Design Summit/SchedulingForPTLs

Design Summit sessions are curated and scheduled by the Topic Leads - typically the PTLs for the relevant programs. Team members propose sessions at http://summit.openstack.org/ but the topic lead is the only person with access to perform administrative tasks for the topic, such as selecting sessions and scheduling them. Many programs use e.g. an Etherpad to get input from the wider team before entering the data.

Setting Proposal Status

The topic lead can change the status of proposals (from Unreviewed to Rejected, Incomplete or Preapproved) and schedule sessions by clicking on the 'Review Topic' button that will appear at the top of the main page. To change the status click on the status (not on the session title) on the topic review page.

Moving Proposals to a New Topic

The topic lead can move a session to a different Topic by clicking on the topic listed for the session, on the topic review page.This would generally be done in consultation with the topic lead for the topic you are moving the session to.

Merging Proposals

At a certain point in the organisation process, the new submission button will disappear. Note, however, that the topic lead can still propose new sessions after this point if required - for example, to create a new session that supersedes a number of different proposals - using the magic link.

It is also possible to schedule multiple proposals into one session slot. This means it is OK to preapprove more proposals than there are slots. In the resulting schedule, the session description will contain all of the text of the constituent proposals, and you'll also get the chance to add a summary at the top.

Scheduling Sessions

To begin scheduling the sessions, click the "Scheduling" button on the topic review page. The interface is mostly self-explanatory. You can override the title of a session, and also add a summary above the session's text. Pro tip: include your project name in the session titles - it makes it much easier for people to read their calendars.

When you are ready to publish an update, click "Push to Sched" to push your topic to the sched.org calendar for the design summit. It takes a while for sched.org to reflect the changes.