Governance/Foundation/24Jan2017BoardMeeting

Board of Directors - January 24, 2017 Meeting

The OpenStack Foundation Board of Directors will meet at 1:00pm - 3:00pm Pacific Standard Time (San Francisco, GMT-08:00) on January 26, 2016. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:

1. Go to
2. Enter your name and email address (or registration ID).
3. Enter the session password: This session does not require a password.
4. Click "Join Now".
5. Follow the instructions that appear on your screen.

Board Meeting Agenda (DRAFT)

* Chair: Alan Clark, Vice Chair: Lew Tucker

* Minutes: Mark Radcliffe

* Julia Dechance will monitor and manage the webex connection

* Non official meeting discussion Channels:

** webex chat

** IRC: #openstack-board

** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan24-2017

(13:00) Call To Order, Open Session

1. Roll Call
2. Approve minutes from December 6, 2016 board meeting

The 2017 Board

1. (13:10) Welcome to the new board members.
2. 2017 board members
   • Platinum Member Directors

     • Alan Clark

       Eileen Evans

       Imad Sousou

       Mark Baker

       Mark McLouglin

       Toby Ford

       Todd Moore

       Van Lindberg

   • Gold Member Directors

     • Anni Lai

       Boris Renski

       Christopher Price

       Joseph Wang

       Junwei Liu

       Kenji Kaneshige

       Lew Tucker

       Robert Esker

   • Individual Member Directors
3. (13:20) Policy Reminders:
   1. Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
   2. Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
   3. Transparency policy (http://www.openstack.org/legal/transparency-policy/)

      No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary

   4. Board Communication Channels
      1. WebEx for the board meeting calls (thank you to Lew)

         Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features.

         Call in information will be sent to the Foundation mailing list and the Gold member mailing list

      2. Foundation mailing list

         As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".

         Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.

      3. Board mailing lists (Jonathan will add the board members to these lists)
         1. Foundation-board@lists.openstack.org,

            The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions

         2. Foundation-board-confidential@lists.openstack.org

            Foundation-board-confidential mailing list for use with Board confidential information and documents

      4. IRC: #openstack-board
      5. Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year> example:

         https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan24-2017

      6. Wiki: https://wiki.openstack.org/wiki/Governance/Foundation

         Board meeting agendas will be posted on this site prior to the meeting

         A call for agenda items will be made at least 1 week prior to the meeting

      7. Board Packet

         A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki

4. Board Committees: Member Updates

   To facilitate work efforts and due to the large size of the board(24 members) most work is done through committees and Work Groups. Please review the list and you can add yourself to those that are of interest.

   Link: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan24-2017

5. (13:40) 2017 Board meeting schedule (as previously proposed)
   • • January 24, 1:00pm-3:00pm Pacific Conference Call
     • March F2F meeting with the TC, Date/Location TBD
     • April 11, 7-9am pacific - conf call
     • May 12, All day F2F at Boston Summit
     • June 20, 1-3pm pacific - conf call
     • August 22, 7-9am pacific - conf call
     • September XX, All day F2F, location TDB
     • October 10, 1-3pm pacific - conf call
     • November 9, All day F2F at Sydney Summit
     • December 5, 7-9am pacific - conf call
   • Which would put the Gold member calls on:
     • January 23, 1=-2pm pacific - conf call
     • March - Date/Time TBD
     • April 10, 1-2pm pacific - conf call
     • May 1X, at Boston Summit
     • June 19, 1-2pm pacific - conf call
     • August 21, 1-2pm pacific - conf call
     • September TBD
     • October 9, 1-2pm pacific - conf call
     • November X at Sydney Summit
     • December 4, 1-2pm pacific - conf call

COMMENTED OUT UNTIL CORRECT TEXT IS INSERTED -->

(13:50) Committee Actions and Updates

1. (13:50)Compensation Committee
   1. 2016 Committee Report
2. (14:00)Interop WG - Egle,
   1. Update for this board meeting
   2. Ask to confirm new guideline, 2017.01

      Link: TBD

(15:00) Meeting Close

Please Note

1. Opportunity to meet adjacent community leaders at LF Open Source Leadership Summit

   1. Attending: Alan, Anni,Kenji,Rob

   2. Who should we meet with?

      OPNFV notes of record of the informal joint board member meetings: https://wiki.opnfv.org/display/COM/Joint+OPNFV-OpenStack+Board+discussions