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Difference between revisions of "Governance/Foundation/28April2019BoardMeeting"

(Joint Leadership Meeting)
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'''Project Reports'''
'''Project Reports'''
# (1:30) OpenStack Project TC - Mohammed
# (1:30) OpenStack Project TC - Mohammed [[https://docs.google.com/presentation/d/1Lq2X__xxRhrAaWDeDmQ6jfhhXhWvxjYNY0XnJlXwBV8  slides]]
# (2:30)  User Committee - Matt VanWinkle, Alexandra Settle
# (2:30)  User Committee - Matt VanWinkle, Alexandra Settle
# (2:50) India uptick in community activities and open infrastructure engagement - Prakash Ramchandran
# (2:50) India uptick in community activities and open infrastructure engagement - Prakash Ramchandran

Revision as of 15:44, 28 April 2019

April 28, 2019 OpenStack Joint Leadership Meeting and Board of Directors Meetings

The OpenStack Foundation Board of Directors will meet at 9:00am - 12:00pm Mountain Daylight time on April 28, 2019 at the Hyatt Regency Denver, Mineral Hall D-E, Level 3. Directors may participate at the F2F meeting or by conference dial-in. Audio from the meeting will also be available to the community.

A joint meeting of the Foundation Leaders will be held from 1:00pm - 5:00pm Mountain Daylight time on April 28, 2019. The Community is welcome to join the meeting at the Hyatt Regency Denver, Mineral Hall D-E, Level 3 or listen in by voip.

To join the sessions by phone or computer:

  1. Videoconference: https://zoom.us/j/9574980705
  2. International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:

  • +1 669 900 6833 US (San Jose) OR
  • +1 646 876 9923 US (New York)
  • Meeting ID: 957 498 0705

Meeting Location: Hyatt Regency Denver, Mineral Hall D-E, Level 3

Board Meeting Agenda

Chair: Alan Clark
Minutes: Mark Radcliffe
Executive Director: Jonathan Bryce
Non official meeting discussion Channels:

(8:00) Breakfast Available

(9:00) Call To Order, Open Session

  1. Roll Call
Y| || Alan Clark
Board Member Directors (Roll Call)
Y/N Platinum Member Directors Y/N Gold Member Directors Y/N Individual Member Directors
Y Arkady Kanevsky Y Allison Randal
Y Anni Lai Y Clemens Hardewig Y ChangBo Guo
Y Andy Cathrow Y Johan Christenson Y Egle Sigler
Y Chris Price Y Joseph Wang Y Monty Taylor
Y Ryan Van Wyk N JunWei Liu Y Prakash Ramchandran
Y Imad Sousou ( Melissa Evers-Hood - Amy) Y Ryan Beisner Y Shane Wang
Y Mark McLoughlin N Robert Esker Y Sean McGinnis
N Ruan HE Y Vijoy Pandey Y Tim Bell
OpenStack Staff/Executive Leadership
Y/N Team
Y Jonathan Bryce
Y Mark Collier
Y Thierry Carrez
Y Mark Radcliffe
  1. Approve the minutes from the April 8, 2019 board meeting

Executive Director Update

  1. (9:15) Foundation update - Jonathan and staff

Project Confirmation

  1. (10:10) [Zuul] - James Blair, Monty Taylor
    Monty presented the Zuul project for confirmation at the April 8, 2019 board meeting. No further presentation is requested. 2 items of action from that meeting: Board to approve the use of the GPLv3 license within the Zuul project and motion to approve Zuul as a confirmed Open Infrastructure project of the OpenStack Foundation.
    Whereas the Zuul project currently uses certain software code licensed under the General Public License version 3 that interacts with Ansible software code and is also included in the Zuul preview service (“Current Zuul GPLv3 Code Use”) ;
    Whereas the project manager has described how Zuul is used to build OpenStack code and stated that no Zuul code is included in distributions of OpenStack code;
    Whereas the Current Zuul GPLv3 Code Use does not require any OpenStack code to be licensed under GPLv3;
    RESOLVED that the Current Zuul GPLv3 Code Use in the Zuul project is approved by the Board;
    FURTHER RESOLVED, that the Zuul project is accepted as an Open Infrastructure Project under the OSF Confirmation Guidelines.

(10:30) Break

Adjacent Project Affiliation

  1. (10:45) Formal affiliation of the OpenStack Foundation to the Open Source Initiative as a non-profit organization - Thierry
    Materials posted to the foundation-board mailing list on 10 April 2019
    Information discussed on foundation mailing list in February 2019

Pilot Project Updates

  1. (11:00) StarlingX - Dean Troyer & Shuquan Huang
  1. (11:15) Airship - Chris Hodge, Jaesuk Ahn, Kaspars Skels, Matt Mceuen

Bylaws update

  1. (11:30) Proposal to equip the board to discuss sensitive project confirmation materials within Executive Session
    1. Alan has the action item from the March 5 board meeting to work with Legal and Executive Staff to develop a proposal for a motion to be made at the April 28, 2019 board meeting
      As the OpenStack Foundation embraces new areas of strategic focus and as the associated Open Infrastructure projects mature, the OpenStack board desires to do its part in helping the projects thrive and grow. A key step in project advancement is the project confirmation by the board. Confirmation will enable the Foundation to apply additional Foundation resources towards that project. In support of this process, the board at its last meeting, approved the OSF Project Confirmation Guidelines[1]. As the Guidelines point out, many factors go into the board’s decisions. To ensure that the board has the mechanisms needed to be as sensitive as possible to the needs and feelings for those invested in the projects, the board will further discuss a motion to amend the bylaws section 4.16 as follows: (changed text in italics).
    2. Note feedback from the community
    3. Proposed addition to the Confirmation Guidelines (within the Process section) - Action: Allison to provide text changes
      Add point: The discussion meeting will be an open meeting. The Board, the Foundation staff, or the pilot project may optionally request an executive session for part of the meeting, if some discussion topics have special sensitivity for legal or privacy reasons.
      Update point: The Board will review the project's application and vote whether to confirm it in the open meeting.
    4. blaws 4.16 Open Meetings and Records.( Proposed changed text in italics).
      Except as necessary to protect attorney-client privilege, sensitive personnel information, discuss the candidacy of potential Gold Member and Platinum Members, and discuss the review and approval of Open Infrastructure Projects, the Board of Directors shall: (i) permit observation of its meetings by Members via remote teleconference or other electronic means, and (ii) publish the Board of Directors minutes and make available to any Member on request other information and records of the Foundation as required by Delaware Corporate Law.

Additional Topics

(12:00)Close of meeting

(12:00) Lunch buffet setup in a separate room

Joint Leadership Meeting

Minutes: Mark Radcliffe
Executive Director: Jonathan Bryce

(13:00) Call To Order, Open Session Introductions

  1. Call to order
  2. Introduction of project leadership members
  3. Congratulations to the OpenStack Project for the successful completion of the Stein development cycle
    Congratulations to all of the teams who have contributed to this [release!]

Project Reports

  1. (1:30) OpenStack Project TC - Mohammed [slides]
  2. (2:30) User Committee - Matt VanWinkle, Alexandra Settle
  3. (2:50) India uptick in community activities and open infrastructure engagement - Prakash Ramchandran
  4. (3:10) Break
  5. (3:30) Kata Project
  6. (4:00) Zuul Project
  7. (4:30) Addtional Items

5:00) End meeting