BootstrappingHour/HostCheatSheet

Tips and Tricks for Hosts of the OpenStack Bootstrapping hour.

Scheduling Episodes

Try to keep the schedule 3 episodes in advance, this makes it far less stressful landing new topics, and gives you a good month typically to keep ahead of things.
Assume the speakers forget. Contact them the week before they are on the agenda for a heads up.

Organizers should create events for the upcoming recordings via the OpenStack Bootstrapping Hour Google Page https://plus.google.com/b/117719128654252652238/dashboard/overview
Scheduling is done via My Business -> Hangouts -> Hangouts on Air -> Start a Hangout on Air -> (Select Starts: Later)
If we schedule the Item a week in advance, and add Public to it, Google will list it in it's upcoming directory
After scheduling an event, follow the youtube link provided and make sure it's got the countdown clock

Make sure that one of the hosts does a tech check with the Speaker(s) to see that their Google Hangouts are working the week of the event.
Get an abstract from the speaker as early as possible. Minimum 1 week in advance for scheduling and announce purposes.

One host should connect to the pre created Google Hangout as the OpenStack Bootstrapping Hour Google Page and hit start ~10 - 15 minutes before the hangout. You are not yet live at this point
Send the hangout private url to all the other participants, hosts, speakers.
Give everyone fair warning when you are going to go Live.
Do the talk.
When things are winding down, click the End Hangout on Air button. This will drop you from the live stream, but it will leave all the participants together. Now is a good time for a post mortem.
The archived stream should be available within 10 minutes. Check that it looks good, and publicize that link.

Once you've ended a Hangout on Air it's done, there is no starting it up again.
Whoever connects as the OpenStack Bootstrapping Hour Page will not have access to Google Drive in the Hangout because of id mapping issues.