committees and work efforts. Please review the list and you can add yourself to those that are of interest.
    Link: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan30-2018

(9:40) 2018 Board meeting schedule (as previously proposed in December) 

[Timezone Map]

|:

(8:00) Committee Actions and Updates

  1. (8:00)Compensation Committee
    1. 2017 Committee Report - Alan

(8:10) Strategic Discussions

  1. TBD

(9:00) Meeting Close

Please Note

  1. Opportunity to meet adjacent community leaders at LF Open Source Leadership Summit
    Attending: Alan, Anni, Kenji, Rob, Chris
    1. Who should we meet with?
      OPNFV notes of record of the informal joint board member meetings: https://wiki.opnfv.org/display/COM/Joint+OPNFV-OpenStack+Board+discussions
  2. OpenStack Foundation 2016 Annual Report
    [2016 Annual Report]
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