Difference between revisions of "Governance/Foundation/20May2018BoardMinutes"

Latest revision as of 00:28, 12 December 2018

MINUTES OF A MEETING OF

THE BOARD OF DIRECTORS OF

OPENSTACK FOUNDATION

May 20, 20189:03 am PST

The following are the minutes of a meeting of the Board of Directors (the Board) of OpenStack Foundation, a Delaware corporation (the Foundation) at the Vancouver Canada Convention Centre - West Building at the above time pursuant to notice duly given to all directors. The Board was joined by the members of the User Committee and Technical Committee. The following directors were present by phone for all or part of the meeting:

Alan Clark

Allison Randal

Anni Lai

Arkady Kanevsky

Brian Stein

ChangBo Guo

Chris Price

Egle Sigler

Gnanavelkandan Kathirvel

Imad Sousou

Johan Christensen

Kenji Kaneshige

Kurt Garloff

Lew Tucker

Mark McLoughlin

Monty Taylor

Prakash Ramchandran

Rob Esker

Russell Bryant

Ruan He

Shane Wang

Steven Dake

Tim Bell

Also present for some or all of the meeting was Mark Collier, Heidi Bratz, Claire Massey, Thierry Carrez and Lauren Sell of the Foundation and certain members of the community. Mr. Clark called the meeting to order and provided an overview of the agenda. He also served as Chairman and asked Mr. Radcliffe to serve as Secretary of the meeting and record the minutes.

Approval of Change to the Technical Committee Member Policy

The Board discussed the proposed change in the Technical Committee Member Policy to clarify the definition of ATC (TC Member Policy). This amendment will require certain votes of the Board, Platinum Members, Gold Members and Individual Members as set forth in Section 9.2(d) of the Bylaws. After a vote, upon motion duly made and seconded, the Board unanimously adopted the following resolution:

WHEREAS, it is in the best interest of the Foundation to amend Technical Committee Member Policy;

NOW, THEREFORE, BE IT RESOLVED, that the management is authorized to prepare an amendment for TC Member Policy as part of the election this fall.

Presentation on Use of OpenStack Adoption

Mr. Collier and Ms. Sell provided a report on the adoption of the OpenStack software by companies in the industry. A Board discussion followed.

Presentation by Technical Committee on Contribution and Contributors

Doug Hellman provided a report on contribution and contributors. A Board discussion followed.

Presentation by User Committee

Melvin Hillsman provided a report on the current projects for the User Committee. A Board discussion followed.

Approval of Board Minutes.

Mr. Clark presented the minutes from the April 28, 2018. After a discussion, upon a motion duly made and seconded the following resolution was unanimously approved by the Board

RESOLVED, that minutes of the Board meeting on April 28, 2018 attached as Exhibit A is approved.

There being no further business before the Board and upon motion duly made and seconded, the meeting was then adjourned at 4:18 pm PST.

Respectfully submitted,

Mark Radcliffe

Secretary of the Meeting

APPROVED:

Alan Clark

Chairman of the Meeting

Exhibit A

April 28, 2018 Board Minutes

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-Lauren (OpenStack Leadership) has supplied a summary from the Joint Leadership Meeting (Board of Directors, OpenStack Technical Committee, OpenStack User Committee) that happened May 20th, just prior to the Vancouver Summit. We covered a lot of important topics and already have a few updates since the meeting, so I’d like to summarize the latest.
+<div style="text-align:center;">MINUTES OF A MEETING OF</div>
-'''Quick View of Decisios'''
+<div style="text-align:center;">THE BOARD OF DIRECTORS OF</div>
-•	There’s a typo in the bylaws that conflates ATCs and Individual Members. A proposed change will be put on the next Individual Board Director election ballot.
-•	For the Denver Summit, the week of April 29th 2019, we’re going to try co-locating the Summit and PTG rather than hosting separate events. The tentative plan is for the Summit and Forum to take place Monday-Wednesday and PTG to occur Thursday-Saturday.
-•	The Board is forming a working group to add more structure and better articulate the strategy around adding new projects under the Foundation and expects to meet in September to review plans.
-'''Full Summary'''
+<div style="text-align:center;">OPENSTACK FOUNDATION</div>
-First, we introduced new members across the Board, TC and UC. Ruan HE from Tencent is our newest board member, because Tencent recently became a Platinum Member of the Foundation. Newly elected members of the Technical Committee include Mohammed Naser, Graham Hayes and Zane Bitter. Finally, newly elected members of the User Committee include Amy Marrich and Leong Sun.
-Next we covered a quick piece of legal business to address fixing a typo in the section of the bylaws that describes who can vote for the TC (3.b.i of appendix 4 https://www.openstack.org/legal/technical-committee-member-policy/). It says “An Individual Member is an ATC who has had a contribution approved,” which is the inverse of the relationship between Individual Members and ATCs. It should say “An ATC is an Individual Member who has had a contribution approved.” The Board authorized the secretary (Jonathan Bryce) to put this correction up for approval alongside the upcoming elections for Individual Board Directors (because it’s a time when we get a significant amount of the electorate engaged in voting). If approved, we could officially make the change following the elections in January 2019.
+<div style="text-align:center;">May 20, 20189:03 am PST</div>
-Next Mark Collier and I provided an update on the Foundation strategy following the strategic planning work that happened across the Board, TC and UC in 2017. We specifically covered the the “4 steps to integration” introduced at the Sydney Summit (1-Defining joint use cases, 2-Collaborating across communities, 3-Building the required new technologies and 4-Testing end to end). In six months, the community has made significant progress through activities such as the OpenStack + Containers whitepaper[1] documenting several cross-project use cases, publishing the edge cloud computing whitepaper[2] documenting edge architectures, releasing the OpenStack provider for Kubernetes and getting OpenStack into the CNCF cross-cloud dashboard, organizing community leadership meetings at KubeCon, launching Kata Containers[3] 1.0 release, making Zuul an independent project, hosting OpenDev CI/CD and contributing to OpenLab and the cross-community OpenCI efforts. You can find more information on the Foundation website, openstack.org/foundation.
+The following are the minutes of a meeting of the Board of Directors (the Board) of OpenStack Foundation, a Delaware corporation (the Foundation) at the Vancouver Canada Convention Centre - West Building at the above time pursuant to notice duly given to all directors. The Board was joined by the members of the User Committee and Technical Committee. The following directors were present by phone for all or part of the meeting:
-At the Summit, we also planted the seeds for future efforts around lifecycle management and edge computing with Airship and StarlingX. If you are interested in following these new projects as they form up, you can subscribe to the public mailing lists[5][6] for these projects.
+<div style="margin-left:1in;margin-right:0in;">Alan Clark</div>
-Matt van Winkle and Melvin Hillsman gave an update from the User Committee[7] about their goals and current activities. Highlights include changes to the Active User Contributor (AUC) criteria to recognize a broader set of contributors, engaging more closely with the Ambassadors and User Group Leaders and helping kick start the extended maintenance effort for OpenStack releases. Melvin Hillsman also provided an update about OpenLab[8], a cross-community testing effort that has already improved gophercloud, Kubernetes and BOSH/Cloud Foundry support for OpenStack. He is seeking contributors and use cases for testing.
+<div style="margin-left:1in;margin-right:0in;">Allison Randal</div>
-In 2016 and 2017, we introduced a new model for developer and user collaboration at events, which bifurcated the pre-existing Design Summit model into the Forum (co-located at each Summit) and the Project Teams Gathering (a new event hosed between each Summit). We’ve successfully hosted three Project Teams Gatherings and have received positive feedback from event attendees, but we’ve also received a lot of feedback from contributors and member companies who are unable to travel to or sponsor four events each year. We reviewed community survey data and discussed options in the meeting, and the joint leadership meeting attendees voted to try co-locating the Summit, Forum and PTG starting at the Denver Summit, the week of April 29th, 2019. In the meantime, the next Project Teams Gathering and co-located Ops Meetup will take place the week of September 10th, 2018, and the Berlin Summit will take place November 13-15th.
+<div style="margin-left:1in;margin-right:0in;">Anni Lai</div>
-Finally, we wrapped up the meeting by brainstorming potential future changes to the OpenStack Foundation mission statement (which is separate from the OpenStack project mission statement) that more broadly encompass the new open infrastructure and integration strategy. For next steps, the Board is forming a working group to add more structure and better articulate the strategy around adding new projects under the Foundation and expects to meet in August or September to review plans.
+<div style="margin-left:1in;margin-right:0in;">Arkady Kanevsky</div>
+<div style="margin-left:1in;margin-right:0in;">Brian Stein </div>
+<div style="margin-left:1in;margin-right:0in;">ChangBo Guo </div>
-[1] https://www.openstack.org/containers/whitepaper
+<div style="margin-left:1in;margin-right:0in;">Chris Price </div>
-[2] https://www.openstack.org/assets/edge/OpenStack-EdgeWhitepaper-v3-online.pdf
-[3] https://www.katacontainers.io
+<div style="margin-left:1in;margin-right:0in;">Egle Sigler</div>
-[4] https://www.zuul-ci.org
-[5] http://lists.airshipit.org/cgi-bin/mailman/listinfo
+<div style="margin-left:1in;margin-right:0in;">Gnanavelkandan Kathirvel </div>
-[6] http://lists.starlingx.io/cgi-bin/mailman/listinfo
-[7] https://docs.google.com/presentation/d/1-xQApxg3xY3jBagID3PO1MCJiFYPaAw8yHmFdtMj8Pc/edit#slide=id.g3918ddfd12_1_28
+<div style="margin-left:1in;margin-right:0in;">Imad Sousou</div>
-[8] https://docs.google.com/presentation/d/12y6iTTvff4fzHiN31KApoO8JayZOsJySZugtLBc6XnE/edit#slide=id.g38df4e06e9_0_51
+<div style="margin-left:1in;margin-right:0in;">Johan Christensen</div>
+<div style="margin-left:1in;margin-right:0in;">Kenji Kaneshige</div>
+<div style="margin-left:1in;margin-right:0in;">Kurt Garloff</div>
+<div style="margin-left:1in;margin-right:0in;">Lew Tucker</div>
+<div style="margin-left:1in;margin-right:0in;">Mark McLoughlin</div>
+<div style="margin-left:1in;margin-right:0in;">Monty Taylor</div>
+<div style="margin-left:1in;margin-right:0in;">Prakash Ramchandran </div>
+<div style="margin-left:1in;margin-right:0in;">Rob Esker </div>
+<div style="margin-left:1in;margin-right:0in;">Russell Bryant</div>
+<div style="margin-left:1in;margin-right:0in;">Ruan He</div>
+<div style="margin-left:1in;margin-right:0in;">Shane Wang</div>
+<div style="margin-left:1in;margin-right:0in;">Steven Dake</div>
+<div style="margin-left:1in;margin-right:0in;">Tim Bell</div>
+Also present for some or all of the meeting was Mark Collier, Heidi Bratz, Claire Massey, Thierry Carrez and Lauren Sell of the Foundation and certain members of the community. Mr. Clark called the meeting to order and provided an overview of the agenda. He also served as Chairman and asked Mr. Radcliffe to serve as Secretary of the meeting and record the minutes.
+<u>Approval of Change to the Technical Committee Member Policy</u>
+<u>The Board discussed the proposed change in the Technical Committee Member Policy to clarify the definition of ATC (TC Member Policy). This amendment will require certain votes of the Board, Platinum Members, Gold Members and Individual Members as set forth in Section 9.2(d) of the Bylaws. After a vote, upon motion duly made and seconded, the Board unanimously adopted the following resolution: </u>
+<u>WHEREAS, it is in the best interest of the Foundation to amend Technical Committee Member Policy;</u>
+<u>NOW, THEREFORE, BE IT RESOLVED, that the management is authorized to prepare an amendment for TC Member Policy as part of the election this fall.</u>
+<u>Presentation on Use of OpenStack Adoption</u>
+Mr. Collier and Ms. Sell provided a report on the adoption of the OpenStack software by companies in the industry. A Board discussion followed.
+<u>Presentation by Technical Committee on Contribution and Contributors</u>
+Doug Hellman provided a report on contribution and contributors. A Board discussion followed.
+<u>Presentation by User Committee</u>
+Melvin Hillsman provided a report on the current projects for the User Committee. A Board discussion followed.
+<u>Approval of Board Minutes.</u>
+<div style="margin-left:0in;margin-right:0in;">Mr. Clark presented the minutes from the April 28, 2018. After a discussion, upon a motion duly made and seconded the following resolution was unanimously approved by the Board</div>
+<div style="margin-left:0in;margin-right:0in;">RESOLVED, that minutes of the Board meeting on April 28, 2018 attached as <u>Exhibit A</u> is approved.</div>
+<div style="margin-left:0in;margin-right:0in;">There being no further business before the Board and upon motion duly made and seconded, the meeting was then adjourned at 4:18 pm PST.</div>
+<div style="margin-left:0in;margin-right:0in;"></div>
+{| style="border-spacing:0;width:6.5in;"
+|- style="background-color:#ffffff;border:none;padding-top:0in;padding-bottom:0in;padding-left:0.0799in;padding-right:0.0799in;"
+||
+||
+|| Respectfully submitted,
+Mark Radcliffe
+Secretary of the Meeting
+|- style="background-color:#ffffff;border:none;padding-top:0in;padding-bottom:0in;padding-left:0.0799in;padding-right:0.0799in;"
+|| APPROVED:
+Alan Clark
+Chairman of the Meeting
+||
+||
+|-
+|}
+<div style="text-align:center;"><u>Exhibit A</u></div>
+<div style="text-align:center;"><u>April 28, 2018 Board Minutes</u></div>
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