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== Board of Directors - January 26, 2016 Meeting ==
 
== Board of Directors - January 26, 2016 Meeting ==
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The OpenStack  Foundation Board of Directors will meet at  1:00pm - 3:00pm Pacific Standard Time (San Francisco, GMT-08:00) on January 26, 2015. Directors may participate via  conference dial-in. Audio from the meeting will also be available to the  community.
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The OpenStack  Foundation Board of Directors will meet at  1:00pm - 3:00pm Pacific Standard Time (San Francisco, GMT-08:00) on January 26, 2016. Directors may participate via  conference dial-in. Audio from the meeting will also be available to the  community.
  
 
To join the session:
 
To join the session:
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TBD
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# Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t42a48f22a25d41afac6a10685abf18e0
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# Enter your name and email address (or registration ID).
 +
# Enter the session password: This session does not require a password.
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# Click "Join Now".
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# Follow the instructions that appear on your screen.
  
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== Draft Board Meeting Agenda ==
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== Board Meeting Agenda (DRAFT) ==
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:  * Chair: Alan Clark
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:  * Chair: Alan Clark, Vice Chair: Lew Tucker
 
:  * Minutes: Mark Radcliffe
 
:  * Minutes: Mark Radcliffe
 
:  * Julia Dechance will monitor and manage the webex connection
 
:  * Julia Dechance will monitor and manage the webex connection
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:  * Non official meeting discussion Channels:
 +
:  ** webex chat
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:  ** IRC: #openstack-board
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:  ** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016
 
:
 
:
 
'''(13:00) Call To Order, Open Session'''
 
'''(13:00) Call To Order, Open Session'''
 
# Roll Call
 
# Roll Call
 
# Approve minutes from December 3, 2015 board meeting
 
# Approve minutes from December 3, 2015 board meeting
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#:
  
 
'''(13:15) Welcome to the new board members.'''
 
'''(13:15) Welcome to the new board members.'''
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# Thank you and best wishes to John Zannos for his time and effort, continued support and contributions to the OpenStack Board efforts.  
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# Thank you and best wishes to Jonathan LaCour, John Zannos, Randy Bias, Rob Hirschfeld, Tsugikazu Shibata  for their time and effort, continued support and contributions to the OpenStack Board efforts.
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# Welcome to Mark Baker (Canonical) as Platinum Member Director for the OpenStack Board.
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# Welcome to Anni Lai, Kenji Kaneshige, Mark Baker, Manju Ramanathpura, Allison Randal (1 minute introductions)
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:
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#:
 
# 2016 board members  
 
# 2016 board members  
 
## Platinum Member Directors
 
## Platinum Member Directors
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##*:Alan Clark
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##*:Eileen Evans
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##*:Imad Sousou
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##*:Mark Baker
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##*:Mark McLouglin
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##*:Toby Ford
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##*:Todd Moore
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##*:Van Lindberg
 
## Gold Member Directors
 
## Gold Member Directors
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##*:Alex Freedland
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##*:Anni Lai
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##*:Kenji Kaneshige
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##*:Lew Tucker
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##*:Manju Ramanathpura
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##*:Robert Esker
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##*:Roland Chan
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##*:Steven Hallet
 
## Individual Member Directors
 
## Individual Member Directors
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## 1 minute introduction from new Directors:  
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##*:Allison Randal
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##*:Boris Renski
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##*:Egle Sigler
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##*:Kavit Munshi
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##*:Monty Taylor
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##*:Russell Bryant
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##*:Shane Wang
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##*:Tim Bell
 
# (13:30) Policy Reminders:
 
# (13:30) Policy Reminders:
 
## Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
 
## Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
 
## Code of Conduct  (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
 
## Code of Conduct  (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
 
## Transparency policy (http://www.openstack.org/legal/transparency-policy/)
 
## Transparency policy (http://www.openstack.org/legal/transparency-policy/)
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### No tweeting during board meetings and no commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
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##: No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
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## Communication channels
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## Board Communication Channels
 
### WebEx for the board meeting calls (thank you to Lew)  
 
### WebEx for the board meeting calls (thank you to Lew)  
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### Foundation mailing list
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###: Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features.
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### Board mailing list
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###: Call in information will be sent to the Foundation mailing list and the Gold member mailing list
 +
#### Practice Polling using webex
 +
### Foundation mailing list  
 +
###: As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".
 +
###: Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
 +
### Board mailing lists (Jonathan will add the board members to these lists)
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#### Foundation-board@lists.openstack.org,
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####:The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions
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#### Foundation-board-confidential@lists.openstack.org
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####: Foundation-board-confidential mailing list for use with Board confidential information and documents
 
### IRC: #openstack-board
 
### IRC: #openstack-board
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### Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year> example: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan28-2015
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### Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year> example:
 +
###: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016
 
### Wiki: https://wiki.openstack.org/wiki/Governance/Foundation  
 
### Wiki: https://wiki.openstack.org/wiki/Governance/Foundation  
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#### Board meeting agendas will be posted on this site prior to the meeting
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###: Board meeting agendas will be posted on this site prior to the meeting
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##### A call for agenda items will be made at least 1 week prior to the meeting
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###: A call for agenda items will be made at least 1 week prior to the meeting
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#### Board Packet
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### Board Packet
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##### A board packet will be provide to the Directors, containing the materials for the meeting.
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###: A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
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###### The intent of the packet is to make our meeting time more focused and efficient, to ensure that the agenda topics are ready for discussion, and to enable Directors to be better prepared. The packet will include an 'Agenda Action/Discussion/Report' from each of the work groups, committees and new topics.  The idea is to gather a report from every group, including those that won't be on the agenda so that the board gets a complete update for all board activities. All reports will be combined into a packet and sent to the Directors. That way everyone has received the information for all topics prior to the meeting.  If a topic is not in the packet it doesn't get placed on the agenda for that board meeting.  Suggest for each report: (Executive Summary, Proposed Board Action, Proposed Implementation, Background Information / Reason for Board Consideration, Financial, Legal Implications, Related Materials, Reference Materials, Pros: Include reason(s) to vote in favor of the item, Cons: Include reason(s) why one might oppose it)
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'''(14:00) 2016 Board meeting schedule'''
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#### Call in information and meeting appointments will be sent to each Director
 
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#### Call in information will be sent to the Foundation mailing list, the Gold member mailing list
 
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'''(13:50) 2016 Board meeting schedule'''
 
 
*  (https://wiki.openstack.org/wiki/Governance/Foundation)
 
*  (https://wiki.openstack.org/wiki/Governance/Foundation)
 
**  [[Governance/Foundation/26Jan2016BoardMeeting| January  26, 1:00pm-3:00pm Pacific Conference Call]]
 
**  [[Governance/Foundation/26Jan2016BoardMeeting| January  26, 1:00pm-3:00pm Pacific Conference Call]]
 
**  [[Governance/Foundation/23Feb2016BoardMeeting| February 23, 1:00pm-3:00pm Pacific Conference Call]]
 
**  [[Governance/Foundation/23Feb2016BoardMeeting| February 23, 1:00pm-3:00pm Pacific Conference Call]]
 
**  [[Governance/Foundation/29Mar2016BoardMeeting| March 29-31, All Day F2F held at the LF Collaboration Summit(specific day/time pending), Location Lake Tahoe, Nevada]]
 
**  [[Governance/Foundation/29Mar2016BoardMeeting| March 29-31, All Day F2F held at the LF Collaboration Summit(specific day/time pending), Location Lake Tahoe, Nevada]]
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*** Directors: Should we hold our Board meeting on Tuesday, Wednesday,Thursday or Friday? (Tuesday is Plenary, Wed shows many conflicts with other board meetings)
 
**  [[Governance/Foundation/24Apr2016BoardMeeting| April 24,  9:00am - 6:00pm, F2F held at the OpenStack Summit, Austin Texas]]
 
**  [[Governance/Foundation/24Apr2016BoardMeeting| April 24,  9:00am - 6:00pm, F2F held at the OpenStack Summit, Austin Texas]]
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*** Joint meeting with the TC and UC will be from 2:30 - 6 pm
 
**  [[Governance/Foundation/28Jun2016BoardMeeting| June 28, 1:00pm-3:00pm Pacific Conference Call]]
 
**  [[Governance/Foundation/28Jun2016BoardMeeting| June 28, 1:00pm-3:00pm Pacific Conference Call]]
 
**  [[Governance/Foundation/23Aug2016BoardMeeting| August 23, 1:00pm-3:00pm Pacific Conference Call]]
 
**  [[Governance/Foundation/23Aug2016BoardMeeting| August 23, 1:00pm-3:00pm Pacific Conference Call]]
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**  [[Governance/Foundation/6Dec2016BoardMeeting| December 6, 1:00pm-3:00pm Pacific Conference Call]]
 
**  [[Governance/Foundation/6Dec2016BoardMeeting| December 6, 1:00pm-3:00pm Pacific Conference Call]]
 
:
 
:
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'''(14:00) Current Committees'''
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'''(14:10) Committee Actions and Updates'''
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<!-- Comment out this section until updated (was copied from 2015 meeting agenda)
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# DefCore - Egle
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(To join - Send committee chair an email. Roster corrections - send AlanClark an email, Committee chair changes - let's do the changes within the committee meetings)
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## Quick report and request for Board's approval for changes to DefCore process document (2016A) and approval for 2016.01 guidelines. The changes are detailed in this document: https://docs.google.com/document/d/1D7hM4kJkfS7PNUpmeRmL_CvwoHZS3CW7k6EELgsfaY8/
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## DefCore
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##: 2016A: https://review.openstack.org/#/c/234824/
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###  Members: Rob Hirschfield (Chair), Alan Clark, Russell Bryant, Sean Roberts, Alex Freedland, Van Lindberg, Imad Sousou
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##: 2016.01.json: https://review.openstack.org/#/c/239830/
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## Win The Enterprise
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# User Committee - Shilla, Jon
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###  Members: Carol Barrett (Chair), Imad Sousuo  (Sponsor)
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## Board approval for board appointed committee chair
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## Legal Affairs
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# Update Committee memberships and Associated Work Groups
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### A motion to formally appoint as members of the committee: Nissa Strottman (Chair), Van Lindberg, Rackspace, Andrew Sinclair, Canonical, Brad Haque, Attachmate, Steve Pentlicki, AT&T, Rob Tiller, Red Hat, Eileen Evans, HP, Richard Fontana, HP, Nissa Strottman, HP, Ted McCullough, EMC, Dale Mohlenhoff, Cisco, Feb Cabrasawan, IBM, George Simion from NetApp
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## Review the etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016
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### The Legal Affairs Committee is an advisory committee to the Board of Directors". Nissa has been selected by the committee to chair their meetings and discussions. To facilitate communication with the Board, we propose that Director Evans be assign as an official sponsor to the committee.
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# New Member Committee
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### The committee will be setting topics for the year at their Feb. 4th meeting.
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## Need to schedule a meeting. Committee needs to choose a chairperson
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## Transparency Committee
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''' (14:40) Strategic Discussions '''
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### A new chair is needed, please contact AlanClark
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# Mission Statement Amendment - Russell
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### Members: Robert Esker, Sean Roberts, Kavit Munshi
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#: At the last joint board-tc meeting, we discussed a possible update to the OpenStack mission statement. The TC drafted a proposed update. Russell will present the proposed update and we'll put it up for approval.
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## User
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#:The proposed update: http://governance.openstack.org/resolutions/20160106-mission-amendment.html
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### Board appointed Liason: Tim Bell
 
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### Members: Sean Roberts
 
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## Finance
 
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### Members: Alex Freedland (Chair), Alan Clark, Boris Renski, Randy Bias, Lew Tucker, Mark McLoughlin, Kavit Munshi
 
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## Compensation
 
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### Members: Alan Clark (Chair), Boris Renski, Eileen Evans, John Zannos, Lew Tucker, Monty Taylor, Mark McLoughlin, Simon Anderson, Todd Moore
 
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## Election
 
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### Members: Todd Moore (Chair), Mark McLoughlin, Monty Taylor, Tim Bell, Tristen Good, Rob Hirschfield
 
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## New member
 
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### Members: Simon Anderson (Chair), Sean Roberts, Rob Hirschfield, Todd Moore, Eileen Evans, Chris Kemp, Rob Hirschfeld, John Zannos
 
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## Of note, a new work effort within the community (not Board initiated)
 
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### Product manager work group, https://wiki.openstack.org/wiki/ProductTeam
 
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:
 
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End Commented out section-->
 
−
:
 
 
''' (15:00) Meeting Close '''
 
''' (15:00) Meeting Close '''
 +
 +
== Please Note ==
 +
# Annual Report: Directors have received a draft version, please review by Friday January 29.

Latest revision as of 19:19, 17 October 2016

Board of Directors - January 26, 2016 Meeting

The OpenStack Foundation Board of Directors will meet at 1:00pm - 3:00pm Pacific Standard Time (San Francisco, GMT-08:00) on January 26, 2016. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:

  1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t42a48f22a25d41afac6a10685abf18e0
  2. Enter your name and email address (or registration ID).
  3. Enter the session password: This session does not require a password.
  4. Click "Join Now".
  5. Follow the instructions that appear on your screen.

Board Meeting Agenda (DRAFT)

* Chair: Alan Clark, Vice Chair: Lew Tucker
* Minutes: Mark Radcliffe
* Julia Dechance will monitor and manage the webex connection
* Non official meeting discussion Channels:
** webex chat
** IRC: #openstack-board
** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016

(13:00) Call To Order, Open Session

  1. Roll Call
  2. Approve minutes from December 3, 2015 board meeting

(13:15) Welcome to the new board members.

  1. Thank you and best wishes to Jonathan LaCour, John Zannos, Randy Bias, Rob Hirschfeld, Tsugikazu Shibata for their time and effort, continued support and contributions to the OpenStack Board efforts.
  2. Welcome to Anni Lai, Kenji Kaneshige, Mark Baker, Manju Ramanathpura, Allison Randal (1 minute introductions)
  3. 2016 board members
    1. Platinum Member Directors
      • Alan Clark
        Eileen Evans
        Imad Sousou
        Mark Baker
        Mark McLouglin
        Toby Ford
        Todd Moore
        Van Lindberg
    2. Gold Member Directors
      • Alex Freedland
        Anni Lai
        Kenji Kaneshige
        Lew Tucker
        Manju Ramanathpura
        Robert Esker
        Roland Chan
        Steven Hallet
    3. Individual Member Directors
      • Allison Randal
        Boris Renski
        Egle Sigler
        Kavit Munshi
        Monty Taylor
        Russell Bryant
        Shane Wang
        Tim Bell
  4. (13:30) Policy Reminders:
    1. Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
    2. Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
    3. Transparency policy (http://www.openstack.org/legal/transparency-policy/)
      No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
    4. Board Communication Channels
      1. WebEx for the board meeting calls (thank you to Lew)
        Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features.
        Call in information will be sent to the Foundation mailing list and the Gold member mailing list
        1. Practice Polling using webex
      2. Foundation mailing list
        As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".
        Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
      3. Board mailing lists (Jonathan will add the board members to these lists)
        1. Foundation-board@lists.openstack.org,
          The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions
        2. Foundation-board-confidential@lists.openstack.org
          Foundation-board-confidential mailing list for use with Board confidential information and documents
      4. IRC: #openstack-board
      5. Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year> example:
        https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016
      6. Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
        Board meeting agendas will be posted on this site prior to the meeting
        A call for agenda items will be made at least 1 week prior to the meeting
      7. Board Packet
        A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki

(14:00) 2016 Board meeting schedule

(14:10) Committee Actions and Updates

  1. DefCore - Egle
    1. Quick report and request for Board's approval for changes to DefCore process document (2016A) and approval for 2016.01 guidelines. The changes are detailed in this document: https://docs.google.com/document/d/1D7hM4kJkfS7PNUpmeRmL_CvwoHZS3CW7k6EELgsfaY8/
      2016A: https://review.openstack.org/#/c/234824/
      2016.01.json: https://review.openstack.org/#/c/239830/
  2. User Committee - Shilla, Jon
    1. Board approval for board appointed committee chair
  3. Update Committee memberships and Associated Work Groups
    1. Review the etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016
  4. New Member Committee
    1. Need to schedule a meeting. Committee needs to choose a chairperson

(14:40) Strategic Discussions

  1. Mission Statement Amendment - Russell
    At the last joint board-tc meeting, we discussed a possible update to the OpenStack mission statement. The TC drafted a proposed update. Russell will present the proposed update and we'll put it up for approval.
    The proposed update: http://governance.openstack.org/resolutions/20160106-mission-amendment.html

(15:00) Meeting Close

Please Note

  1. Annual Report: Directors have received a draft version, please review by Friday January 29.
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