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April 28, 2019 OpenStack Joint Leadership Meeing and Board of Directors Meetings

The OpenStack Foundation Board of Directors will meet at 9:00am - 12:00pm Mountain Daylight time on April 28, 2019. Directors may participate at the F2F meeting or by conference dial-in. Audio from the meeting will also be available to the community.

A joint meeting of the Foundation Leaders will be held from 1:00pm - 5:00pm Mountain Daylight time on April 28, 2019. The Community is welcome to join the meeting or listen in by voip.

To join the sessions:

  1. Videoconference: https://zoom.us/j/9574980705
  2. International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:

  • +1 669 900 6833 US (San Jose) OR
  • +1 646 876 9923 US (New York)
  • Meeting ID: 957 498 0705

Board Meeting Agenda

Chair: Alan Clark
Minutes: Mark Radcliffe
Executive Director: Jonathan Bryce
Non official meeting discussion Channels:

(9:00) Call To Order, Open Session

  1. Reminder to mute when not speaking (we don't have the advanced controls that were previously available)
  2. Roll Call
Board Member Directors (Roll Call)
Y/N Platinum Member Directors Y/N Gold Member Directors Y/N Individual Member Directors
Alan Clark Arkady Kanevsky Allison Randal
Anni Lai Clemens Hardewig ChangBo Guo
Andy Cathrow Johan Christenson Egle Sigler
Chris Price Joseph Wang Monty Taylor
Ryan Van Wyk JunWei Liu Prakash Ramchandran
Imad Sousou ( Melissa Evers-Hood - Amy) Ryan Beisner Shane Wang
Mark McLoughlin Robert Esker Sean McGinnis
Ruan HE Vijoy Pandey Tim Bell
OpenStack Staff/Executive Leadership
Y/N Team
Jonathan Bryce
Mark Collier
Thierry Carrez
Mark Radcliffe
  1. Approve the minutes from the April 8, 2019 board meeting

Executive Director Update

  1. (9:20) Foundation update - Jonathan and staff

Project Confirmation

  1. [Link to the OSF Project Confirmation Guidelines]
  2. (10:00) [Zuul] - James Blair, Monty Taylor
    Monty presented the Zuul project for confirmation at the April 8, 2019 board meeting. No further presentation is requested. With 2 items of action from that meeting
    1. Board to approve the use of the GPLv3 license within the Zuul project
      TBD: Motion to be drafted (Action item: Alan to work with legal for the motion text; will post to the board and foundation mailing lists)
    2. Board motion to approve Zuul as a confirmed Open Infrastructure project of the OpenStack Foundation.

Adjacent Project Affiliation

  1. (10:30)

Bylaws update

  1. (11:00) Proposal to equip the board to discuss sensitive project confirmation materials within Executive Session
    1. Alan has the action item from the March 5 board meeting to work with Legal and Executive Staff to develop a proposal for a motion. Introduction to the text change with a motion to be made at the April 28, 2019 board meeting
      As the OpenStack Foundation embraces new areas of strategic focus and as the associated Open Infrastructure projects mature, the OpenStack board desires to do its part in helping the projects thrive and grow. A key step in project advancement is the project confirmation by the board. Confirmation will enable the Foundation to apply additional Foundation resources towards that project. In support of this process, the board at its last meeting, approved the OSF Project Confirmation Guidelines[1]. As the Guidelines point out, many factors go into the board’s decisions. To ensure that the board has the mechanisms needed to be as sensitive as possible to the needs and feelings for those invested in the projects, the board will further discuss a motion to amend the bylaws section 4.16 as follows: (changed text in italics).
      Note feedback from the community
      4.16 Open Meetings and Records. Except as necessary to protect attorney-client privilege, sensitive personnel information, discuss the candidacy of potential Gold Member and Platinum Members, and discuss the review and approval of Open Infrastructure Projects, the Board of Directors shall: (i) permit observation of its meetings by Members via remote teleconference or other electronic means, and (ii) publish the Board of Directors minutes and make available to any Member on request other information and records of the Foundation as required by Delaware Corporate Law.

Additional Topics

(12:00)Close of meeting

Joint Leadership Meeting