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Difference between revisions of "Governance/Foundation/24Oct2016BoardMeeting"

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== Board of Directors - October 24, 2016 Meeting ==
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The OpenStack  Foundation Board of Directors will meet at  8:00am - 5:00pm Barcelona Time on Monday October 24, 2016. This will be a full day face to face meeting for the Directors.  The Board meeting will be held at the CCIB Level 2 (Plata 1 in Spanish)  Room 111.
  
The Agenda will be created/posted in a few weeks. Overall schedule will be as follows:
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To join the session
 +
-------------------------------------------------------
 +
#  Go to https://openstack.webex.com/openstack/k2/j.php?MTID=ted0a9cd0fba22a713a4536a1c5a4c557
 +
# Enter your name and email address.
 +
# Enter the session password: This session does not require a password.
 +
# Click "Join Now".
 +
# Follow the instructions that appear on your screen.
 +
# Session number: 926 584 593
  
MONDAY, OCTOBER 24:
+
== Board Meeting Agenda ==
Meeting will be held at the convention center where the summit will take place, CCIB:  
+
:  * Chair: Alan Clark, Vice Chair: Lew Tucker
 +
:  * Alan and Lew will be managing the webex for this meeting (Julia is unavailable)
 +
:  * Minutes: Mark Radcliffe
 +
:  * Non official meeting discussion Channels:
 +
:  ** webex chat
 +
:  ** IRC: #openstack-board
 +
:  ** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Oct24-2016
 +
: ** network: OSBarcelona16
 +
: ** password: Ocata2016
 +
:
 +
'''(8:00) Call To Order, Open Session'''
 +
:  No breakfast will be served
 +
# Roll Call
 +
# Approve minutes from 23 August, 2016 board meeting
 +
'''(8:10) Executive Director Update'''
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'''(8:20) Committee Actions and Updates'''
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# '''(8:20) UC committee'''
 +
## UC Charter progress and current status
 +
## Proposal to modify OpenStack Foundation By-laws
 +
##:  a. Extend the number UC members from 3 to 5.
 +
##:  b. Change the UC formation from appointment to an election process. Very similar to what we have for TC but having the AUC members voting instead of the ATC.
 +
##: https://docs.google.com/document/d/1QmLOeseAkjBWM_TXsUeKBErNaSHnuZp81II0T71ARfo
 +
###: Proposed ammendment to the bylaws requires approval by 2/3 of the Board so long as a quorum is present
 +
# '''(8:40) New Member Committee - Rob, Anni'''
 +
#: Note: https://wiki.openstack.org/wiki/Governance/Foundation/PotentialMemberCriteria
 +
##  (8:40) 99Cloud (15 minutes)
 +
##  (9:00) China Mobile (15 minutes)
 +
##  (9:20) China Telecom (15 minutes)
 +
##  (9:40) '''break'''
 +
##  (10:00) City Networks (15 minutes) - Johan Christenson
 +
##  (10:20) Deutsche Telekom (15 minutes)
 +
##  (10:40) Inspur (15 minutes) - Kevin Huang
 +
##  (11:00) '''break'''
 +
##  (11:20) ZTE (15 minutes)- Luis Blanco
 +
##  (11:40) '''Break'''
  
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'''(11:50) Executive Session - Executive Sessions are only open to Board Directors'''
 +
* Board Working Lunch
 +
: We invite the meeting observers to go downstairs to eat at one of the many hotel restaurants.
 +
: (13:30) Return from Executive Session to Open Session
 +
:
 +
'''(13:30) Board Business'''
 +
#
 +
:
 +
'''(14:00) Close'''
  
'''Board Meeting'''
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== Joint Board/TC/User Committee Meeting ==
9am - CCIB Level 2 (Plata 1 in Spanish)  
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(14:30) ''' Agenda'''
# 9:00 - 12:00pm BoD mtg open session
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* Introduction for new members [5min]
# 12:00-1:30pm Lunch / closed door executive session
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* (14:40) Presentation of the openstack-wide goals initiative [10min]
# 1:30-2:00pm BoD Mtg open session
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*: https://etherpad.openstack.org/p/community-goals-summary
 +
* (14:50) UC Update, proposed charter [30min]
 +
*: http://governance.openstack.org/uc/reference/charter.html
 +
* (15:20) 'Forum' programming [15min]
 +
* (15:35) Upstream developer investment
 +
** (15:35) Maintaining the base level of contribution, Retaining/Replacing core contributors [10min]
 +
** (15:45) Facilitate the next wave of upstream developer [10min]
 +
*** How do we make the resource investment by new companies successful ?
 +
*** How to help set expectations for the best way to engage upstream ?
 +
** (15:55) Working with other communities; currently, that cooperation is driven by individual efforts, do we need to put some more structure ? [15min]
 +
** (16:10) Ensure participation of core upstream developers at PTGs and Summit events so that the ops/devs feedback loop is not broken, and teams can keep good productivity levels [15min]
 +
*:
 +
(17:00) Meeting Close
 +
:
 +
:
 +
=== Reminders ===
 +
Board related meetings at the Summit
 +
# Monday October 24,
 +
:: 8:00 - 2:00pm, Board Meeting
 +
:: 2:30 - 5:00PM, Joint TC/UC/Board mtg
 +
:: 5:00 - 7:00pm, Designate area for BoD/TC/UC and Media Mingle @ Summit Welcome Booth Crawl CCIB Level 1 (Platna 0 in Spanish)
 +
::: There will be a designated area for the BoD / TC / UC and Media to mingle with each other. The Media want some face time with leadership.
 +
:: 7:30-9:00pm Joint BoD / TC / UC / OS Staff Dinner (Alan will send directions)
  
'''Joint TC/ BoD/UC mtg'''
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# Tuesday October 25
2:30-5:00pm CCIB Level 2 (Plata 1 in Spanish)  
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:: 1:00 - 2:00 pm
# UC Update
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:: Gold and Platinum Member Lunch, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo
## Charter
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# Thursday October 27,
 
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:: 4:10 - 4:40pm, High 5 Board meeting, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo
 
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:: 4:40 - 6:00pm, Joint OPNFV & OpenStack Board meeting, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo
'''Summit Welcome Booth Crawl Happy Hour'''
 
5:00-7:00pm, CCIB Level 1 (Plata 0 in Spanish)-
 
#: There will be a designated area for the BoD / TC / UC and Media to mingle with each other. The Media want some face time with leadership.
 
 
 
'''7:30-9:00pm Joint BoD / TC / UC / OS Staff Dinner'''
 
#: Nearby Walkable Restaurant
 

Latest revision as of 13:09, 24 October 2016

Board of Directors - October 24, 2016 Meeting

The OpenStack Foundation Board of Directors will meet at 8:00am - 5:00pm Barcelona Time on Monday October 24, 2016. This will be a full day face to face meeting for the Directors. The Board meeting will be held at the CCIB Level 2 (Plata 1 in Spanish) Room 111.

To join the session


  1. Go to https://openstack.webex.com/openstack/k2/j.php?MTID=ted0a9cd0fba22a713a4536a1c5a4c557
  2. Enter your name and email address.
  3. Enter the session password: This session does not require a password.
  4. Click "Join Now".
  5. Follow the instructions that appear on your screen.
  6. Session number: 926 584 593

Board Meeting Agenda

* Chair: Alan Clark, Vice Chair: Lew Tucker
* Alan and Lew will be managing the webex for this meeting (Julia is unavailable)
* Minutes: Mark Radcliffe
* Non official meeting discussion Channels:
** webex chat
** IRC: #openstack-board
** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Oct24-2016
** network: OSBarcelona16
** password: Ocata2016

(8:00) Call To Order, Open Session

No breakfast will be served
  1. Roll Call
  2. Approve minutes from 23 August, 2016 board meeting

(8:10) Executive Director Update (8:20) Committee Actions and Updates

  1. (8:20) UC committee
    1. UC Charter progress and current status
    2. Proposal to modify OpenStack Foundation By-laws
      a. Extend the number UC members from 3 to 5.
      b. Change the UC formation from appointment to an election process. Very similar to what we have for TC but having the AUC members voting instead of the ATC.
      https://docs.google.com/document/d/1QmLOeseAkjBWM_TXsUeKBErNaSHnuZp81II0T71ARfo
      1. Proposed ammendment to the bylaws requires approval by 2/3 of the Board so long as a quorum is present
  2. (8:40) New Member Committee - Rob, Anni
    Note: https://wiki.openstack.org/wiki/Governance/Foundation/PotentialMemberCriteria
    1. (8:40) 99Cloud (15 minutes)
    2. (9:00) China Mobile (15 minutes)
    3. (9:20) China Telecom (15 minutes)
    4. (9:40) break
    5. (10:00) City Networks (15 minutes) - Johan Christenson
    6. (10:20) Deutsche Telekom (15 minutes)
    7. (10:40) Inspur (15 minutes) - Kevin Huang
    8. (11:00) break
    9. (11:20) ZTE (15 minutes)- Luis Blanco
    10. (11:40) Break

(11:50) Executive Session - Executive Sessions are only open to Board Directors

  • Board Working Lunch
We invite the meeting observers to go downstairs to eat at one of the many hotel restaurants.
(13:30) Return from Executive Session to Open Session

(13:30) Board Business

(14:00) Close

Joint Board/TC/User Committee Meeting

(14:30) Agenda

  • Introduction for new members [5min]
  • (14:40) Presentation of the openstack-wide goals initiative [10min]
    https://etherpad.openstack.org/p/community-goals-summary
  • (14:50) UC Update, proposed charter [30min]
    http://governance.openstack.org/uc/reference/charter.html
  • (15:20) 'Forum' programming [15min]
  • (15:35) Upstream developer investment
    • (15:35) Maintaining the base level of contribution, Retaining/Replacing core contributors [10min]
    • (15:45) Facilitate the next wave of upstream developer [10min]
      • How do we make the resource investment by new companies successful ?
      • How to help set expectations for the best way to engage upstream ?
    • (15:55) Working with other communities; currently, that cooperation is driven by individual efforts, do we need to put some more structure ? [15min]
    • (16:10) Ensure participation of core upstream developers at PTGs and Summit events so that the ops/devs feedback loop is not broken, and teams can keep good productivity levels [15min]

(17:00) Meeting Close

Reminders

Board related meetings at the Summit

  1. Monday October 24,
8:00 - 2:00pm, Board Meeting
2:30 - 5:00PM, Joint TC/UC/Board mtg
5:00 - 7:00pm, Designate area for BoD/TC/UC and Media Mingle @ Summit Welcome Booth Crawl CCIB Level 1 (Platna 0 in Spanish)
There will be a designated area for the BoD / TC / UC and Media to mingle with each other. The Media want some face time with leadership.
7:30-9:00pm Joint BoD / TC / UC / OS Staff Dinner (Alan will send directions)
  1. Tuesday October 25
1:00 - 2:00 pm
Gold and Platinum Member Lunch, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo
  1. Thursday October 27,
4:10 - 4:40pm, High 5 Board meeting, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo
4:40 - 6:00pm, Joint OPNFV & OpenStack Board meeting, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo