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Governance/Foundation/24Oct2016BoardMeeting

< Governance‎ | Foundation
Revision as of 19:52, 18 October 2016 by ThierryCarrez (talk | contribs) (Updated BoD+TC+UC agenda draft after discussing it with Alan)

Board of Directors - October 24, 2016 Meeting

The OpenStack Foundation Board of Directors will meet at 8:00am - 5:00pm Barcelona Time on Monday October 24, 2016. This will be a full day face to face meeting for the Directors. The Board meeting will be held at the CCIB Level 2 (Plata 1 in Spanish) Room 111.

To join the session


  1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=ted0a9cd0fba22a713a4536a1c5a4c557
  2. Enter your name and email address.
  3. Enter the session password: This session does not require a password.
  4. Click "Join Now".
  5. Follow the instructions that appear on your screen.
  6. Session number: 926 584 593

Draft Board Meeting Agenda

* Chair: Alan Clark, Vice Chair: Lew Tucker
* Alan and Lew will be managing the webex for this meeting (Julia is unavailable)
* Minutes: Mark Radcliffe
* Non official meeting discussion Channels:
** webex chat
** IRC: #openstack-board
** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Oct24-2016

(8:00) Call To Order, Open Session

No breakfast will be served
  1. Roll Call
  2. Approve minutes from 23 August, 2016 board meeting

(8:20) Committee Actions and Updates

  1. (8:20) UC committee
    1. UC Charter progress and current status
    2. Proposal to modify OpenStack Foundation By-laws
      a. Extend the number UC members from 3 to 5.
      b. Change the UC formation from appointment to an election process. Very similar to what we have for TC but having the AUC members voting instead of the ATC.
      https://docs.google.com/document/d/1QmLOeseAkjBWM_TXsUeKBErNaSHnuZp81II0T71ARfo
      1. Proposed ammendment to the bylaws requires approval by 2/3 of the Board so long as a quorum is present
  2. (8:40) New Member Committee - Rob, Anni
    Note: https://wiki.openstack.org/wiki/Governance/Foundation/PotentialMemberCriteria
    1. (8:40) 99Cloud (15 minutes)
    2. (9:00) China Mobile (15 minutes)
    3. (9:20) China Telecom (15 minutes)
    4. (9:40) break
    5. (10:00) City Networks (15 minutes)
    6. (10:20) Deutsche Telekom (15 minutes)
    7. (10:40) Inspur (15 minutes)
    8. (11:00) break
    9. (11:20) ZTE (15 minutes)
    10. (11:40) Break

(11:50) Executive Session - Executive Sessions are only open to Board Directors

  • Board Working Lunch
We invite the meeting observers to go downstairs to eat at one of the many hotel restaurants.
(13:30) Return from Executive Session to Open Session

(13:30) Board Business

(14:00) Close

Joint Board/TC/User Committee Meeting (DRAFT)

(14:30) Proposed Agenda

  • Introduction for new members [5min]
  • Presentation of the openstack-wide goals initiative [10min]
  • UC Update, proposed charter [30min]
  • 'Forum' programming [15min]
  • Upstream developer investment
    • Maintaining the base level of contribution, Retaining/Replacing core contributors [10min]
    • Facilitate the next wave of upstream developer [10min]
      • How do we make the resource investment by new companies successful ?
      • How to help set expectations for the best way to engage upstream ?
    • Working with other communities; currently, that cooperation is driven by individual efforts, do we need to put some more structure ? [15min]
    • Ensure participation of core upstream developers at PTGs and Summit events so that the ops/devs feedback loop is not broken, and teams can keep good productivity levels [15min]
  • Incubating New Concepts and Projects - Toby, Imad [30min]


Reminders

Board related meetings at the Summit

  1. Monday October 24,
8:00 - 2:00pm, Board Meeting
2:30 - 5:00PM, Joint TC/UC/Board mtg
5:00 - 7:00pm, Designate area for BoD/TC/UC and Media Mingle @ Summit Welcome Booth Crawl CCIB Level 1 (Platna 0 in Spanish)
There will be a designated area for the BoD / TC / UC and Media to mingle with each other. The Media want some face time with leadership.
7:30-9:00pm Joint BoD / TC / UC / OS Staff Dinner (Alan will send directions)
  1. Tuesday October 25
1:00 - 2:00 pm
Gold and Platinum Member Lunch, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo
  1. Thursday October 27,
4:10 - 4:40pm, High 5 Board meeting, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo
4:40 - 6:00pm, Joint OPNFV & OpenStack Board meeting, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo