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Governance/Foundation/26Jan2016BoardMeeting

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Revision as of 21:36, 14 January 2016 by Alan Clark (talk | contribs) (formating)

Board of Directors - January 26, 2016 Meeting

The OpenStack Foundation Board of Directors will meet at 1:00pm - 3:00pm Pacific Standard Time (San Francisco, GMT-08:00) on January 26, 2015. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session: TBD

Draft Board Meeting Agenda

* Chair: Alan Clark, Vice Chair: Lew Tucker
* Minutes: Mark Radcliffe
* Julia Dechance will monitor and manage the webex connection
* Not official discussion Channels:
** webex chat
** IRC: #openstack-board
** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016

(13:00) Call To Order, Open Session

  1. Roll Call
  2. Approve minutes from December 3, 2015 board meeting

(13:15) Welcome to the new board members.

  1. Thank you and best wishes to John Zannos for their time and effort, continued support and contributions to the OpenStack Board efforts.
  2. Welcome to Mark Baker (Canonical) as Platinum Member Director for the OpenStack Board.
  1. 2016 board members
    1. Platinum Member Directors
    2. Gold Member Directors
    3. Individual Member Directors
    4. 1 minute introduction from new Directors:
  2. (13:30) Policy Reminders:
    1. Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
    2. Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
    3. Transparency policy (http://www.openstack.org/legal/transparency-policy/)
      No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
    4. Board Communication Channels
      1. WebEx for the board meeting calls (thank you to Lew)
        Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features.
        Call in information will be sent to the Foundation mailing list and the Gold member mailing list
      2. Foundation mailing list
        Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
      3. Board mailing lists (Jonathan will add the board members to these lists)
        1. Foundation-board@lists.openstack.org,
          The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions
        2. Foundation-board-confidential@lists.openstack.org
          Foundation-board-confidential mailing list for use with Board confidential information and documents
      4. IRC: #openstack-board
      5. Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year> example:
        https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016
      6. Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
        Board meeting agendas will be posted on this site prior to the meeting
        A call for agenda items will be made at least 1 week prior to the meeting
        1. Board Packet
          A board packet will be provide to the Directors, containing the materials for the meeting. Appropriate materials will also be posted to the wiki
          The intent of the packet is to make our meeting time more focused and efficient, to ensure that the agenda topics are ready for discussion, and to enable Directors to be better prepared. The packet will include an 'Agenda Action/Discussion/Report' from each of the work groups, committees and new topics. The idea is to gather a report from every group, including those that won't be on the agenda so that the board gets a complete update for all board activities. All reports will be combined into a packet and sent to the Directors. That way everyone has received the information for all topics prior to the meeting. If a topic is not in the packet it doesn't get placed on the agenda for that board meeting. Suggest for each report: (Executive Summary, Proposed Board Action, Proposed Implementation, Background Information / Reason for Board Consideration, Financial, Legal Implications, Related Materials, Reference Materials, Pros: Include reason(s) to vote in favor of the item, Cons: Include reason(s) why one might oppose it)

(14:00) 2016 Board meeting schedule

(14:00) Committee Actions and Updates

(14:00) Strategic Discussions

  1. Mission Statement Amendment - Russell
At the last joint board-tc meeting, we discussed a possible update to the OpenStack mission statement. The TC drafted a proposed update. Russell will present the proposed update and we'll put it up for approval. The proposed update: http://governance.openstack.org/resolutions/20160106-mission-amendment.html

(15:00) Meeting Close

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