Governance/Foundation/24Jan2017BoardMeeting

Board of Directors - January 24, 2017 Meeting

The OpenStack Foundation Board of Directors will meet at 1:00pm - 3:00pm Pacific Standard Time (San Francisco, GMT-08:00) on January 26, 2016. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:

1. Go to
2. Enter your name and email address (or registration ID).
3. Enter the session password: This session does not require a password.
4. Click "Join Now".
5. Follow the instructions that appear on your screen.

Board Meeting Agenda (DRAFT)

* Chair: Alan Clark, Vice Chair: Lew Tucker

* Minutes: Mark Radcliffe

* Julia Dechance will monitor and manage the webex connection

* Non official meeting discussion Channels:

** webex chat

** IRC: #openstack-board

** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan24-2017

(13:00) Call To Order, Open Session

1. Roll Call
2. Approve minutes from December 6, 2016 board meeting

The 2017 Board

1. (13:10) Welcome to the new board members.

2017 OpenStack Board Member Directors
Platinum Member Directors	Gold Member Directors	Individual Member Directors
Alan Clark	Anni Lai
Eileen Evans	Boris Renski
Imad Sousou	Christopher Price
Mark Baker	Joseph Wang
Mark McLouglin	Junwei Liu
Toby Ford	Kenji Kaneshige
Todd Moore	Lew Tucker
Van Lindberg	Robert Esker

1. (13:20) Policy Reminders:
   1. Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
   2. Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
   3. Transparency policy (http://www.openstack.org/legal/transparency-policy/)

      No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary

   4. Board Communication Channels
      1. WebEx for the board meeting calls (thank you to Lew)

         Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features.

         Call in information will be sent to the Foundation mailing list and the Gold member mailing list

      2. Foundation mailing list

         As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".

         Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.

      3. Board mailing lists (Jonathan will add the board members to these lists)
         1. Foundation-board@lists.openstack.org,

            The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions

         2. Foundation-board-confidential@lists.openstack.org

            Foundation-board-confidential mailing list for use with Board confidential information and documents

      4. IRC: #openstack-board
      5. Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year> example:

         https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan24-2017

      6. Wiki: https://wiki.openstack.org/wiki/Governance/Foundation

         Board meeting agendas will be posted on this site prior to the meeting

         A call for agenda items will be made at least 1 week prior to the meeting

      7. Board Packet

         A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki

2. Board Committees: Member Updates

   To facilitate work efforts and due to the large size of the board(24 members) most work is done through committees and Work Groups. Please review the list and you can add yourself to those that are of interest.

   Link: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan24-2017

3. (13:40) 2017 Board meeting schedule (as previously proposed)

Proposed 2017 Board Meeting Schedule
Board Meetings	Gold Member Calls	Board Member Geo Diversity
January 24, 1:00pm-3:00pm Pacific Conference Call	January 23, 1-2pm pacific - conf call	[Timezone Map]
March F2F meeting with the TC, Date/Location TBD	March - Date/Time TBD	China 2 EU 4 India 1 Japan 1 Taiwan 1 US East 1 US Mountain West 1 US Pacific 8 US Southwest 4
April 11, 7-9am pacific - conf call	April 10, 1-2pm pacific - conf call
May 12, All day F2F at Boston Summit	May 1X, at Boston Summit
June 20, 1-3pm pacific - conf call	June 19, 1-2pm pacific - conf call
August 22, 7-9am pacific - conf call	August 21, 1-2pm pacific - conf call
September XX, All day F2F, location TDB	September TBD
October 10, 1-3pm pacific - conf call	October 9, 1-2pm pacific - conf call
November 9, All day F2F at Sydney Summit	November X at Sydney Summit
December 5, 7-9am pacific - conf call	December 4, 1-2pm pacific - conf call

(13:50) Committee Actions and Updates

1. (13:50)Compensation Committee
   1. 2016 Committee Report
2. (14:00)Interop WG - Egle,
   1. Update for this board meeting
   2. Ask to confirm new guideline, 2017.01

      Link: TBD

(15:00) Meeting Close

Please Note

1. Opportunity to meet adjacent community leaders at LF Open Source Leadership Summit

   1. Attending: Alan, Anni,Kenji,Rob

   2. Who should we meet with?

      OPNFV notes of record of the informal joint board member meetings: https://wiki.opnfv.org/display/COM/Joint+OPNFV-OpenStack+Board+discussions