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Difference between revisions of "Governance/Foundation/29Jan2019BoardMeeting"

(Board of Directors - January 29, 2019 Meeting)
m (linking in staff update presentation)
 
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: Chair: Alan Clark
 
: Chair: Alan Clark
 
:  Minutes: Mark Radcliffe
 
:  Minutes: Mark Radcliffe
 +
: Executive Director: Jonathan Bryce
 
:  
 
:  
 
::  Non official meeting discussion Channels:
 
::  Non official meeting discussion Channels:
Line 15: Line 16:
 
:
 
:
 
'''(7:00) Call To Order, Open Session'''
 
'''(7:00) Call To Order, Open Session'''
 +
# Reminder to mute when not speaking (we don't have the advanced controls that were previously available)
 
# Roll Call
 
# Roll Call
 
# Approve minutes from December 11, 2018 board meeting
 
# Approve minutes from December 11, 2018 board meeting
#:
+
#: Action: Alan to post approved minutes to the wiki
  
 
''' The 2019 Board'''
 
''' The 2019 Board'''
 +
 
#(7:10) Welcome to the new board members.
 
#(7:10) Welcome to the new board members.
#: Thank you and best wishes to Directors Boris Renski, Kenji Kaneshige, Kandan Kathirvel, Steven Dake for their time and effort, continued support and contributions to the OpenStack Board efforts.
+
#: Thank you and best wishes to Directors Boris Renski, Kenji Kaneshige, Kandan Kathirvel, Lew Tucker, Steven Dake for their time and effort, continued support and contributions to the OpenStack Board efforts.
#: Welcome to Junwei Liu, Mark Baker, Ryan Van Wyk, Sean McGinnis (1 minute introductions)
+
#: Welcome to Junwei Liu, Mark Baker, Ryan Van Wyk, Sean McGinnis, Vijoy Pandey (1 minute introductions)
  
 
{| class="wikitable" style="margin-left: 40px;"
 
{| class="wikitable" style="margin-left: 40px;"
! colspan="3" | 2019 OpenStack Board Member Directors
+
! colspan="6" | Board Member Directors (Roll Call)
 
|-
 
|-
 +
! Y/N
 
! Platinum Member Directors
 
! Platinum Member Directors
 +
! Y/N
 
! Gold Member Directors
 
! Gold Member Directors
 +
! Y/N
 
! Individual Member Directors
 
! Individual Member Directors
 
|-
 
|-
| Alan Clark
+
|Y || Alan Clark
| Arkady Kanevsky
+
|Y || Arkady Kanevsky
| Allison Randal
+
|Y || Allison Randal
 
|-
 
|-
| Anni Lai
+
|N || Anni Lai
| Clemens Hardewig
+
|Y || Clemens Hardewig
| ChangBo Guo
+
|Y || ChangBo Guo
 
|-
 
|-
| Brian Stein
+
|N|| Brian Stein
| Johan Christenson
+
|Y || Johan Christenson
| Egle Sigler
+
|Y || Egle Sigler
 
|-
 
|-
| Chris Price
+
|Y || Chris Price
| Joseph Wang  
+
|Y || Joseph Wang  
| Monty Taylor
+
|N|| Monty Taylor
 
|-
 
|-
| Ryan Van Wyk  
+
|Y || Ryan Van Wyk  
| JunWei Liu
+
|N || JunWei Liu
| Prakash Ramchandran
+
|Y || Prakash Ramchandran
 
|-
 
|-
| Imad Sousou
+
|Y || Imad Sousou ( Melissa Evers-Hood)
| Mark Baker
+
|Y || Mark Baker
| Shane Wang
+
|N || Shane Wang
 
|-
 
|-
| Mark McLoughlin
+
|Y || Mark McLoughlin
| Robert Esker
+
|Y || Robert Esker
| Sean McGinnis
+
|Y || Sean McGinnis
 
|-
 
|-
| Ruan HE
+
|N || Ruan HE
| Vijoy Pandey
+
|Y || Vijoy Pandey
| Tim Bell
+
|Y || Tim Bell
 
|}
 
|}
  
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# Code of Conduct  (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
 
# Code of Conduct  (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
 
# Transparency policy (http://www.openstack.org/legal/transparency-policy/)
 
# Transparency policy (http://www.openstack.org/legal/transparency-policy/)
#: No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
+
#: No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary or until the board minutes have been approved by the board.
 
# Board Communication Channels
 
# Board Communication Channels
 
## Zoom for the board meeting calls  
 
## Zoom for the board meeting calls  
 
##: Call in information and meeting appointments will be sent to each Director.  
 
##: Call in information and meeting appointments will be sent to each Director.  
 
##: Call in information will be sent to the Foundation mailing list and the Gold member mailing list
 
##: Call in information will be sent to the Foundation mailing list and the Gold member mailing list
 +
##: Action:  Need to send out meeting reminders to the Foundation mailing list -Alan
 
## Foundation mailing list  
 
## Foundation mailing list  
 
##: As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".
 
##: As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".
Line 102: Line 109:
 
'''(7:45) Committee Actions and Updates'''
 
'''(7:45) Committee Actions and Updates'''
 
# Board Committees: Please Join'''
 
# Board Committees: Please Join'''
## Please review the list and you can add yourself  on the wiki to those that are of interest
+
## Please review the list and contact the chair to join those that are of interest
##: Link: https://wiki.openstack.org/wiki/Governance/Foundation#Committees_.26_Working_Groups
+
##: In Particular The Board Committees and work areas:
##: In Particular The Board Committees: Compensation Committee, Platinum and Gold Member Committee, Finance Committee
+
###: Compensation Committee - Chair Alan Clark
#  OSF Pilot Confirmation Guidelines - Allison
+
###: Platinum and Gold Member Committee - Chair Rob Esker
##: report from the work effort and next steps
+
###:  Finance Committee - Chair Arkady Kanevsky
 +
###: Interoperability WG - Egle Sigler
 +
###: OSF Pilot Confirmation Guidelines - Allison
 +
:
 +
#  OSF Pilot Confirmation Guidelines - Allison Randal
 +
## report from the work effort and next steps
 +
## [https://docs.google.com/document/d/1orx3mdE-ALUcIX37VgRZ3Nu8h0yShD0xZGLBT3VepIw/edit?usp=sharing  Draft guidelines] open for comments
 
:
 
:
 
''' Executive Director Update'''
 
''' Executive Director Update'''
#:  Summary of election process, bylaw updates approval
+
#:  [https://docs.google.com/presentation/d/1jAIfaLRZnOy0IiWK32qYFwhUp0-x_iRVDt2SV3x0pxY/edit?usp=sharing Staff update]
 
''' (8:30) Executive Session'''
 
''' (8:30) Executive Session'''
 +
#: We ask that all participants of the board meeting please exit the call, except the members of the Board and invited OpenStack Staff and legal support.  Please see section 3 of the [https://www.openstack.org/legal/transparency-policy/  Transparency policy] for information regarding the types of topics that may be discussed within an Executive Session.
 
:
 
:
 
''' (9:00) Meeting Close '''
 
''' (9:00) Meeting Close '''

Latest revision as of 19:23, 29 January 2019

Board of Directors - January 29, 2019 Meeting

The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am Pacific Standard Time on January 29, 2019. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:

  1. https://zoom.us/j/9574980705

Board Meeting Agenda

Chair: Alan Clark
Minutes: Mark Radcliffe
Executive Director: Jonathan Bryce
Non official meeting discussion Channels:

(7:00) Call To Order, Open Session

  1. Reminder to mute when not speaking (we don't have the advanced controls that were previously available)
  2. Roll Call
  3. Approve minutes from December 11, 2018 board meeting
    Action: Alan to post approved minutes to the wiki

The 2019 Board

  1. (7:10) Welcome to the new board members.
    Thank you and best wishes to Directors Boris Renski, Kenji Kaneshige, Kandan Kathirvel, Lew Tucker, Steven Dake for their time and effort, continued support and contributions to the OpenStack Board efforts.
    Welcome to Junwei Liu, Mark Baker, Ryan Van Wyk, Sean McGinnis, Vijoy Pandey (1 minute introductions)
Board Member Directors (Roll Call)
Y/N Platinum Member Directors Y/N Gold Member Directors Y/N Individual Member Directors
Y Alan Clark Y Arkady Kanevsky Y Allison Randal
N Anni Lai Y Clemens Hardewig Y ChangBo Guo
N Brian Stein Y Johan Christenson Y Egle Sigler
Y Chris Price Y Joseph Wang N Monty Taylor
Y Ryan Van Wyk N JunWei Liu Y Prakash Ramchandran
Y Imad Sousou ( Melissa Evers-Hood) Y Mark Baker N Shane Wang
Y Mark McLoughlin Y Robert Esker Y Sean McGinnis
N Ruan HE Y Vijoy Pandey Y Tim Bell

(7:20) Policy Reminders

  1. Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
  2. Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
  3. Transparency policy (http://www.openstack.org/legal/transparency-policy/)
    No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary or until the board minutes have been approved by the board.
  4. Board Communication Channels
    1. Zoom for the board meeting calls
      Call in information and meeting appointments will be sent to each Director.
      Call in information will be sent to the Foundation mailing list and the Gold member mailing list
      Action: Need to send out meeting reminders to the Foundation mailing list -Alan
    2. Foundation mailing list
      As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".
      Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
    3. Board mailing lists (Jonathan will add the board members to these lists)
      1. Foundation-board@lists.openstack.org,
        The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions
      2. Foundation-board-confidential@lists.openstack.org
        Foundation-board-confidential mailing list for use with Board confidential information and documents
    4. IRC: #openstack-board
    5. Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year>
      example: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan29-2019
    6. Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
      Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
    7. Board Packet
      A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki

(7:40) 2019 Board meeting schedule (as previously proposed in December)

  1. Two F2F Meetings at Summits
    1. 28 April F2F at Denver Summit - F2F with all leadership
      XX October/November F2F at China Summit - F2F with all leadership
    Conference Calls (via Zoom)
    1. January 29, 7am-9am Pacific Conference Call(Official Minutes)
      5 March, 1pm-3pm pacific, conference call
      4 June 7am-9am pacific, conference call
      10 September 1pm-3pm pacific , conference call
      10 December 7am-9am pacific, conference call

(7:45) Committee Actions and Updates

  1. Board Committees: Please Join
    1. Please review the list and contact the chair to join those that are of interest
      In Particular The Board Committees and work areas:
      1. Compensation Committee - Chair Alan Clark
        Platinum and Gold Member Committee - Chair Rob Esker
        Finance Committee - Chair Arkady Kanevsky
        Interoperability WG - Egle Sigler
        OSF Pilot Confirmation Guidelines - Allison
  1. OSF Pilot Confirmation Guidelines - Allison Randal
    1. report from the work effort and next steps
    2. Draft guidelines open for comments

Executive Director Update

  1. Staff update

(8:30) Executive Session

  1. We ask that all participants of the board meeting please exit the call, except the members of the Board and invited OpenStack Staff and legal support. Please see section 3 of the Transparency policy for information regarding the types of topics that may be discussed within an Executive Session.

(9:00) Meeting Close