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Difference between revisions of "Governance/Foundation/24Apr2016BoardMinutes"

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Foundation Secretary Board Meeting Summary
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<div style="text-align:center;">MINUTES OF A MEETING OF</div>
  
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Last week before the OpenStack Summit Austin, the Board of Directors convened to discuss a variety of topics, as well as participate in a joint meeting with the Technical Committee and User Committee.
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<div style="text-align:center;">THE BOARD OF DIRECTORS OF</div>
  
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First, we kicked off the meeting with an update on the Summit metrics (more than 7,500 registered from 60+ countries), the launch of the Certified OpenStack Administrator exam (http://www.openstack.org/coa) and the Foundation P&L, which is tracking well for the year.
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<div style="text-align:center;">OPENSTACK FOUNDATION</div>
  
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Next the Board heard an update from the User Experience working group, who conducted usability studies last week. This was followed by an update from the DefCore committee, who are preparing their next slate of capabilities for review in the August board meeting and working with the Tempest team and community to define new tests.
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<div style="text-align:center;">April 24, 20169:15 am</div>
  
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Finally, EasyStack and UnitedStack, two startup companies based in China, presented their applications to become Gold Members of the Foundation. The Board approved both companies, excited about expanding our reach in the China market.
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The following are the minutes of a meeting of the Board of Directors (the “Board”) of OpenStack Foundation, a Delaware corporation (the “Foundation”) at the JW Marriott Resort Austin 510 2<sup>nd</sup> Street, Austin, TX 96146 at the above time at pursuant to notice duly given to all directors. The following directors were present for all or part of the meeting:
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* Alan Clark
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* Allison Randal
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* Anni Lai
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* Egle Sigler
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* Eileen Evans (by telephone)
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* Imad Sousou (by telephone)
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* Kavit Munshi
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* Kenji Kaneshige
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* Lew Tucker
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* Manju Ramanathpura
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* Mark Baker
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* Mark McLoughlin
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* Raj Patel
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* Rob Esker
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* Roland Chan
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* Monty Taylor
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* Rob Esker
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* Russell Bryant
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* Tim Bell
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* Toby Ford
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* Todd Moore
  
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We then kicked off the joint meeting with the TC and UC which covered a lot of strategic topics, including contribution trends, infrastructure & testing management, evolving the Design Summit format and how OpenStack can provide a single platform for VMs, bare metal and containers. The product working group also talked about a new potential process for tracking user stories throughout the development process.
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Also present for some or all of the meeting was Jonathan Bryce, Heidi Bratz and Lauren Sell of the OpenStack Foundation, Mark Radcliffe of DLA Piper and certain members of the community. Mr. Clark called the meeting to order and provided an overview of the agenda. He also served as Chairman. Mr. Radcliffe served as Secretary of the meeting and recorded the minutes.
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<u>New Board Members</u>.
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Mr. Clark noted that Mr. Hallett has resigned as a director representing the Gold Members. Symantec has appointed Mr. Patel as a Gold Member director. He welcomed Mr. Patel as a new Gold Member director from Symantec in its role as Gold Member Selector. He thanked Mr. Hallett for his service.
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<u>Approval of Board Minutes</u>.
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Mr. Clark presented the minutes from the March 29, 2016 Board meeting. After a discussion, upon a motion duly made and seconded the following resolution was unanimously approved by the Board:
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RESOLVED, that minutes of the Board meeting on March 29, 2016 attached as Exhibit A is approved.
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<u>Report on OpenStack Foundation.</u>
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Mr. Bryce provided a report on the number of attendees of at the Summit and the current performance against budget. A board discussion followed.
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<u>Report of the UX Project Group.</u>
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Mr. Kruithof and Ms. Lim reported on OpenStack UX project. A board discussion followed.
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<u>Report of the DefCore Committee.</u>
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Ms. Sigler provided a report on the work of the DefCore Committee. A Board discussion followed.
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<u>Approval of Amendments from DefCore Guidelines.</u>
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Ms. Sigler provided a report on the certain proposed amendments to the 2016.01 guidelines from the DefCore Committee. A Board discussion followed. Upon motion duly made and seconded, the Board unanimously adopted the following resolution:
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<div style="margin-left:0in;margin-right:0in;">RESOLVED, that the Board approves the amendments to the 2016.01 guidelines but without changing the version number. The amendments are set forth in Exhibit B.</div>
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<u>Prospective Gold Member Presentations</u>
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UnitedStack (“UnitedStack”) provided a presentation on its application for Gold Member. EasyStack, Inc. (“EasyStack”) then provided a presentation on its application for Gold Member.
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<u>Executive Session.</u>
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<u>The Board went into executive session. The members discussed UnitedStack and EasyStack as potential Gold Members based on the criteria adopted by the Board. The Board terminated the executive session. </u>
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<u>Summit Format.</u>
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Mr. Bryce and Ms. Sell provided an overview of the current summit format and proposed changes. A Board discussion followed.
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<u>Appointment of UnitedStack as a Gold Member</u>.
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The Board discussed the qualifications of UnitedStack as a potential Gold Member. After a discussion, upon motion duly made and seconded, the Board adopted the following resolution:
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WHEREAS, it is in the best interest of the Foundation to admit UnitedStack as a Gold Member; and
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WHEREAS, upon execution of the Gold Member Agreement, admit UnitedStack should be admitted as a Gold Member.
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NOW, THEREFORE, BE IT RESOLVED, that admit UnitedStack is admitted as a Gold Member upon the execution of the Gold Member Agreement.
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<u>Appointment of EasyStack as a Gold Member</u>.
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The Board discussed the qualifications of EasyStack as a potential Gold Member. After a discussion, upon motion duly made and seconded, the Board adopted the following resolution:
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WHEREAS, it is in the best interest of the Foundation to admit EasyStack as a Gold Member; and
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WHEREAS, upon execution of the Gold Member Agreement, admit EasyStack should be admitted as a Gold Member.
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NOW, THEREFORE, BE IT RESOLVED, that admit EasyStack is admitted as a Gold Member upon the execution of the Gold Member Agreement.
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<u>Discussion of Other Matters</u>
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There being no further business before the Board and upon motion duly made and seconded, the meeting was then adjourned at 3:02 pm PST.
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{| style="border-spacing:0;width:6.5in;"
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|- style="background-color:#ffffff;border:none;padding-top:0in;padding-bottom:0in;padding-left:0.0799in;padding-right:0.0799in;"
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||
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|| Respectfully submitted,
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Mark Radcliffe
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Secretary of the Meeting
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|- style="background-color:#ffffff;border:none;padding-top:0in;padding-bottom:0in;padding-left:0.0799in;padding-right:0.0799in;"
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|| APPROVED:
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Alan Clark
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Chairman of the Meeting
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|-
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|}
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<div style="text-align:center;"><u>Exhibit A</u></div>
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<div style="text-align:center;"><u>March 29, 2016 Minutes </u></div>
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https://wiki.openstack.org/wiki/Governance/Foundation/29Mar2016BoardMinutes
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<div style="text-align:center;"><u>Exhibit B</u></div>
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<div style="text-align:center;"><u>2016.01 Guidelines </u></div>

Latest revision as of 18:59, 8 August 2016

MINUTES OF A MEETING OF
THE BOARD OF DIRECTORS OF
OPENSTACK FOUNDATION
April 24, 20169:15 am

The following are the minutes of a meeting of the Board of Directors (the “Board”) of OpenStack Foundation, a Delaware corporation (the “Foundation”) at the JW Marriott Resort Austin 510 2nd Street, Austin, TX 96146 at the above time at pursuant to notice duly given to all directors. The following directors were present for all or part of the meeting:

  • Alan Clark
  • Allison Randal
  • Anni Lai
  • Egle Sigler
  • Eileen Evans (by telephone)
  • Imad Sousou (by telephone)
  • Kavit Munshi
  • Kenji Kaneshige
  • Lew Tucker
  • Manju Ramanathpura
  • Mark Baker
  • Mark McLoughlin
  • Raj Patel
  • Rob Esker
  • Roland Chan
  • Monty Taylor
  • Rob Esker
  • Russell Bryant
  • Tim Bell
  • Toby Ford
  • Todd Moore


Also present for some or all of the meeting was Jonathan Bryce, Heidi Bratz and Lauren Sell of the OpenStack Foundation, Mark Radcliffe of DLA Piper and certain members of the community. Mr. Clark called the meeting to order and provided an overview of the agenda. He also served as Chairman. Mr. Radcliffe served as Secretary of the meeting and recorded the minutes.

New Board Members.

Mr. Clark noted that Mr. Hallett has resigned as a director representing the Gold Members. Symantec has appointed Mr. Patel as a Gold Member director. He welcomed Mr. Patel as a new Gold Member director from Symantec in its role as Gold Member Selector. He thanked Mr. Hallett for his service.

Approval of Board Minutes.

Mr. Clark presented the minutes from the March 29, 2016 Board meeting. After a discussion, upon a motion duly made and seconded the following resolution was unanimously approved by the Board:

RESOLVED, that minutes of the Board meeting on March 29, 2016 attached as Exhibit A is approved.

Report on OpenStack Foundation.

Mr. Bryce provided a report on the number of attendees of at the Summit and the current performance against budget. A board discussion followed.

Report of the UX Project Group.

Mr. Kruithof and Ms. Lim reported on OpenStack UX project. A board discussion followed.

Report of the DefCore Committee.

Ms. Sigler provided a report on the work of the DefCore Committee. A Board discussion followed.

Approval of Amendments from DefCore Guidelines.

Ms. Sigler provided a report on the certain proposed amendments to the 2016.01 guidelines from the DefCore Committee. A Board discussion followed. Upon motion duly made and seconded, the Board unanimously adopted the following resolution:

RESOLVED, that the Board approves the amendments to the 2016.01 guidelines but without changing the version number. The amendments are set forth in Exhibit B.

Prospective Gold Member Presentations

UnitedStack (“UnitedStack”) provided a presentation on its application for Gold Member. EasyStack, Inc. (“EasyStack”) then provided a presentation on its application for Gold Member.

Executive Session.

The Board went into executive session. The members discussed UnitedStack and EasyStack as potential Gold Members based on the criteria adopted by the Board. The Board terminated the executive session.

Summit Format.

Mr. Bryce and Ms. Sell provided an overview of the current summit format and proposed changes. A Board discussion followed.

Appointment of UnitedStack as a Gold Member.

The Board discussed the qualifications of UnitedStack as a potential Gold Member. After a discussion, upon motion duly made and seconded, the Board adopted the following resolution:

WHEREAS, it is in the best interest of the Foundation to admit UnitedStack as a Gold Member; and

WHEREAS, upon execution of the Gold Member Agreement, admit UnitedStack should be admitted as a Gold Member.

NOW, THEREFORE, BE IT RESOLVED, that admit UnitedStack is admitted as a Gold Member upon the execution of the Gold Member Agreement.

Appointment of EasyStack as a Gold Member.

The Board discussed the qualifications of EasyStack as a potential Gold Member. After a discussion, upon motion duly made and seconded, the Board adopted the following resolution:

WHEREAS, it is in the best interest of the Foundation to admit EasyStack as a Gold Member; and

WHEREAS, upon execution of the Gold Member Agreement, admit EasyStack should be admitted as a Gold Member.

NOW, THEREFORE, BE IT RESOLVED, that admit EasyStack is admitted as a Gold Member upon the execution of the Gold Member Agreement.

Discussion of Other Matters

There being no further business before the Board and upon motion duly made and seconded, the meeting was then adjourned at 3:02 pm PST.


Respectfully submitted,


Mark Radcliffe

Secretary of the Meeting

APPROVED:


Alan Clark

Chairman of the Meeting








Exhibit A
March 29, 2016 Minutes

https://wiki.openstack.org/wiki/Governance/Foundation/29Mar2016BoardMinutes

Exhibit B
2016.01 Guidelines
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