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< Governance‎ | Foundation
Revision as of 19:52, 18 October 2016 by ThierryCarrez (talk | contribs) (Updated BoD+TC+UC agenda draft after discussing it with Alan)

Board of Directors - October 24, 2016 Meeting

The OpenStack Foundation Board of Directors will meet at 8:00am - 5:00pm Barcelona Time on Monday October 24, 2016. This will be a full day face to face meeting for the Directors. The Board meeting will be held at the CCIB Level 2 (Plata 1 in Spanish) Room 111.

To join the session

  1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=ted0a9cd0fba22a713a4536a1c5a4c557
  2. Enter your name and email address.
  3. Enter the session password: This session does not require a password.
  4. Click "Join Now".
  5. Follow the instructions that appear on your screen.
  6. Session number: 926 584 593

Draft Board Meeting Agenda

* Chair: Alan Clark, Vice Chair: Lew Tucker
* Alan and Lew will be managing the webex for this meeting (Julia is unavailable)
* Minutes: Mark Radcliffe
* Non official meeting discussion Channels:
** webex chat
** IRC: #openstack-board
** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Oct24-2016

(8:00) Call To Order, Open Session

No breakfast will be served
  1. Roll Call
  2. Approve minutes from 23 August, 2016 board meeting

(8:20) Committee Actions and Updates

  1. (8:20) UC committee
    1. UC Charter progress and current status
    2. Proposal to modify OpenStack Foundation By-laws
      a. Extend the number UC members from 3 to 5.
      b. Change the UC formation from appointment to an election process. Very similar to what we have for TC but having the AUC members voting instead of the ATC.
      1. Proposed ammendment to the bylaws requires approval by 2/3 of the Board so long as a quorum is present
  2. (8:40) New Member Committee - Rob, Anni
    Note: https://wiki.openstack.org/wiki/Governance/Foundation/PotentialMemberCriteria
    1. (8:40) 99Cloud (15 minutes)
    2. (9:00) China Mobile (15 minutes)
    3. (9:20) China Telecom (15 minutes)
    4. (9:40) break
    5. (10:00) City Networks (15 minutes)
    6. (10:20) Deutsche Telekom (15 minutes)
    7. (10:40) Inspur (15 minutes)
    8. (11:00) break
    9. (11:20) ZTE (15 minutes)
    10. (11:40) Break

(11:50) Executive Session - Executive Sessions are only open to Board Directors

  • Board Working Lunch
We invite the meeting observers to go downstairs to eat at one of the many hotel restaurants.
(13:30) Return from Executive Session to Open Session

(13:30) Board Business

(14:00) Close

Joint Board/TC/User Committee Meeting (DRAFT)

(14:30) Proposed Agenda

  • Introduction for new members [5min]
  • Presentation of the openstack-wide goals initiative [10min]
  • UC Update, proposed charter [30min]
  • 'Forum' programming [15min]
  • Upstream developer investment
    • Maintaining the base level of contribution, Retaining/Replacing core contributors [10min]
    • Facilitate the next wave of upstream developer [10min]
      • How do we make the resource investment by new companies successful ?
      • How to help set expectations for the best way to engage upstream ?
    • Working with other communities; currently, that cooperation is driven by individual efforts, do we need to put some more structure ? [15min]
    • Ensure participation of core upstream developers at PTGs and Summit events so that the ops/devs feedback loop is not broken, and teams can keep good productivity levels [15min]
  • Incubating New Concepts and Projects - Toby, Imad [30min]


Board related meetings at the Summit

  1. Monday October 24,
8:00 - 2:00pm, Board Meeting
2:30 - 5:00PM, Joint TC/UC/Board mtg
5:00 - 7:00pm, Designate area for BoD/TC/UC and Media Mingle @ Summit Welcome Booth Crawl CCIB Level 1 (Platna 0 in Spanish)
There will be a designated area for the BoD / TC / UC and Media to mingle with each other. The Media want some face time with leadership.
7:30-9:00pm Joint BoD / TC / UC / OS Staff Dinner (Alan will send directions)
  1. Tuesday October 25
1:00 - 2:00 pm
Gold and Platinum Member Lunch, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo
  1. Thursday October 27,
4:10 - 4:40pm, High 5 Board meeting, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo
4:40 - 6:00pm, Joint OPNFV & OpenStack Board meeting, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo