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Difference between revisions of "Governance/Foundation/10September2019BoardMeeting"

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#  Approve OSF to join OW2 as an "associate organization" member - Thierry
 
#  Approve OSF to join OW2 as an "associate organization" member - Thierry
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Additional agenda items to be added
 
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Additional agenda items to be added
 
 
# Confirm the Interop WG Guidelines 2019.06 that was approved via email by 28 June 2019
 
# Confirm the Interop WG Guidelines 2019.06 that was approved via email by 28 June 2019
 
Motion made by Ms. Sigler, seconded by Mr. Clark that the 2019.06 guidelines as presented at https://review.opendev.org/#/c/663154 be approved by the OpenStack Board.
 
Motion made by Ms. Sigler, seconded by Mr. Clark that the 2019.06 guidelines as presented at https://review.opendev.org/#/c/663154 be approved by the OpenStack Board.
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Yes: Allison Randal,  Anni Lai, Arkady.Kanevsky, Clemens Hardewig , Chris Price, Eric Guo , Johan Christenson, Joseph Wang, Mark McLoughlin,  Monty Taylor, Rob Esker, Ryan Van Wyk, Sean McGinnis, Shane Wang, Tim Bell, Vijoy Pandey  
 
Yes: Allison Randal,  Anni Lai, Arkady.Kanevsky, Clemens Hardewig , Chris Price, Eric Guo , Johan Christenson, Joseph Wang, Mark McLoughlin,  Monty Taylor, Rob Esker, Ryan Van Wyk, Sean McGinnis, Shane Wang, Tim Bell, Vijoy Pandey  
  
There were abstention nor "no" votes.
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As of 1 July 2019, 16 Directors voted 'yes' to approve, there were abstention nor "no" votes reported via email.
 
 
(1 July 2019): With 16 Directors voting ‘yes’ to approve, the motion carries.  To ensure that this vote gets recorded on the minutes I have placed this item on the agenda for the next board meeting to make the ‘note that this motion was approved 1 July 2019.
 
  
Thanks,
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As we did not get a response from all Directors, we need to approve the motion in today's board meeting. To ensure that this vote gets recorded on the minutes I have placed this item on the agenda for the next board meeting to make the ‘note that this motion was approved 1 July 2019.
AlanClark
 
 
 
.
 
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'''Bylaws update'''
 
# (11:30) Proposal to equip the board to discuss sensitive project confirmation materials within Executive Session
 
##: Alan has the action item from the March 5 board meeting to work with Legal and Executive Staff to develop a proposal for a motion to be made at the April 28, 2019 board meeting
 
##: As the OpenStack Foundation embraces new areas of strategic focus and as the associated Open Infrastructure projects mature, the OpenStack board desires to do its part in helping the projects thrive and grow.  A key step in project advancement is the project confirmation by the board.  Confirmation will enable the Foundation to apply additional Foundation resources towards that project.  In support of this process, the board at its last meeting, approved the OSF Project Confirmation Guidelines[1].  As the Guidelines point out, many factors go into the board’s decisions. To ensure that the board has the mechanisms needed to be as sensitive as possible to the needs and feelings for those invested in the projects, the board will further discuss a motion to amend the bylaws section 4.16 as follows: (changed text in italics).
 
## Note feedback from the community
 
-->
 
<!--
 
###:  "like the intent..", "concerned with the wording making it sound like it will be the norm that discussing the review and approval of these projects will be excluded from public and recorded meetings.", "..not sure what could be required for an executive session that is not covered by sensitive personnel information"
 
###: not sure what could be required for an executive session that
 
is not covered by "sensitive personnel information" that would require
 
this.
 
###: https://graham.hayes.ie/posts/new-open-infrastructure-projects/#by-laws-update
 
Personally, for me, this looks like we are not abiding by our own ethos
 
of the Four Opens - I do understand if there is personel issues with a
 
potential project, we would want to have it discussed behind closed
 
doors, but everything else should be in the open. If the project
 
that is about to be included has large enough personnel issues that
 
they could cause issues for its inclusion in the foundation, there
 
is a very high chance that they are going to fail some of the
 
confirmation guidelines, and that *is* something the community
 
should have visiblity into.
 
 
 
Even from an optics perspective - the board deciding to include or
 
not include a project behind closed doors is not something that
 
is representitive of the OpenStack community, and not something
 
I think the community should be supporting.
 
###: comfortable about this proposal because:
 
 
 
a) There is no default expectation of having an executive session before every confirmation vote - indeed, we've had two now with no executive session
 
 
 
b) Anyone who does request an executive session will have to justify to the board why the topic is so sensitive that it requires executive session
 
 
 
c) Confirming a project means the OSF making a long-term commitment to that project - I'd much rather there to be some mechanism for people to raise sensitive concerns, rather than risk projects being confirmed without those concerns ever getting raised
 
 
 
d) The confirmation vote will happen in public - if there is any controversy, I expect it would be apparent from the voting, and I expect board members would feel compelled to give some explanation for their voting rather than leave the community completely in the dark
 
 
 
-->
 
<!--
 
## Proposed addition to the Confirmation Guidelines (within the Process section) - Action: Allison to provide text changes
 
##: Add point: ''The discussion meeting will be an open meeting. The Board, the Foundation staff, or the pilot project may optionally request an executive session for part of the meeting, if some discussion topics have special sensitivity for legal or privacy reasons.''
 
##: Update point: The Board will review the project's application and vote whether to confirm it ''in the open meeting''.
 
## blaws 4.16 Open Meetings and Records.( Proposed changed text in italics).
 
##:  Except as necessary to protect attorney-client privilege, sensitive personnel information, discuss the candidacy of potential Gold Member and Platinum Members, and ''discuss the review and approval of Open Infrastructure Projects,'' the Board of Directors shall: (i) permit observation of its meetings by Members via remote teleconference or other electronic means, and (ii) publish the Board of Directors minutes and make available to any Member on request other information and records of the Foundation as required by Delaware Corporate Law'''.
 
:
 
-->
 

Revision as of 22:17, 28 August 2019

September 10, 2019 OpenStack Board of Directors Meetings

The OpenStack Foundation Board of Directors will meet at 1:00pm - 3:00pm Pacific time on September 10, 2019. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:

  1. Videoconference: https://zoom.us/j/9574980705
  2. International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:

  • +1 669 900 6833 US (San Jose) OR
  • +1 646 876 9923 US (New York)
  • Meeting ID: 957 498 0705

Board Meeting Agenda

Chair: Alan Clark
Minutes: Mark Radcliffe
Executive Director: Jonathan Bryce
Non official meeting discussion Channels:

(7:00) Call To Order, Open Session

  1. A big thank you to Anni Lai for her many contributions to the OpenStack board and community. Welcome to Fred Li as the new Platinum Director.
  2. Roll Call
Board Member Directors (Roll Call)
Y/N Platinum Member Directors Y/N Gold Member Directors Y/N Individual Member Directors
Alan Clark Arkady Kanevsky Allison Randal
Andy Cathrow Clemens Hardewig ChangBo Guo
Chris Price Johan Christenson Egle Sigler
Fred Li Joseph Wang Monty Taylor
Ryan Van Wyk JunWei Liu Prakash Ramchandran
Imad Sousou ( Melissa Evers-Hood - Amy) Ryan Beisner Shane Wang
Mark McLoughlin Robert Esker Sean McGinnis
Ruan HE Vijoy Pandey Tim Bell
OpenStack Staff/Executive Leadership
Y/N Team
Jonathan Bryce
Mark Collier
Thierry Carrez
Mark Radcliffe
  1. Approve the minutes from the April 28, 2019 board meeting
  1. Confirm the Interop WG Guidelines 2019.06 that was approved via email by 28 June 2019

Motion made by Ms. Sigler, seconded by Mr. Clark that the 2019.06 guidelines as presented at https://review.opendev.org/#/c/663154 be approved by the OpenStack Board.

Changes in more detail are available at: https://docs.google.com/document/d/1m3vgPj9pFCvmifVjUAuY9bPzsRfKY_qtNtesZSOABho/edit?usp=sharing Email response were as follows: Yes: Allison Randal, Anni Lai, Arkady.Kanevsky, Clemens Hardewig , Chris Price, Eric Guo , Johan Christenson, Joseph Wang, Mark McLoughlin, Monty Taylor, Rob Esker, Ryan Van Wyk, Sean McGinnis, Shane Wang, Tim Bell, Vijoy Pandey

As of 1 July 2019, 16 Directors voted 'yes' to approve, there were abstention nor "no" votes reported via email.

As we did not get a response from all Directors, we need to approve the motion in today's board meeting. To ensure that this vote gets recorded on the minutes I have placed this item on the agenda for the next board meeting to make the ‘note that this motion was approved 1 July 2019.’