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Until the official minutes are approved by the board of Directors they cannot be posted.  Jonathan Bryce, as the Foundation Secretary, posts an official summary.
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<div style="text-align:center;">MINUTES OF A MEETING OF</div>
  
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The Board of Directors met today on a phone conference. The agenda can be seen on the wiki: https://wiki.openstack.org/wiki/Governance/Foundation/6Dec2016BoardMeeting. The meeting started out by approving minutes from the previous two Board meetings. After that, I presented a 2017 budget proposal. The Board discussed the budget with requests for some additional information going forward on how various Foundation programs and initiatives are impacting the overall budget. After the discussion, the Board voted to approve the proposed 2017 budget.
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<div style="text-align:center;">THE BOARD OF DIRECTORS OF</div>
  
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Next, Edgar Magana presented the full set of changes proposed to update membership of the User Committee. This included a new User Committee charter as well as Bylaws amendments to support the new structure. After discussion and some questions, the Board voted to approve the structure and the Bylaws amendments. The new User Committee structure parallels the structure of the Technical Committee in most ways. The User Committee will be holding elections starting in 2017 to fill positions. Full details on the structure and the updates can be found in links on the agenda wiki page.
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<div style="text-align:center;">OPENSTACK FOUNDATION</div>
  
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Allison Randal led another discussion around strategic topics. The discussion started off by reviewing points that were collected after the previous Board meeting a few weeks ago and then turned to a framework of questions that participants can work on outside of the meeting. The goal is to use this framework to gather additional information that will focus and drive the work at an in-person meeting in early 2017.
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<div style="text-align:center;">October 28, 20168:12 am CEST</div>
  
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The final topic on the agenda was brought up by Shane Wang. Shane mentioned that there are other companies who are interested in becoming corporate members of the Foundation, but there are currently no available spaces. He brought up the idea of increasing the number of Gold Member companies allowed. The Board discussed this possibility as well as other options like increasing Platinum company spaces, creating a new tier of corporate membership or finding other programs to involve these new companies. Ultimately, the consensus was that the directors would like to see more options and have a better understanding of what might be achieved by the various paths. Anni Lai and Rob Esker took the action to development some potential ideas and bring them back for consideration.
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The following are the minutes of a meeting of the Board of Directors (the “Board”) of OpenStack Foundation, a Delaware corporation (the “Foundation”) at the above time at Centre de Convencions Internacional de Barcelona located in Barcelona, Spain pursuant to notice duly given to all directors at . The following directors were present by in person or by phone for all or part of the meeting:
  
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With that, the final Board meeting of 2016 closed.
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<div style="margin-left:1in;margin-right:0in;">Alan Clark</div>
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<div style="margin-left:1in;margin-right:0in;">Allison RandalAnni Lai</div>
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<div style="margin-left:1in;margin-right:0in;">Boris Renski (joined at 9:03 am)</div>
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<div style="margin-left:1in;margin-right:0in;">Edgar Magana</div>
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<div style="margin-left:1in;margin-right:0in;">Egle Sigler</div>
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<div style="margin-left:1in;margin-right:0in;">Imad Sousou (joined at 1:50 pm)</div>
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<div style="margin-left:1in;margin-right:0in;">Lew Tucker (joined at 8:43 am)</div>
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<div style="margin-left:1in;margin-right:0in;">Kavit MunshiKenji Kaneshige</div>
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<div style="margin-left:1in;margin-right:0in;">Lew Tucker (joined at 8:43 am)</div>
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<div style="margin-left:1in;margin-right:0in;">Manju Ramanathpura Mark BakerMark McLoughlin</div>
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<div style="margin-left:1in;margin-right:0in;">Monty Taylor (joined at 9:15 am)</div>
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<div style="margin-left:1in;margin-right:0in;">Raj Patel (joined at 9:50 am)</div>
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<div style="margin-left:1in;margin-right:0in;">Rob Esker</div>
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<div style="margin-left:1in;margin-right:0in;">Roland Chan</div>
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<div style="margin-left:1in;margin-right:0in;">Shane Wang </div>
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<div style="margin-left:1in;margin-right:0in;">Tobias Ford (left at 1:30 pm)</div>
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<div style="margin-left:1in;margin-right:0in;">Todd Moore</div>
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<div style="margin-left:1in;margin-right:0in;">Van Lindberg</div>
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Also present for some or all of the meeting was Mark Collier, Heidi Joy Tretheway, Thierry Carrez, Jeremy Stanley, Tom Fifield, Danny Carreno, Heidi Bretz, Scott Raschke and Lauren Sell of the OpenStack Foundation, Mark Radcliffe of DLA Piper and certain members of the community. Mr. Clark called the meeting to order and provided an overview of the agenda. He also served as Chairman. Mr. Radcliffe served as Secretary of the meeting and recorded the minutes. {{anchor|OLELINK1}} {{anchor|OLELINK2}}
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<u>Approval of Board Minutes</u>.
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Mr. Clark presented the minutes from the August 23, 2016 Board meeting. After a discussion, upon a motion duly made and seconded the following resolution was unanimously approved by the Board:
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RESOLVED, that minutes of the Board meeting on August 23, 2016 attached as Exhibit A is approved.
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<u>Report of the Executive Director</u>.
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Mr. Collier discussed an overview of the Summit and plans for 2017.
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<u>Report of the User Committee</u>.
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Mr. Magana discussed the proposal to amend the Bylaws to make the User Committee an elected committee. A Board discussion followed. The Board decided to defer consideration of the proposal in order
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<u>Report of the Membership Committee</u>.
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Mr. Esker provided an update on the activities of the Membership Committee.
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<u>Gold Member Presentation</u>
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99Cloud Inc. (“99Cloud”) provided a presentation on its application for Gold Member. The Board asked questions of 99Cloud.
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<u>Gold Member Presentation</u>
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ChinaMobile (“ChinaMobile”) provided a presentation on its application for Gold Member. The Board asked questions of ChinaMobile.
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<u>Gold Member Presentation</u>
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China Telecom (“China Telecom”) provided a presentation on its application for Gold Member. The Board asked questions of China Telecom.
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<u>Gold Member Presentation</u>
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City Network Hosting AB (“Citynetwork”) provided a presentation on its application for Gold Member. The Board asked questions of Citynetwork.
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<u>Gold Member Presentation</u>
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Deutsche Telecom (“Deutsche Telecom”) provided a presentation on its application for Gold Member. The Board asked questions of Deutsche Telecom.
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<u>Gold Member Presentation</u>
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Inspur (“Inspur”) provided a presentation on its application for Gold Member. The Board asked questions of Inspur.
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<u>Gold Member Presentation</u>
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ZTE (“ZTE”) provided a presentation on its application for Gold Member. The Board asked questions of ZTE.
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<u>Executive Session.</u>
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<u>The Board went into executive session. The members discussed 99Cloud, ChinaMobile, China Telecom, Deutsche Telecom, Citynetwork, Inspur and ZTE as a potential Gold Members based on the criteria adopted by the Board. The Board terminated the executive session. </u>
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<u>Appointment of 99Cloud as a Gold Member</u>.
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The Board discussed the qualifications of 99Cloud as a potential Gold Member. After a discussion, upon motion duly made and seconded, the Board unanimously adopted the following resolution:
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WHEREAS, it is in the best interest of the Foundation to appoint 99Cloud as a Gold Member; and
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WHEREAS, upon execution of the Gold Member Agreement, 99Cloud should be appointed as a Gold Member.
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NOW, THEREFORE, BE IT RESOLVED, that 99Cloud is appointed as a Gold Member upon the execution of the Gold Member Agreement.
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<u>Appointment of ChinaMobile as a Gold Member</u>.
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The Board discussed the qualifications of ChinaMobile as a potential Gold Member. After a discussion, upon motion duly made and seconded, the Board unanimously adopted the following resolution:
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WHEREAS, it is in the best interest of the Foundation to appoint ChinaMobile as a Gold Member; and
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WHEREAS, upon execution of the Gold Member Agreement, ChinaMobile should be appointed as a Gold Member.
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NOW, THEREFORE, BE IT RESOLVED, that ChinaMobile is appointed as a Gold Member upon the execution of the Gold Member Agreement.
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<u>Appointment of Deutsche Telecom as a Gold Member</u>.
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The Board discussed the qualifications of Deutsche Telecom as a potential Gold Member. After a discussion, upon motion duly made and seconded, the Board unanimously adopted the following resolution:
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WHEREAS, it is in the best interest of the Foundation to appoint Deutsche Telecom as a Gold Member; and
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WHEREAS, upon execution of the Gold Member Agreement, Deutsche Telecom should be appointed as a Gold Member.
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NOW, THEREFORE, BE IT RESOLVED, that Deutsche Telecom is appointed as a Gold Member upon the execution of the Gold Member Agreement.
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<u>Appointment of Citynetwork as a Gold Member</u>.
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The Board discussed the qualifications of <u>Citynetwork</u> as a potential Gold Member. After a discussion, upon motion duly made and seconded, the Board unanimously adopted the following resolution:
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WHEREAS, it is in the best interest of the Foundation to appoint <u>Citynetwork</u> as a Gold Member; and
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WHEREAS, upon execution of the Gold Member Agreement, Citynetwork should be appointed as a Gold Member.
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NOW, THEREFORE, BE IT RESOLVED, that Citynetwork is appointed as a Gold Member upon the execution of the Gold Member Agreement.
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<u>Deferral of Consideration of Applications by China Telecom, Inspur and ZTE as Gold Members.</u>
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Mr. Clark stated that the Board did not have sufficient time to review all of the applications for appointment of Gold Members and has decided to defer consideration of the applications from China Telecom, Inspur and ZTE.
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<div style="margin-left:0in;margin-right:0in;"><u>There being no further business before the Board and upon motion duly made and seconded, the meeting was then adjourned at 2:15 pm PST.</u></div>
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{| style="border-spacing:0;width:6.5in;"
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|| Respectfully submitted,
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Mark Radcliffe
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Secretary of the Meeting
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|- style="background-color:#ffffff;border:none;padding-top:0in;padding-bottom:0in;padding-left:0.0799in;padding-right:0.0799in;"
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|| APPROVED:
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Alan Clark
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Chairman of the Meeting
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<div style="text-align:center;"></div>
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<div style="text-align:center;"><u>Exhibit A</u></div>
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<div style="text-align:center;"><u>August 23, 2016 Board Minutes</u></div>
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<div style="text-align:center;"><u>t</u></div>

Latest revision as of 22:51, 13 December 2016

MINUTES OF A MEETING OF
THE BOARD OF DIRECTORS OF
OPENSTACK FOUNDATION
October 28, 20168:12 am CEST

The following are the minutes of a meeting of the Board of Directors (the “Board”) of OpenStack Foundation, a Delaware corporation (the “Foundation”) at the above time at Centre de Convencions Internacional de Barcelona located in Barcelona, Spain pursuant to notice duly given to all directors at . The following directors were present by in person or by phone for all or part of the meeting:

Alan Clark
Allison RandalAnni Lai
Boris Renski (joined at 9:03 am)
Edgar Magana
Egle Sigler
Imad Sousou (joined at 1:50 pm)
Lew Tucker (joined at 8:43 am)
Kavit MunshiKenji Kaneshige
Lew Tucker (joined at 8:43 am)
Manju Ramanathpura Mark BakerMark McLoughlin
Monty Taylor (joined at 9:15 am)
Raj Patel (joined at 9:50 am)
Rob Esker
Roland Chan
Shane Wang
Tobias Ford (left at 1:30 pm)
Todd Moore
Van Lindberg


Also present for some or all of the meeting was Mark Collier, Heidi Joy Tretheway, Thierry Carrez, Jeremy Stanley, Tom Fifield, Danny Carreno, Heidi Bretz, Scott Raschke and Lauren Sell of the OpenStack Foundation, Mark Radcliffe of DLA Piper and certain members of the community. Mr. Clark called the meeting to order and provided an overview of the agenda. He also served as Chairman. Mr. Radcliffe served as Secretary of the meeting and recorded the minutes. Template:Anchor Template:Anchor

Approval of Board Minutes.

Mr. Clark presented the minutes from the August 23, 2016 Board meeting. After a discussion, upon a motion duly made and seconded the following resolution was unanimously approved by the Board:

RESOLVED, that minutes of the Board meeting on August 23, 2016 attached as Exhibit A is approved.

Report of the Executive Director.

Mr. Collier discussed an overview of the Summit and plans for 2017.

Report of the User Committee.

Mr. Magana discussed the proposal to amend the Bylaws to make the User Committee an elected committee. A Board discussion followed. The Board decided to defer consideration of the proposal in order

Report of the Membership Committee.

Mr. Esker provided an update on the activities of the Membership Committee.

Gold Member Presentation

99Cloud Inc. (“99Cloud”) provided a presentation on its application for Gold Member. The Board asked questions of 99Cloud.

Gold Member Presentation

ChinaMobile (“ChinaMobile”) provided a presentation on its application for Gold Member. The Board asked questions of ChinaMobile.

Gold Member Presentation

China Telecom (“China Telecom”) provided a presentation on its application for Gold Member. The Board asked questions of China Telecom.

Gold Member Presentation

City Network Hosting AB (“Citynetwork”) provided a presentation on its application for Gold Member. The Board asked questions of Citynetwork.

Gold Member Presentation

Deutsche Telecom (“Deutsche Telecom”) provided a presentation on its application for Gold Member. The Board asked questions of Deutsche Telecom.

Gold Member Presentation

Inspur (“Inspur”) provided a presentation on its application for Gold Member. The Board asked questions of Inspur.

Gold Member Presentation

ZTE (“ZTE”) provided a presentation on its application for Gold Member. The Board asked questions of ZTE.

Executive Session.

The Board went into executive session. The members discussed 99Cloud, ChinaMobile, China Telecom, Deutsche Telecom, Citynetwork, Inspur and ZTE as a potential Gold Members based on the criteria adopted by the Board. The Board terminated the executive session.

Appointment of 99Cloud as a Gold Member.

The Board discussed the qualifications of 99Cloud as a potential Gold Member. After a discussion, upon motion duly made and seconded, the Board unanimously adopted the following resolution:

WHEREAS, it is in the best interest of the Foundation to appoint 99Cloud as a Gold Member; and

WHEREAS, upon execution of the Gold Member Agreement, 99Cloud should be appointed as a Gold Member.

NOW, THEREFORE, BE IT RESOLVED, that 99Cloud is appointed as a Gold Member upon the execution of the Gold Member Agreement.

Appointment of ChinaMobile as a Gold Member.

The Board discussed the qualifications of ChinaMobile as a potential Gold Member. After a discussion, upon motion duly made and seconded, the Board unanimously adopted the following resolution:

WHEREAS, it is in the best interest of the Foundation to appoint ChinaMobile as a Gold Member; and

WHEREAS, upon execution of the Gold Member Agreement, ChinaMobile should be appointed as a Gold Member.

NOW, THEREFORE, BE IT RESOLVED, that ChinaMobile is appointed as a Gold Member upon the execution of the Gold Member Agreement.

Appointment of Deutsche Telecom as a Gold Member.

The Board discussed the qualifications of Deutsche Telecom as a potential Gold Member. After a discussion, upon motion duly made and seconded, the Board unanimously adopted the following resolution:

WHEREAS, it is in the best interest of the Foundation to appoint Deutsche Telecom as a Gold Member; and

WHEREAS, upon execution of the Gold Member Agreement, Deutsche Telecom should be appointed as a Gold Member.

NOW, THEREFORE, BE IT RESOLVED, that Deutsche Telecom is appointed as a Gold Member upon the execution of the Gold Member Agreement.

Appointment of Citynetwork as a Gold Member.

The Board discussed the qualifications of Citynetwork as a potential Gold Member. After a discussion, upon motion duly made and seconded, the Board unanimously adopted the following resolution:

WHEREAS, it is in the best interest of the Foundation to appoint Citynetwork as a Gold Member; and

WHEREAS, upon execution of the Gold Member Agreement, Citynetwork should be appointed as a Gold Member.

NOW, THEREFORE, BE IT RESOLVED, that Citynetwork is appointed as a Gold Member upon the execution of the Gold Member Agreement.

Deferral of Consideration of Applications by China Telecom, Inspur and ZTE as Gold Members.

Mr. Clark stated that the Board did not have sufficient time to review all of the applications for appointment of Gold Members and has decided to defer consideration of the applications from China Telecom, Inspur and ZTE.










There being no further business before the Board and upon motion duly made and seconded, the meeting was then adjourned at 2:15 pm PST.


Respectfully submitted,


Mark Radcliffe

Secretary of the Meeting

APPROVED:


Alan Clark

Chairman of the Meeting
















Exhibit A
August 23, 2016 Board Minutes


t
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