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Difference between revisions of "Governance/Foundation/28April2019BoardMeeting"

m (Board Meeting Agenda: formatting)
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! Individual Member Directors
! Individual Member Directors
Y| || Alan Clark
|Y || Alan Clark
|Y || Arkady Kanevsky
|Y || Arkady Kanevsky
| Y|| Allison Randal
|Y || Allison Randal
| Y|| Anni Lai
|Y || Anni Lai
| Y|| Clemens Hardewig
|Y || Clemens Hardewig
| Y|| ChangBo Guo
|Y || ChangBo Guo
| Y|| Andy Cathrow
|Y || Andy Cathrow
| Y|| Johan Christenson
|Y || Johan Christenson
| Y|| Egle Sigler
|Y || Egle Sigler
| Y|| Chris Price
|Y || Chris Price
| Y|| Joseph Wang  
|Y || Joseph Wang  
| Y|| Monty Taylor
|Y || Monty Taylor
| Y|| Ryan Van Wyk  
|Y || Ryan Van Wyk  
| N|| JunWei Liu
|N || JunWei Liu
| Y|| Prakash Ramchandran
|Y || Prakash Ramchandran
| Y|| Imad Sousou ( Melissa Evers-Hood - Amy)  
| Melissa || Imad Sousou ( Melissa Evers-Hood - Amy)  
| Y|| Ryan Beisner
|Y || Ryan Beisner
| Y|| Shane Wang
|Y || Shane Wang
| Y|| Mark McLoughlin
|Y || Mark McLoughlin
| Joined at 10am || Robert Esker
| Joined at 10am || Robert Esker
| Y|| Sean McGinnis
|Y || Sean McGinnis
| N|| Ruan HE
|N || Ruan HE
| Y|| Vijoy Pandey
|Y || Vijoy Pandey
| Y|| Tim Bell
|Y || Tim Bell
{| class="wikitable" style="margin-left: 40px;"
{| class="wikitable" style="margin-left: 40px;"

Latest revision as of 02:41, 4 May 2019

April 28, 2019 OpenStack Joint Leadership Meeting and Board of Directors Meetings

The OpenStack Foundation Board of Directors will meet at 9:00am - 12:00pm Mountain Daylight time on April 28, 2019 at the Hyatt Regency Denver, Mineral Hall D-E, Level 3. Directors may participate at the F2F meeting or by conference dial-in. Audio from the meeting will also be available to the community.

A joint meeting of the Foundation Leaders will be held from 1:00pm - 5:00pm Mountain Daylight time on April 28, 2019. The Community is welcome to join the meeting at the Hyatt Regency Denver, Mineral Hall D-E, Level 3 or listen in by voip.

To join the sessions by phone or computer:

  1. Videoconference: https://zoom.us/j/9574980705
  2. International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:

  • +1 669 900 6833 US (San Jose) OR
  • +1 646 876 9923 US (New York)
  • Meeting ID: 957 498 0705

Meeting Location: Hyatt Regency Denver, Mineral Hall D-E, Level 3

Board Meeting Agenda

Chair: Alan Clark
Minutes: Mark Radcliffe
Executive Director: Jonathan Bryce
Non official meeting discussion Channels:

(8:00) Breakfast Available

(9:00) Call To Order, Open Session

  1. Roll Call
Board Member Directors (Roll Call)
Y/N Platinum Member Directors Y/N Gold Member Directors Y/N Individual Member Directors
Y Alan Clark Y Arkady Kanevsky Y Allison Randal
Y Anni Lai Y Clemens Hardewig Y ChangBo Guo
Y Andy Cathrow Y Johan Christenson Y Egle Sigler
Y Chris Price Y Joseph Wang Y Monty Taylor
Y Ryan Van Wyk N JunWei Liu Y Prakash Ramchandran
Melissa Imad Sousou ( Melissa Evers-Hood - Amy) Y Ryan Beisner Y Shane Wang
Y Mark McLoughlin Joined at 10am Robert Esker Y Sean McGinnis
N Ruan HE Y Vijoy Pandey Y Tim Bell
OpenStack Staff/Executive Leadership
Y/N Team
Y Jonathan Bryce
Y Mark Collier
Y Thierry Carrez
Y Mark Radcliffe
  1. Approve the minutes from the April 8, 2019 board meeting

Executive Director Update

  1. (9:15) [Foundation update] - Jonathan and staff

Project Confirmation

  1. (10:10) [Zuul] - James Blair, Monty Taylor
    Monty presented the Zuul project for confirmation at the April 8, 2019 board meeting. No further presentation is requested. 2 items of action from that meeting: Board to approve the use of the GPLv3 license within the Zuul project and motion to approve Zuul as a confirmed Open Infrastructure project of the OpenStack Foundation.
    Proposed wording:
    Whereas the Zuul project currently uses the GNU General Public License version 3 for code implementing independent services and supporting infrastructure, in a way that does not require the users of the OpenStack project to license OpenStack code under GPLv3 (and such conclusion has been confirmed by the OpenStack Foundation legal counsel);
    Whereas the Zuul Maintainers and Project Lead will review any substantial changes in their use of GPLv3 or other copyleft licenses with OpenStack Foundation legal counsel;
    RESOLVED that the Zuul project is approved to continue using GPLv3 in the same manner;
    FURTHER RESOLVED, that the Zuul project is approved as a confirmed Open Infrastructure Project under the OSF Confirmation Guidelines.

(10:30) Break

Adjacent Project Affiliation

  1. (10:45) Formal affiliation of the OpenStack Foundation to the Open Source Initiative as a non-profit organization - Thierry
    Materials posted to the foundation-board mailing list on 10 April 2019
    Information discussed on foundation mailing list in February 2019

Pilot Project Updates

  1. (11:00) StarlingX - Dean Troyer & Shuquan Huang
  1. (11:15) Airship - Jaesuk Ahn, Kaspars Skels, Matt McEuen [slides]

Bylaws update

  1. (11:30) Proposal to equip the board to discuss sensitive project confirmation materials within Executive Session
    1. Alan has the action item from the March 5 board meeting to work with Legal and Executive Staff to develop a proposal for a motion to be made at the April 28, 2019 board meeting
      As the OpenStack Foundation embraces new areas of strategic focus and as the associated Open Infrastructure projects mature, the OpenStack board desires to do its part in helping the projects thrive and grow. A key step in project advancement is the project confirmation by the board. Confirmation will enable the Foundation to apply additional Foundation resources towards that project. In support of this process, the board at its last meeting, approved the OSF Project Confirmation Guidelines[1]. As the Guidelines point out, many factors go into the board’s decisions. To ensure that the board has the mechanisms needed to be as sensitive as possible to the needs and feelings for those invested in the projects, the board will further discuss a motion to amend the bylaws section 4.16 as follows: (changed text in italics).
    2. Note feedback from the community
    3. Proposed addition to the Confirmation Guidelines (within the Process section) - Action: Allison to provide text changes
      Add point: The discussion meeting will be an open meeting. The Board, the Foundation staff, or the pilot project may optionally request an executive session for part of the meeting, if some discussion topics have special sensitivity for legal or privacy reasons.
      Update point: The Board will review the project's application and vote whether to confirm it in the open meeting.
    4. blaws 4.16 Open Meetings and Records.( Proposed changed text in italics).
      Except as necessary to protect attorney-client privilege, sensitive personnel information, discuss the candidacy of potential Gold Member and Platinum Members, and discuss the review and approval of Open Infrastructure Projects, the Board of Directors shall: (i) permit observation of its meetings by Members via remote teleconference or other electronic means, and (ii) publish the Board of Directors minutes and make available to any Member on request other information and records of the Foundation as required by Delaware Corporate Law.

Additional Topics

(12:00)Close of meeting

(12:00) Lunch buffet setup in a separate room

Joint Leadership Meeting

Minutes: Mark Radcliffe
Executive Director: Jonathan Bryce

(13:00) Call To Order, Open Session Introductions

  1. Call to order
  2. Introduction of project leadership members (Let's do this within each report)
  3. Congratulations to the OpenStack Project for the successful completion of the Stein development cycle
    Congratulations to all of the teams who have contributed to this [release!]

Project Reports

  1. (1:30) OpenStack Project TC - Mohammed [slides]
  2. (2:30) User Committee - Amy Marrich, John Studarus, Joseph Sandoval [slides]
  3. (2:50) India uptick in community activities and open infrastructure engagement - Prakash Ramchandran
  4. (3:10) Break
  5. (3:30) Kata Project
  6. (4:00) Zuul Project
  7. (4:30) Addtional Items

5:00) End meeting