OpenStack - User contributions [en]

Governance/Foundation/07Dec2021BoardMeeting

2021-12-07T19:57:36Z

Jbryce:

== December 7th, 2021 Open Infrastructure Foundation Board of Directors Meeting ==

The Open Infrastructure Foundation Board of Directors will meet at 9-11:00PM Pacific on December 7th/0500-0700 UTC on December 8th, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
* Videoconference: https://zoom.us/j/96201224963
* International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
* To join the session by phone only:
** +1 346 248 7799 US (Houston)
** +1 669 900 6833 US (San Jose)
** +1 253 215 8782 US (Tacoma)
** +1 312 626 6799 US (Chicago)
** +1 646 876 9923 US (New York)
** +1 301 715 8592 US (Washington D.C)
** Meeting ID: 962 0122 4963

== Board Meeting Agenda ==
: Chair: Allison Randal
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openinfra-board on OFTC IRC
:
=== (05:00 UTC) Call To Order, Open Session ===

==== Roll Call ====

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Individual Member Directors
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
|-
||| Tim Bell
||| Eoghan Glynn
||| Johan Christenson
|-
||| Kurt Garloff
||| Gang Chen
||| ChangBo Guo
|-
||| Julia Kreger
||| Paul Miller
||| Clemens Hardewig
|-
||| Sean McGinnis
||| Michael Cheng
||| Li Kai
|-
||| Amy Marrich
||| Chris Price
||| Erin Bournival
|-
||| Mohammed Naser
||| Jean-Pierre Ren
||| Tytus Kurek
|-
||| Allison Randal
||| Xudong Ren
||| Grace Lian
|-
||| Rico Lin
||| Xu Wang
||| Junwei Liu
|-
||| Shane Wang
||| Ryan Van Wyk
||| Shannon McFarland
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenInfra Staff/Executive Leadership
|-
! Y/N
! Team
|-
||| Jonathan Bryce
|-
||| Mark Collier
|-
||| Thierry Carrez
|-
||| Wes Wilson
|-
||| Allison Price
|-
||| Mark Radcliffe
|}

* Approve minutes from the board meeting on October 26th, 2021
:

=== (05:20 UTC) Board Actions and Updates ===

* 2022 budget approval - Jonathan/Mark
* Retrospective on 2021, looking ahead to 2022 - Allison Price/Wes Wilson
* Vote on bylaws wording change for gender neutrality
:

=== (05:40 UTC) Committee and WG Actions and Updates ===

* Interop WG - Update and leadership change - Arkady/Martin
:

=== (06:10 UTC) Executive Session ===

=== (07:00 UTC) Meeting Close ===

Governance/Foundation

2021-08-24T17:47:20Z

Jbryce:

== Open Infrastructure Foundation ==
Documents
* [http://www.openstack.org/legal/bylaws-of-the-openstack-foundation/ Foundation Bylaws]
* [[Governance/Foundation/TechnicalCommittee|OpenStack Technical Committee]]
* [[Governance/Foundation/PotentialMemberCriteria|Potential Gold and Platinum Member Criteria]]
* [[Governance/Foundation/RecruitWG|Recruit WG]]
* [[Governance/Foundation/OSFProjectConfirmationGuidelines|OpenInfra Project Confirmation Guidelines]]
* [http://www.openstack.org/legal/transparency-policy/ Transparency Policy]
* [http://www.openstack.org/foundation/board-of-directors/ Open Infra Foundation Board Directors]
* [[Governance/Foundation/OIFBoardProcessGuide|Process Guide for Board of Directors]]
* Annual Report
** Foundation annual reports can now be found [https://openinfra.dev/about/ on the Open Infrastructure Foundation About page].
** Past annual reports:
*** [https://www.openstack.org/assets/reports/osf-annual-report-2014.pdf 2014 Annual Report]
*** [https://www.openstack.org/assets/reports/osf-annual-report-2015-FINAL.pdf 2015 Annual Report]
*** [https://www.openstack.org/assets/reports/OpenStack-2016-Annual-Report-final-draft.pdf 2016 Annual Report]
*** [https://www.openstack.org/assets/reports/OpenStack-AnnualReport2017.pdf 2017 Annual Report]
*** [https://www.openstack.org/foundation/2018-openstack-foundation-annual-report 2018 Annual Report]
*** [https://www.openstack.org/annual-reports/2019-openstack-foundation-annual-report 2019 Annual Report]
*** [https://www.openstack.org/annual-reports/2020-openinfra-foundation-annual-report/ 2020 Annual Report]

== OpenInfra Foundation Board of Director Meetings ==
* 2021 Meeting Dates
** [[Governance/Foundation/26Jan2021BoardMeeting| January 26, 7am-9am Pacific Conference Call]]([[Governance/Foundation/26Jan2021BoardMinutes|Official Minutes]])
** [[Governance/Foundation/2Mar2021BoardMeeting| March 2, 7-9am Pacific (1500-1700 UTC) Conference Call]]([[Governance/Foundation/2Mar2021BoardMinutes|Official Minutes]])
** [[Governance/Foundation/27Apr2021BoardMeeting| April 27, 2-4pm Pacific (2100-2300 UTC) Conference Call]]([[Governance/Foundation/27Apr2021BoardMinutes|Official Minutes]])
** [[Governance/Foundation/30Jun2021BoardMeeting|June 29, 9-11pm Pacific (June 30, 0400-0600 UTC) Conference Call]]
** [[Governance/Foundation/7Sep2021BoardMeeting|September 7, 7-9am Pacific (1400-1600 UTC) Conference Call]]
** October 26, 2-4pm Pacific, (2100-2300 UTC) Conference Call
** December 7, 9-11pm Pacific (December 8, 0500-0700 UTC) Conference Call

* 2020 Meeting Dates
** [[Governance/Foundation/28Jan2020BoardMeeting| January 28, 7am-9am Pacific Conference Call]]([[Governance/Foundation/28Jan2020BoardMinutes|Official Minutes]])
** [[Governance/Foundation/17March2020BoardMeeting| March 17, 1pm-3pm Pacific Conference Call]](Moved to April)
** [[Governance/Foundation/14April2020BoardMeeting| April 14, 7am -9am Pacific Conference Call]]([[Governance/Foundation/14April2020BoardMinutes|April 14 Official Minutes]])([[Governance/Foundation/16April2020BoardMinutes|April 16 Official Minutes]])
** [[Governance/Foundation/11June2020BoardMeeting| June 11, Conference Call]]([[Governance/Foundation/7June2020BoardMinutes|Official Minutes]])
** [[Governance/Foundation/25Aug2020BoardMeeting| August 25, 7am-9am Pacific Conference Call]]([[Governance/Foundation/25Aug2020BoardMinutes|Official Minutes]])
** [[Governance/Foundation/Oct2020BoardMeeting| October 13, 7am-9am Pacific Conference Call]]([[Governance/Foundation/Oct2020BoardMinutes|Official Minutes]])
** [[Governance/Foundation/8Dec2020BoardMeeting| December 8, 7am-9am Pacific Conference Call]]([[Governance/Foundation/8Dec2020BoardMinutes|Official Minutes]])

* 2019 Meeting Dates
** [[Governance/Foundation/29Jan2019BoardMeeting| January 29, 7am-9am Pacific Conference Call]]([[Governance/Foundation/29Jan2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/5March2019BoardMeeting| March 5, 1pm-3pm Pacific Conference Call]]([[Governance/Foundation/5March2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/8April2019BoardMeeting| April 8, 7am-9am Pacific Conference Call]]([[Governance/Foundation/8April2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/28April2019BoardMeeting|28 April F2F at Denver Summit - F2F]]([[Governance/Foundation/28April2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/4June2019BoardMeeting|4 June 7am-9am pacific, conference call]](Cancelled)
** [[Governance/Foundation/10September2019BoardMeeting|10 September 1pm-3pm pacific, conference call]]([[Governance/Foundation/10September2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/22October2019BoardMeeting|22 October 7am-8am pacific, conference call]]([[Governance/Foundation/22October2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/3November2019BoardMeeting|3 November 9am -5pm Shanghai, F2F]]([[Governance/Foundation/3November2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/10December2019BoardMeeting|10 December 7am-9am pacific, conference call]]([[Governance/Foundation/10December2019BoardMinutes|Official Minutes]])
* 2018 Meeting Dates
** [[Governance/Foundation/30Jan2018BoardMeeting| January 30, 7am-9am Pacific Conference Call]]([[Governance/Foundation/30Jan2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/26Feb2018BoardMeeting| February 26, 9am-5pm F2FIrish Time Zone]]([[Governance/Foundation/26Feb2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/24April2018BoardMeeting| April 24, 7am-9am Pacific]]([[Governance/Foundation/24Apr2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/20May2018BoardMeeting| May 20, F2F 9am - 5pm, including Joint Leadership (TC, UC, Board)]]([[Governance/Foundation/20May2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/17July2018BoardMeeting| July 17, 7am-9am Pacific Conference Call]] - Meeting cancelled
** [[Governance/Foundation/18Sep2018BoardMeeting| September 18, 1pm-3pm Pacific Conference Call]]([[Governance/Foundation/18Sep2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/25Oct2018BoardMeeting| October 25, 7am-9am Pacific Conference Call]]([[Governance/Foundation/25Oct2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/1Nov2018BoardMeeting| November 1, 1pm-1:30pm ]]([[Governance/Foundation/1Nov2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/12Nov2018BoardMeeting| November 12, F2F 9am - 12pm with Joint Leadership 1pm - 5pm]]([[Governance/Foundation/12Nov2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/11Dec2018BoardMeeting| December 11, 1pm-3pm Pacific Conference Call]]([[Governance/Foundation/11Dec2018BoardMinutes|Official Minutes]])
* 2017 Meeting Dates
** [[Governance/Foundation/24Jan2017BoardMeeting| January 24, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/24Jan2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/8Mar2017BoardMeeting| March 8-9, 9:00am-5:00pm Eastern, Board F2F and Joint meeting with TC,UC]]([[Governance/Foundation/8Mar2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/11Apr2017BoardMeeting| April 11, 7:00am-9:00am Pacific Conference Call]](Meeting Cancelled)
** [[Governance/Foundation/7May2017BoardMeeting| May 7, 9:00am-5:00pm Eastern, Board F2F and Joint meeting with TC,UC]]([[Governance/Foundation/7May2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/20June2017BoardMeeting| June 20, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/20Jun2017BoardMinutes|Official Minutes]])
** August 22, 7:00am-9:00am Pacific Conference Call (Not held. Deferred to the September meeting)
** [[Governance/Foundation/10Sep2017BoardMeeting| September 10, 9:00am -5pm Mountain OpenStack Board,TC,UC,Staff Leadership meeting]]([[Governance/Foundation/10Sep2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/10Oct2017BoardMeeting| October 10, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/10Oct2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/5Nov2017BoardMeeting| November 5, 9:00am-5:00pm Australia, Board F2F and Joint meeting with TC,UC]]([[Governance/Foundation/5Nov2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/5Dec2017BoardMeeting| December 5, 7:00am-9:00am Pacific Conference Call]]([[Governance/Foundation/5Dec2017BoardMinutes|Official Minutes]])

* 2016 Meeting Dates
** [[Governance/Foundation/26Jan2016BoardMeeting| January 26, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/26Jan2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/23Feb2016BoardMeeting| February 23, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/23Feb2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/29Mar2016BoardMeeting| March 29, 9am - 5pm Pacific, F2F held at the LF Collaboration Summit, Location Lake Tahoe, Nevada]]([[Governance/Foundation/29Mar2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/24Apr2016BoardMeeting| April 24, 9:00am - 2:00pm, F2F held at the OpenStack Summit, Austin Texas]]([[Governance/Foundation/24Apr2016BoardMinutes|Official Minutes]])
*** Joint TC/UC/Board April 24, 2:30pm - 5:30pm, Agenda: https://etherpad.openstack.org/p/6PuSKyUOHk
** [[Governance/Foundation/28Jun2016BoardMeeting| June 28, 7:00am-9:00am Pacific Conference Call]]
** [[Governance/Foundation/23Aug2016BoardMeeting| August 23, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/23Aug2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/24Oct2016BoardMeeting| October 24, 8:00am - 2:00pm , held at the OpenStack Summit, Barcelona, Spain]] ([[Governance/Foundation/(24Oct2016BoardMinutes|Official Minutes]])
*** Joint TC/UC/Board October 24, 2:30pm - 5:00pm
*** Summit Welcome Booth Crawl October 24, 5:00 - 7:00pm
*** Gold and Platinum Member meeting, October 25
*** High 5 Board meeting and other joint meetings, October 27
** [[Governance/Foundation/17Nov2016BoardMeeting| November 17, 1:00pm-3:00am Pacific Conference Call]] ([[Governance/Foundation/(17Nov2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/6Dec2016BoardMeeting| December 6, 7:00am-9:00am Pacific Conference Call]] ([[Governance/Foundation/6Dec2016BoardMinutes|Official Minutes]])

* 2015 Meeting Dates
** [[Governance/Foundation/28Jan2015BoardMeeting| January 28, 12:00pm-2:00pm Pacific Conference Call]]([[Governance/Foundation/28Jan2015BoardMinutes|Official Minutes]])
** [[Governance/Foundation/3Mar2015BoardMeeting| March 3, F2F 9am - 5pm ET, Location New York City ]]([[Governance/Foundation/3Mar2015BoardMinutes|Official Minutes]])
** [[Governance/Foundation/2Apr2015BoardMeeting| April 2, 12:00pm-2:00pm Pacific Conference Call ]]([[Governance/Foundation/2Apr2015BoardMinutes|Official Minutes]])
** [[Governance/Foundation/17May2015BoardMeeting| May 17, F2F, 9am - 2pm pacific, Location Emerald Ballroom, Fairmont Pacific Rim hotel Vancouver]] ([[Governance/Foundation/17May2015BoardMinutes|Official Minutes]])
*** Joint Board/TC meeting May 17, F2F, 2:30 pm - 5:30pm pacific, Location Emerald Ballroom, Fairmont Pacific Rim hotel Vancouver, Agenda: https://etherpad.openstack.org/p/board+tc-vancouver
** [[Governance/Foundation/28July2015BoardMeeting | July 28, 2015, F2F 9am - 5pm central, Location Austin, Texas ]] ([[Governance/Foundation/28July2015BoardMeetingMinutes|Official Minutes]])
** [[Governance/Foundation/26Oct2015BoardMeeting| October 26, F2F, 9am - 2pm, Tokyo Summit ]] ([[Governance/Foundation/26Oct2015BoardMeetingMinutes|Official Minutes]])
*** also includes a joint TC/UC/Board meeting (2:30 - 5:30pm)
** [[Governance/Foundation/3Dec2015BoardMeeting| December 3, 12:00pm-2:00pm Pacific Conference Call ]]([[Governance/Foundation/3Dec2015BoardMeetingMinutes|Official Minutes]])

* 2014
** [[Governance/Foundation/30Jan2014BoardMeeting|January 30, 2014 Board Meeting Agenda]] ([[Governance/Foundation/30Jan2014BoardMinutes|Official Minutes]])
** [[Governance/Foundation/4Mar2014BoardMeeting|March 4, 2014 Board Meeting Agenda]] ([[Governance/Foundation/4Mar2014BoardMinutes|Official Minutes]])
** [[Governance/Foundation/3Apr2014BoardMeeting|April 3, 2014 Board Meeting Agenda]] 12:00pm-2:00pm Pacific ([[Governance/Foundation/3Apr2014BoardMinutes|Official Minutes]])
** [[Governance/Foundation/11May2014BoardMeeting|May 11, 2014 Board Meeting Agenda]] ([[Governance/Foundation/11May2014BoardMinutes|Official Minutes]])
*** * [[Governance/Foundation/11May2014JointMeeting|May 11, 2014 Joint Meeting TC and Board]], Room B403, 3pm-5pm (May 11)
** [[Governance/Foundation/22July2014BoardMeeting|July 22, 2014 Board Meeting Agenda]] ([[Governance/Foundation/22July2014BoardMinutes|Official Minutes]]) Face 2 Face Portland, Oregon (OSCON) 8am - 5pm, OSCON OpenStack 4th Birthday 6pm - 9pm
** [[Governance/Foundation/18Sept2014BoardMeeting|September 18, 2014 Board Meeting Agenda]] ([[Governance/Foundation/18Sept2014BoardMinutes|Official Minutes]]), 12:00-2:00pm Pacific
** [[Governance/Foundation/20Oct2014BoardMeeting|October 20, 2014 Board Meeting Agenda]] ([[Governance/Foundation/20Oct2014BoardMinutes|Official Minutes]]), 12:00-2:00pm Pacific
** [[Governance/Foundation/2Nov2014BoardMeeting|Nov 2, 2014 Board Meeting Agenda]] ([[Governance/Foundation/2Nov2014BoardMinutes|Official Minutes]]), Face 2 Face at OpenStack Summit Paris, France 9am - 2pm, Location:Room Salle Maillot in Palais des Congrès (Summit venue).
*** [[Governance/Foundation/2Nov2014JointMeeting|Nov 2, 2014 Joint Meeting TC and Board]], 2:30pm - 5:30pm Paris, Location: Room Salle Maillot in Palais des Congrès (Summit venue).
*** [[Governance/Foundation/6Nov2014BoardMeeting|Board High Five Wrap up]](Quorum was not achieved), 5pm, production office Le Meridien, Paris
** [[Governance/Foundation/2Dec2014BoardMeeting|December 2014 Board Meeting Agenda]] ([[Governance/Foundation/2Dec2014BoardMinutes|Official 2 December Minutes]])([[Governance/Foundation/15Dec2014BoardMinutes|Official 15 December Minutes]])([[Governance/Foundation/18Dec2014BoardMinutes|Official 18 December Minutes]])

* 2013
** [[Governance/Foundation/31Jan2013BoardMeeting|January 31, 2013 Board Meeting Agenda]] ([[Governance/Foundation/31Jan2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/12Feb2013BoardMeeting|February 12, 2013 Board Meeting Agenda]]([[Governance/Foundation/12Feb2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/14Apr2013BoardMeeting|April 14, 2013 Board Meeting Agenda]]([[Governance/Foundation/14Apr2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/30May2013BoardMeeting|May 30, 2013 Board Meeting Agenda]]([[Governance/Foundation/30May2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/27June2013BoardMeeting|June 27, 2013 Board Meeting Agenda]]([[Governance/Foundation/27June2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/6Aug2013BoardMeeting|August 6, 2013 Board Meeting Agenda]]([[Governance/Foundation/6Aug2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/3Oct2013BoardMeeting|October 3, 2013 Board Meeting Agenda]]([[Governance/Foundation/3Oct2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/17Oct2013BoardMeeting|October 17, 2013 Board Meeting Agenda]]([[Governance/Foundation/17Oct2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/4Nov2013BoardMeeting|November 4, 2013 Board Meeting Agenda]]([[Governance/Foundation/4Nov2013BoardMinutes|Official Minutes]])

* 2012
** [[Governance/Foundation/Aug2012BoardAgenda|August 28, 2012, First Board Meeting]] ([[Governance/Foundation/Aug2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/07Sept2012BoardMeeting|September 7, 2012 Meeting]] ([[Governance/Foundation/07Sept2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/18Sept2012BoardMeeting|September 18, 2012 Meeting]] ([[Governance/Foundation/18Sept2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/15Oct2012BoardMeeting|October 15, 2012 Meeting]] ([[Governance/Foundation/15Oct2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/02Nov2012BoardMeeting|November 2, 2012 Meeting]] ([[Governance/Foundation/02Nov2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/16Nov2012BoardMeeting|November 16, 2012 Meeting]] ([[Governance/Foundation/16Nov2012BoardMinutes|Official Minutes]])

== Committees & Working Groups ==
* [[Governance/Foundation/FoundationFinanceCommittee|Foundation Finance Committee]]
* [[Governance/Foundation/LegalAffairsCommittee|Legal Affairs Committee]] (not active)
* [[Governance/Foundation/TransparencyCommittee|Transparency Committee]] (not active)
* [[Governance/Foundation/ElectionsCommittee|Elections Committee]] (not active)
* [[Governance/InteropWG|Interop Working Group]]
* [[Governance/CompensationCommittee|Compensation Committee]]
* [[Foundation/ProfessionalCertification|Professional Certification Working Group]]
* [[Diversity|Diversity Working Group]]
* [[GoldAndPlatinumMemberCommittee|Gold And Platinum Member Committee]]
** Reference: https://wiki.openstack.org/wiki/Governance/Foundation/PotentialMemberCriteria

== Gold Member Calls ==
2018
* Feb 22 – 1pm – 2pm pacific, Arkady
* May 2x – lunch at the Summit, Johan
* Sept 17 – 7am – 8am pacific, Joseph
* Nov 2x – Lunch at the Summit, Kenji
* Dec 10 - 1pm – 2pm pacific, Kurt
2017
* January 23, 1-2pm pacific - conf call, Chair: Rob
* March - 2, 1-2pm, Chair: Anni
* <nowiki>April 10, 7-8am pacific - conf call - Cancelled
* May 10, at Boston Summit, Chair: Lew
* June 19, 1-2pm pacific - conf call, Chair: Joseph
* [[Governance/Foundation/5Sep2017GoldCall|September 5,7-8am pacific - conf call, Chair: Kenji]]
* October 9, 1-2pm pacific - conf call, Chair: Boris
* November X at Sydney Summit, Chair: Rob
* December 4, 1-2pm pacific - conf call, Chair: Junwei Liu

2016
* [[Governance/Foundation/25Jan2016GoldCall|January 25th, 1pm - 2pm pacific, Kenji Kanashige]]
* [[Governance/Foundation/22Feb2016GoldCall| February 22, 1pm - 2pm pacific, Lew Tucker]]
* [[Governance/Foundation/24Mar2016GoldCall| March 24, 1pm - 2pm pacific, Manju ramananthpura]]
* April 27, Location and time TBD, Alex Freedland
* [[Governance/Foundation/27June2016GoldCall| June 27, 1pm - 2pm pacific, Anni Lai]]
* October 26, In person meeting at the OpenStack Summit, Time is TBD,Rob Esker
* December 5, 1pm - 2pm pacific Roland Chan

== Community Marketing & Events ==
* [[Governance/Foundation/Marketing|Marketing & Events Overview]]

== Historical Reference Documents ==
* [[Governance/Foundation/Mission|Foundation Mission]]
* [[Governance/Foundation/Structure|Foundation Structure]]
* [[Governance/Foundation/Funding|Foundation Funding]]
* [[Governance/Foundation/2014ProposedBylawsAmendment|2014 Proposed Amendments To The Bylaws]]
* [[Governance/Foundation/UserCommittee|User Committee]]
* [[Governance/CoreDefinition|Core Definition Guiding Principles]]

Governance/Foundation/Bylaws

2021-08-24T17:43:47Z

Jbryce:

{| style="color:#000000; border:solid 1px #A8A8A8; padding:0.5em; margin:0.5em 0; background-color:#FFFFFF;font-size:95%; vertical-align:middle;"
| style="padding:1em;width: 40px" | [[Image:Warning.svg|40px]]
| '''Old Page'''
This page was used during the drafting process for the bylaws of the original OpenStack Foundation and could contain outdated information. The official version of the bylaws is kept at the Foundation website: http://www.openstack.org/legal/bylaws-of-the-openstack-foundation/

The current official website of the Open Infrastructure Foundation can be found at https://www.openinfra.dev
|}

= BYLAWS OF THE OPENSTACK FOUNDATION =

== ARTICLE I. PURPOSES ==
The OpenStack Foundation is a nonprofit non-stock Foundation (“Foundation”) whose purpose is to develop, support, protect, and promote the open source cloud computing project which is known as the OpenStack Project as defined in these Bylaws. The Foundation is formed exclusively as a nonprofit trade association within the meaning of Section 501(c)(6) of the Internal Revenue Code of 1986, as amended (the “Code”). The Foundation shall have and may exercise all the rights and powers given to nonprofit non-stock corporations under General Corporation Law of Delaware (“Delaware Corporate Law”).

== ARTICLE II. MEMBERSHIP ==
2.1 <u>Members</u>. The Foundation shall have three (3) classes of members (“Members”) as defined in more detail below: (i) Individual (ii) Gold and (iii) Platinum. The Board of Directors shall have the authority to create a new class of members for government and academic members provided that such class shall not have a vote for the Board of Directors or a vote on any other matter unless these Bylaws are amended.

2.2 <u>Individual Members</u>.
; : (a) Individual Members must be natural persons. Individual Members may be any natural person who has an interest in the purpose of the Foundation and may be employed by Platinum Members or Gold Members.
; : (b) The application, admission, withdrawal and termination of persons as Individual Members are set forth in the membership policy attached as <u>[[#appendix1|Appendix 1]]</u> (“Individual Member Policy”).
; : (c) There shall be no limit on the number of Individual Members.

2.3 <u>Platinum Members</u>.
; : (a) Platinum Members may be natural persons, business entities, academic institutions, government agencies, or any other legal person.
; : (b) The application, admission, withdrawal and termination of Platinum Members set forth in the membership policy attached as <u>[[#appendix2|Appendix 2]]</u> (“Platinum Member Policy”).
; : (c) The number of Platinum Members shall not exceed eight.

2.4 <u>Gold Members</u>.
; : (a) Gold Members may be natural persons, business entities, academic institutions, government agencies, or any other legal person.
; : (b) The application, admission, withdrawal and termination of Gold Members set forth in the membership policy attached as <u>[[#appendix3|Appendix 3]]</u> (“Gold Member Policy”).
; : (c) The number of Gold Members shall not exceed twenty-four.

2.5 <u>Affiliation Limits</u>. Gold Members and Platinum Members may not belong to an Affiliated Group. An Affiliated Group means that for Members that are business entities, one entity is "Controlled" by the other entity. "Controlled" or "Control" means one entity owns, directly or indirectly, more than 50% of the voting securities of the Controlled entity which vote for the election of the board of directors or other managing body of an entity, or which is under common control with the Controlled entity. An Affiliated Group does not apply to government agencies, academic institutions or individuals.

== ARTICLE III. MEMBERSHIP MEETINGS ==
3.1 <u>Location of Meetings</u>. All meetings of the Members shall be held at such place (if any) within or without the State of Delaware as may be determined from time to time by the Board of Directors or, if not determined by the Board of Directors, by the Chairman of the Board, or the Executive Director; provided that the Board of Directors may, in its sole discretion, determine that any meeting of Members shall not be held at any place but shall be held solely by means of remote communication in accordance with Section 3.13.

3.2 <u>Meeting to Elect Individual Directors</u>. The annual meeting of Individual Members for the election of Individual Directors shall be held on a date in the first two weeks of January of each calendar year to be fixed by the Board of Directors and stated in the notice of the meeting. The annual meeting will held by remote communication.

3.3 <u>Meeting To Elect Gold Directors</u>. The annual meeting of Gold Members for the election of Gold Directors shall be held on a date in the first two weeks of January of each calendar year to be fixed by the Board of Directors and stated in the notice of the meeting.

3.4 <u>Special Meetings</u>. Special meetings of (a) all of the classes of Members may be called at any time by (i) four members of the Board of Directors, (ii) the Chairman of the Board, (iii) the Executive Director, (iii) the holders of record of not less than 10% of the Individual Members, (iv) three or more Gold Directors (v) two or more Platinum Directors, or (b) for a class of Members, (i) four members of the Board of Directors, (ii) the Chairman of the Board, (iii) the Executive Director, (iv) for the Individual Member class, the holders of record of not less than 10% of the Individual Members, (v) for the Gold Member class, three or more of the Gold Directors, or (v) for the Platinum Member class, two or more Platinum Directors. Special meetings may be called to conduct business for any purpose or purposes prescribed in the notice of the meeting and shall be held on such date and at such time as the Board may fix. Business transacted at any special meeting of all of the Members or a particular class of Member shall be confined to the purpose or purposes stated in the notice of meeting.

3.5 <u>Notice of Meetings</u>.
; : (a) Written notice of the annual meeting of Individual Members shall be given not less than 30 nor more than 60 days before the date on which the meeting is to be held, to each Individual Member entitled to vote at such meeting as of the record date fixed by the Board of Directors, except as otherwise provided herein or as required by law (meaning here and hereafter, as required from time to time by the Delaware Corporate Law). The notice of any meeting shall state the date and hour of the meeting, and the means of remote communication, if any, by which Individual Members and proxy holders may be deemed to be present in person and vote at such meeting.
; : (b) Written notice of the annual meeting of Gold Members shall be given not less than 10 nor more than 60 days before the date on which the meeting is to be held, to each Gold Member entitled to vote at such meeting as of the record date fixed by the Board of Directors, except as otherwise provided herein or as required by law (meaning here and hereafter, as required from time to time by the Delaware Corporate Law). The notice of any meeting shall state the place, if any, date and hour of the meeting, and the means of remote communication, if any, by which Gold Members and proxy holders may be deemed to be present in person and vote at such meeting.
; : (c) Written notice of a special meeting of Members shall be given not less than 10 nor more than 60 days before the date on which the meeting is to be held, to each Gold Member, Platinum Member and Individual Member entitled to vote at such meeting as of the record date fixed by the Board of Directors, except as otherwise provided herein or as required by law (meaning here and hereafter, as required from time to time by the Delaware Corporate Law). The notice of any meeting shall state the place, if any, date and hour of the meeting, and the means of remote communication, if any, by which Members and proxy holders may be deemed to be present in person and vote at such meeting. The notice of a special meeting shall state, in addition, the purpose or purposes for which the meeting is called.
; : (d) Notice to Members may be given by personal delivery, mail, or, with the consent of the Member entitled to receive notice, by facsimile or other means of electronic transmission as provided in Section 6.8. An affidavit of the secretary or an assistant secretary of the Foundation that the notice has been given by personal delivery, by mail, or by a form of electronic transmission shall, in the absence of fraud, be ''prima facie'' evidence of the facts stated therein.
; : (e) Notice of any meeting of Members need not be given to any Member if waived by such Member either in a writing signed by such Member or by electronic transmission, whether such waiver is given before or after such meeting is held. If such a waiver is given by electronic transmission, the electronic transmission must either set forth or be submitted with information from which it can be determined that the electronic transmission was authorized by the Member.

3.6 <u>Voting List</u>.
; : (a) The Secretary of the Foundation shall prepare at least (i) 30 days before each annual meeting of the Individual Members or Gold Members, or (ii) within two (2) days of the notice of the annual meeting of the Individual Members or Gold Members as provided in Section 3.5 (whichever is shorter), a complete list of the Members of the relevant class entitled to vote at the meeting arranged in alphabetical order for each class of Member, and showing the mailing address of each Member of the relevant class solely for the purposes permitted under Delaware Corporate Law. Such list shall be treated as confidential. The list shall only include active Members of the class and shall not include any Members who have resigned or been terminated. The Board of Directors shall develop a process for determining the right of Members to appeal their inclusion on any such list. Such list shall be open to the examination of any Member of the class, for any purpose germane to the meeting, during ordinary business hours, for a period of at least 30 days prior to the meeting or the shorter period provided above in the manner provided by law. If the meeting is held at a place, the list shall be produced and kept at the time and place of the meeting during the whole time of the meeting, and may be examined by any Member of the class who is present. If the meeting is to be held solely by means of remote communication, such list shall also be open to the examination of any Member of the class during the whole time of the meeting on a reasonably accessible electronic network, and the information required to access such list shall be provided with the notice of the meeting. The list shall be the only evidence as to the Members of the class who are entitled to examine the list required by this Section 3.6(a) or to vote in person or by proxy at the relevant annual meeting.
; : (b) The Secretary shall prepare, at least two days after providing notice of a special meeting of the Members, a complete list of the Members entitled to vote at the meeting, arranged in alphabetical order for each class of Member, and showing the mailing address of each Member. Such list shall be open to the examination of any Member, for any purpose germane to the meeting, during ordinary business hours, for the period between the notice but prior to the meeting, in the manner provided by law. If the meeting is held at a place, the list shall be produced and kept at the time and place of the meeting during the whole time of the meeting, and may be examined by any Member who is present. If the meeting is to be held solely by means of remote communication, such list shall also be open to the examination of any Member during the whole time of the meeting on a reasonably accessible electronic network, and the information required to access such list shall be provided with the notice of the meeting. The list shall be the only evidence as to the Members who are entitled to examine the list required by this Section 3.6(b) or to vote in person or by proxy at the relevant meeting.

3.7 <u>Quorum</u>. Except as otherwise provided by law or these Bylaws, the holders of a majority of the Members of the relevant class entitled to vote at the meeting, present in person or represented by proxy, shall constitute a quorum for the transaction of business. Where a separate vote by a class or classes is required, a majority of the Members of such class or classes present in person or represented by proxy shall constitute a quorum entitled to take action with respect to that vote on that matter except as provided below. The quorum for an annual or special meeting of the Individual Members shall be 10% of the Individual Members.

3.8 <u>Adjournments</u>. Any meeting of the Members or any class of Members may be adjourned to any other time and to any other place at which a meeting of the Members or such class of Members may be held under these Bylaws by the chairman of the meeting or, in the absence of such person, by any officer entitled to preside at or to act as secretary of such meeting, or by a majority of the Members or class of Members present or represented at the meeting and entitled to vote, although less than a quorum. When a meeting is adjourned to another place, date or time, written notice need not be given of the adjourned meeting if the date, time and place, if any, thereof, and the means of remote communication, if any, by which the relevant Members may be deemed to be present in person and vote at such adjourned meeting, are announced at the meeting at which the adjournment is taken; provided, however, that if the date of any adjourned meeting is more than 30 days after the date for which the meeting was originally noticed, or if the Board of Directors fixes a new record date for the adjourned meeting in accordance with Section 3.8, written notice of the place, if any, date and time of the adjourned meeting and the means of remote communication, if any, by which Members and proxy holders may be deemed to be present in person and vote at such adjourned meeting, shall be given in conformity herewith. At the adjourned meeting, the Members may transact any business which might have been transacted at the original meeting.

3.9 <u>Voting and Proxies</u>.
; : (a) Each Individual Member whose effective date of membership is earlier than thirty (30) days after the effective date of the filing of the Certificate of Incorporation of the Foundation (“COI Effective Date”) may vote immediately after he or she becomes an Individual Member. Each Individual Member whose effective date of membership is more than thirty (30) days after the COI Effective Date shall be eligible to vote 180 days after the effective date of his or her membership. Each Individual Member shall have one vote at any meeting of Individual Members and for election of the Individual Directors, the Individual Members shall have the option to vote for Individual Directors on a cumulative basis.
; : (b) Each Gold Member shall have one vote at any meeting of the Gold Members.
; : (c) Each Platinum Member shall have one vote at any meeting of the Platinum Members.
; : (d) Each Member entitled to vote at a meeting of Members may vote in person or may authorize any other person or persons to vote or act for such Member by a written proxy executed by the Member or by an electronic transmission permitted by law and delivered to the Secretary. No Member may authorize more than one proxy for a particular meeting; the authorization of a new proxy for a meeting by a Member automatically revokes all prior proxies for the same meeting. Any copy, facsimile transmission or other reliable reproduction of the writing or electronic transmission created pursuant to this section may be substituted or used in lieu of the original writing or electronic transmission for any and all purposes for which the original writing or transmission could be used, provided that such copy, facsimile transmission or other reproduction shall be a complete reproduction of the entire original writing or electronic transmission.

3.10 <u>Action at Meeting</u>.
; : (a) Except as otherwise provided in these Bylaws, at any meeting of Members or class of Members for the election of one or more directors at which a quorum is present, the election shall be determined by a plurality of the votes cast by the Members or class of Members entitled to vote at the election.
; : (b) All other matters shall be determined by a majority of votes of the class of Members or Members present in person or represented by proxy and entitled to vote on the matter (or if there are two or more classes of Members entitled to vote as separate classes, then in the case of each such class, a majority of the Members of each such class present in person or represented by proxy and entitled to vote on the matter shall decide such matter), provided that a quorum is present, except when a different vote is required by express provision of law or these Bylaws.
; : (c) All voting, including on the election of directors, but excepting where otherwise required by law, may be by a voice vote for in person meetings; provided, however, that upon demand therefor by a Member entitled to vote or the Member’s proxy, a vote by ballot shall be taken. Each ballot shall state the name of the Member or proxy voting and such other information as may be required under the procedure established for the meeting. The Foundation may, and to the extent required by law, shall, in advance of any meeting of Members or class of Members, appoint one or more inspectors to act at the meeting and make a written report thereof. In addition, at the written request to the Secretary within three (3) days of any Member meeting by at least (i) one third of the Gold Members (ii) one third of Platinum Members or (iii) five percent of the Individual Members, the Foundation shall designate one or more persons as an inspector. If no inspector or alternate is able to act at a meeting of the Members or class of Members, the person presiding at the meeting may, and to the extent required by law, shall, appoint one or more inspectors to act at the meeting. Each inspector, before entering upon the discharge of his duties, shall take and sign an oath to faithfully execute the duties of inspector with strict impartiality and according to the best of his ability.

3.11 <u>Conduct of Business</u>. At every meeting of the class of Members or the Members, the Chairman of the Board, or, in his absence, such other person as may be appointed by the Board of Directors, shall act as chairman. The Secretary of the Foundation or a person designated by the chairman of the meeting shall act as secretary of the meeting. Unless otherwise approved by the chairman of the meeting, attendance at the annual meeting is restricted to the Members of the relevant class, persons authorized in accordance with Section 3.9 of these Bylaws to act by proxy, and officers of the Foundation.

The chairman of the meeting shall call the meeting to order, establish the agenda, and conduct the business of the meeting in accordance therewith or, at the chairman’s discretion, the business of the meeting may be conducted otherwise in accordance with the wishes of the Members in attendance. The date and time of the opening and closing of the polls for each matter upon which the relevant Members will vote at the meeting shall be announced at the meeting.

3.12 <u>Member Action Without Meeting</u>. Any action which may be taken at any annual or special meeting of the Members may be taken without a meeting and without prior notice, if a consent in writing, setting forth the actions so taken, is signed by the Members having not less than the minimum number of votes of Members that would be necessary to authorize or take such action at a meeting at which all Members entitled to vote thereon were present and voted. In particular, the annual or special meeting of the Individual Members to elect Individual Directors may be conducted by a vote over a period of five calendar days, commencing on a Monday to solicit consent from the Individual Members. All such consents shall be filed with the Secretary and shall be maintained in the corporate records. Prompt notice of the taking of a corporate action without a meeting by less than unanimous written consent shall be given to those Members of the relevant class who have not consented in writing.

An electronic transmission consenting to an action to be taken and transmitted by a Member, or by a proxy holder or other person authorized to act for a Member, shall be deemed to be written, signed and dated for the purpose of this Section 3.12, provided that such electronic transmission sets forth or is delivered with information from which the Foundation can determine (a) that the electronic transmission was transmitted by the Member or by a person authorized to act for the Member and (b) the date on which such Member or authorized person transmitted such electronic transmission. The date on which such electronic transmission is transmitted shall be deemed to be the date on which such consent was signed. No consent given by electronic transmission shall be deemed to have been delivered until such consent is reproduced in paper form and until such paper form shall be delivered to the Foundation by delivery to its registered office in the State of Delaware, its principal place of business or the Secretary, an officer or agent of the Foundation having custody of the books in which proceedings of meetings of the Members are recorded.

3.13 <u>Meetings by Remote Communication</u>. If authorized by the Board of Directors, and subject to such guidelines and procedures as the Board may adopt, Members and proxy holders not physically present at a meeting of Members may, by means of remote communication, participate in the meeting and be deemed present in person and vote at the meeting, whether such meeting is to be held at a designated place or solely by means of remote communication, provided that (a) the Foundation shall implement reasonable measures to verify that each person deemed present and permitted to vote at the meeting by means of remote communication is a Member or proxy holder, (b) the Foundation shall implement reasonable measures to provide such Members and proxy holders a reasonable opportunity to participate in the meeting and to vote on matters submitted to the Members, including an opportunity to read or hear the proceedings of the meeting substantially concurrently with such proceedings, and (c) if any Member or proxy holder votes or takes other action at the meeting by means of remote communication, a record of such vote or other action shall be maintained by the Foundation.

== ARTICLE IV. BOARD OF DIRECTORS ==

4.1 <u>General Powers</u>.
; : (a) The business and affairs of the Foundation shall be managed by or under the direction of a Board of Directors, who may exercise all of the powers of the Foundation except as otherwise provided by these Bylaws.
; : (b) The management of the technical matters relating to the OpenStack Project shall be managed by the Technical Committee. The management of the technical matters for the OpenStack Project is designed to be a technical meritocracy. The “OpenStack Project” shall consist of a “Core OpenStack Project,” library projects, gating projects and supporting projects. . The Core OpenStack Project means the software modules which are part of an integrated release and for which an OpenStack trademark may be used. The other modules which are part of the OpenStack Project, but not the Core OpenStack Project may not be identified using the OpenStack trademark except when distributed with the Core OpenStack Project. The role of the Board of Directors in the management of the OpenStack Project and the Core OpenStack Project are set forth in Section 4.13. On formation of the Foundation, the Core OpenStack Project is the Block Storage, Compute, Dashboard, Identity Service, Image Service, Networking, and Object Storage modules. The Secretary shall maintain a list of the modules in the Core OpenStack Project which shall be posted on the Foundation’s website.

4.2 <u>Number and Term of Office</u>.
; : (a) The Board shall not exceed twenty-four members.
; : (b) Each Platinum Member may appoint and remove a single member of the Board of Directors (“Platinum Directors”) and shall make such initial designation in its Member Agreement. The number of Platinum Members shall be defined as the Director Limit. The Director Limit shall change based on the number of Platinum Members. The term of each Platinum Director shall continue until the death, resignation or removal of the Platinum Director or the termination of the membership of the Platinum Member appointing any such Platinum Director.
; : (c) The Gold Members shall elect the same number of Gold Director Selectors as the Director Limit. At the annual meeting or special meeting relating to electing directors as provided in Article III, the Gold Members shall select certain Gold Members by majority vote to appoint directors to represent the Gold Members (“Gold Director Selector”). Each Gold Director Selector shall then appoint a single member of the Board of Directors (“Gold Directors”). The vote for the initial Gold Director Selectors as provided in Section 4.2 (c) and in January, 2013 shall be limited to the Initial Gold Directors (as defined in the Gold Member Policy). The vote for the Gold Director Selectors in January, 2014 shall be limited to sixteen (16) Gold Members with the earliest date of commencement of their terms. For all elections after January 2014, all Gold Members may vote. All Gold Directors shall hold office until the next annual meeting of the Gold Members and until their respective successors are elected, except in the case of the death, resignation or removal (including removal under Section 4.17) of any Gold Director or the Gold Director Selector for a particular Gold Director ceases to be a Gold Member. In the case of the death, resignation or removal of any Gold Director (except for removal under Section 4.17), the vacancy may be filled by the relevant Gold Director Selector. If a Gold Director Selector ceases to be a Gold Member, the Gold Members shall select a new Gold Director Selector at a special meeting of the Gold Members. If the Director Limit is reduced due to a reduction in the number of Platinum Members, the number of Gold Directors shall be reduced at the next annual meeting to the Director Limit effective on January 1 of such calendar year. Thus, during certain periods, the number of Gold Directors may exceed the number of Platinum Directors.
; : (d) At the annual meeting or special meeting relating to electing directors as provided in Article III, the Individual Members shall elect the same number of directors as the Director Limit. The Secretary shall receive written nominations for Individual Directors which shall have the following requirements: (i) the nomination must be signed by at least ten (10) Individual Members, (ii) the nominee is an Individual Member in good standing, (iii) the nominee must have completed an application for a director with information determined by the Board of Directors, and (iv) the nomination must be received at least thirty (30) days prior to the relevant annual or special meeting. For the initial special meeting to elect Individual Directors, nominations must be received by the Secretary at least fourteen (14) days prior to the meeting. The Secretary shall publish the names of the nominees promptly on the website of the Foundation. All Individual Directors shall hold office until the next annual meeting of the Individual Members and until their respective successors are elected, except in the case of the death, resignation or removal (including removal under Section 4.17) of any Individual Director. In the case of the death, resignation or removal of any Individual Director (except for removal under Section 4.17), the vacancy may be filled by a majority vote of the remaining Individual Directors. If the Director Limit is reduced due to a reduction in the number of Platinum Members, the number of Individual Directors shall be reduced at the next annual meeting to the Director Limit effective on January 1 of such calendar year. Thus, during certain periods, the number of Individual Directors may exceed the number of Platinum Directors.

4.3 <u>Resignation</u>. Any director may resign by delivering notice in writing or by electronic transmission to the Executive Director, Chairman of the Board or Secretary. Such resignation shall be effective upon receipt unless it is specified to be effective at some other time or upon the happening of some other event.

4.4 <u>Removal</u>. A Gold Director may be removed from office at any time, with or without cause, as provided by Section 4.17 or by the Gold Director Selector who appointed such Gold Director. A Platinum Director may be removed from office at any time, with or without cause, by the Platinum Member who appointed such Platinum Director. The Individual Directors, Platinum Directors or Gold Directors may be removed by the Board of Directors for Cause and as provided in Section 4.17. Cause shall be defined as follows: (i) failure to attend three consecutive Board meetings, (ii) failure to attend more than half of the Board meetings within any twenty-four month period, (iii) breach of the Code of Conduct, (iv) declaration of unsound mind by a final order of court or (v) conviction of a felony.

4.5 <u>Regular Meetings</u>. Regular meetings of the Board of Directors may be held at such time and place, either within or without the State of Delaware, as shall be determined from time to time by the Board of Directors on the dates and times determined as set forth below. The meetings of the Board of Directors will be held no less often than quarterly. Any director who is absent when such a determination is made shall be given notice of the determination. The Board shall act either by written consent or in a meeting within twenty five days of the end of the calendar year for the purpose of approving new Gold Members and new Platinum Members. The Board shall, on an annual basis, establish the dates and times of the regular quarterly meetings and the Secretary shall give prompt written notice of the schedule to each director then in office.

4.6 <u>Special Meetings</u>. Special meetings of the Board of Directors may be called by the Chairman of the Board, the Executive Director or two thirds of the directors currently in office and may be held at any time and place, within or without the State of Delaware.

4.7 <u>Notice of Special Meetings</u>. Notice of any special meeting of directors shall be given to each director by whom it is not waived by the Secretary or by the officer or one of the directors calling the meeting. Notice shall be duly given to each director by whom it is not waived by (a) giving notice to such director in person or by telephone, electronic transmission or voice message system at least 72 hours in advance of the meeting, (b) sending a facsimile to his last known facsimile number, or delivering written notice by hand to his last known business or home address, at least 72 hours in advance of the meeting, or (c) mailing written notice to his last known business or home address at least five days in advance of the meeting. A notice or waiver of notice of a meeting of the Board of Directors need not specify the purposes of the meeting. Unless otherwise indicated in the notice thereof, any and all business may be transacted at a special meeting.

4.8 <u>Participation in Meetings by Telephone Conference Calls or Other Methods of Communication</u>. Directors or any members of any committee designated by the directors may participate in a meeting of the Board of Directors or such committee by means of conference telephone or other communications equipment by means of which all persons participating in the meeting can hear each other, and participation by such means shall constitute presence in person at such meeting.

4.9 <u>Quorum</u>. A majority of the total number of directors in office shall constitute a quorum at any meeting of the Board of Directors. In the absence of a quorum at any such meeting, a majority of the directors present may adjourn the meeting from time to time without further notice other than announcement at the meeting, until a quorum shall be present. Interested directors may be counted in determining the presence of a quorum at a meeting of the Board of Directors or at a meeting of a committee which authorizes a particular contract or transaction.

4.10 <u>Action at Meeting</u>. At any meeting of the Board of Directors at which a quorum is present, the vote of a majority of those present shall be sufficient to take any action, unless a different vote is specified by law or these Bylaws.

4.11 <u>Action by Written Consent</u>. Any action required or permitted to be taken at any meeting of the Board of Directors or of any committee of the Board of Directors may be taken without a meeting if all members of the Board or committee, as the case may be, consent to the action in writing or by electronic transmission, and the writings or electronic transmissions are filed with the minutes of proceedings of the Board or committee. Such filing shall be in paper form if the minutes are maintained in paper form and shall be in electronic form if the minutes are maintained in electronic form.

4.12 <u>Committees</u>. The Board of Directors may designate one or more committees, including, without limitation a compensation committee, each committee to consist of one or more of the directors of the Foundation (except for the Technical Committee, User Committee and Legal Affairs Committee), with such lawfully delegated powers and duties as it therefor confers, to serve at the pleasure of the Board of Directors. The Board of Directors may also appoint advisory committees which may be composed of members of the Board of Directors, non-members of the Board of Directors or a combination of both types of individuals; provided that the advisory committees shall provide advice to the Board of Directors and the Board of Directors may not delegate its authority to such an advisory committee. The Board of Directors may designate one or more directors as alternate members of any committee, who may replace any absent or disqualified member at any meeting of the committee. Any such committee, to the extent provided in the resolution of the Board of Directors and subject to the provisions of the Delaware Corporate Law, shall have and may exercise all the powers and authority of the Board of Directors in the management of the business and affairs of the Foundation and may authorize the seal of the Foundation to be affixed to all papers which may require it. Each such committee shall keep minutes and make such reports as the Board of Directors may from time to time request. Except as the Board of Directors may otherwise determine, any committee may make rules for the conduct of its business, but unless otherwise provided by such rules, its business shall be conducted as nearly as possible in the same manner as is provided in these Bylaws for the Board of Directors.

4.13 <u>Technical Committee</u>.
; : (a) The Technical Committee shall be selected as provided in the Technical Committee Member Policy in <u>[[#appendix4|Appendix 4]]</u>.
; : (b) The Technical Committee shall have the authority to determine the modules for addition, combination, split or deletion from the OpenStack Project except for modules of the Core OpenStack Project (as defined in Section 4.1(b) above) which shall be managed as provided below. For modules of the Core OpenStack Project, the Technical Committee may recommend to the Board of Directors the modules for addition, combination, split or deletion from the Core OpenStack Project. Except as provided below, the Board of Directors shall consider only those additions, combinations, splits or deletions that are recommended by the Technical Committee, but shall have the sole authority to approve or reject such additions, combinations, splits and deletions from the Core OpenStack Project. If any software in the Core OpenStack Project is (i) subject to an injunction or other court order which would subject the distributors or users of such software to liability for intellectual property infringement or misappropriation or (ii) the majority of the Board of Directors believes that such an order is reasonably likely, the Board of Directors shall give notice to the chair of the Technical Committee of the issue. If the Technical Committee does not take reasonable steps to mitigate the risk (such as ceasing distribution of such software or modifying such software to make it non-infringing) as determined by the Board of Directors within thirty (30) days of the receipt of such notice, the Board of Directors may waive the requirement in the Trademark Policy or otherwise to include such software in a distribution in order to use the OpenStack trademarks.
; : (c) On the written request of at least three (3) members of the Technical Committee, the Board of Directors shall appoint a mediator to assist in the resolution of any dispute or deadlock in the Technical Committee.
; : (d) The Technical Committee shall determine the procedures for nominating a member to become the chair of the Technical Committee. The Board of Directors shall have the authority to approve the Technical Committee chair, as nominated by the Technical Committee, and shall approve the chair proposed by the Technical Committee absent Cause.
; : (e) The term of the chair of the Technical Committee shall terminate upon the death, resignation, removal or failure to be re-elected to the Technical Committee. The chair of the Technical Committee may be removed by the majority of the other members of the Technical Committee (not including such chair) for Cause as defined below. The procedures for such removal shall be determined by the Technical Committee. Cause shall include (i) failure to attend more than half of the Technical Committee meetings within any twenty-four month period, (ii) breach of the Code of Conduct, (iii) declaration of unsound mind by a final order of court, or (iv) conviction of a felony. If the Technical Committee does not remove the chair of the Technical Committee for Cause, the Board of Directors may request that the Technical Committee reconsider this decision. If the Technical Committee does not remove the Technical Committee chair within thirty (30) days of notice from the Board of Directors, the Board of Directors may vote to remove the Technical Committee chair for Cause. Notwithstanding removal of the Technical Committee Chair by the Board under this Section, the individual may continue to be a member of the Technical Committee unless the Technical Committee removes the individual from the Technical Committee.

4.14 <u>User Committee</u>. The User Committee shall be an advisory committee to the Board of Directors and shall be comprised of at least three (3) Individual Members, one (1) appointed by the Technical Committee, one (1) appointed by the Board of Directors, and one (1) appointed by the appointees of the Technical Committee and Board of Directors. The User Committee shall organize its meetings and may, on approval of the Board of Directors, create elected seats to be filled by a vote of the Individual Members. On request of the User Committee, the Board of Directors shall invite the User Committee to attend each regular quarterly meeting and shall allocate at least one (1) hour during the regular quarterly meeting following the annual election to hear the report and recommendations of the User Committee. On request of the User Committee, the Technical Committee shall invite the User Committee to attend a regular meeting and shall allocate at least one (1) hour during such meeting up to four times each calendar year to hear the report and recommendations of the User Committee.

4.15 <u>Legal Affairs Committee</u>. The Legal Affairs Committee shall be an advisory committee to the Board of Directors and shall be comprised of no more than five (5) members. The Board of Directors shall appoint the members of Legal Affairs Committee. The Legal Affairs Committee shall advise the Board of Directors on the management of: (i) compliance with and enforcement of the Trademark Policy, (ii) strategies to promote the efficient intellectual property protection of the OpenStack Project, including without limitation, the resolution of patent and other intellectual property issues and disputes related to the Members’ use of the OpenStack Project, and (iii) all programs that the Board of Directors is considering relating to intellectual property management and protection.

4.16 <u>Open Meetings and Records</u>. Except as necessary to protect attorney-client privilege and sensitive personnel information, the Board of Directors shall: (i) permit observation of its meetings by Members via remote teleconference or other electronic means, and (ii) publish the Board of Directors minutes and make available to any Member on request other information and records of the Foundation as required by Delaware Corporate Law.

4.17 <u>Director Diversity</u>.
; : (a) One of the methods which the Members have chosen to ensure the technical meritocracy of the OpenStack Project is to ensure diversity in managing the OpenStack Project. This diversity shall be implemented by limiting the relationships between the Members, the Board of Directors and the Technical Committee. No more than two directors shall be Affiliated (the “Director Diversity Requirement”).
; : (b) For the purposes of the Director Diversity Requirement, the term “Affiliated” or “Affiliation” in the Bylaws is defined as follows:
; : (i) relationships between Members who are business entities and Members who are individuals (whether Individual Members, Gold Members or Platinum Members), the individual is a (i) board member, officer or employee of the business entity or its Affiliated Group (as defined in Section 2.5) or (ii) an independent contractor to the business entity or its Affiliated Group who has earned more than $60,000 in the most recent twelve month period; or
; : (ii) relationship between Members who are all individuals, the individuals are (a) independent contractors who have earned more than $60,000 in the most recent twelve month period from the Affiliated Group (b) board members of one or more entities in the Affiliated Group (c) officers of one or more entities in the Affiliated Group or (d) employees of one or more entities in the Affiliated Group.
; : The final determination of Affiliation shall be made by the Board of Directors without the vote of the directors who are alleged to have been Affiliated.
; : (c) No director may take office if the addition of the director would cause a violation of the Director Diversity Requirement. If the new director is a Platinum Director, the Platinum Member making such appointment shall make the determination of which other director shall resign from the Board of Directors. If the designated director does not resign, the Executive Director shall call a special meeting of the relevant class of Members. If the new director is a Gold Director, the Gold Director Selector making such appointment shall make the determination of which other director shall resign from the Board of Directors. If the designated director does not resign, the Executive Director shall call a special meeting of the relevant class of Members. If the new director is elected by the Individual Members, then the individual having the next highest number of votes whose admission would not cause a violation of the Director Diversity Requirement shall be become the new director instead of the individual whose election would cause a violation of the Director Diversity Requirement.
; : (d) If a director who is an individual becomes Affiliated during his or her term and such Affiliation violates the Director Diversity Requirement, such individual shall resign as a director.
; : (e) A violation of the Director Diversity Requirement may be waived by a vote of two thirds of the Board of Directors (not including the directors who are Affiliated).

4.18 <u>Compensation of Directors</u>. Directors shall not be entitled to compensation or reimbursement of expenses, except that on the request of an Individual Director, the Executive Director may advance the reasonable travel expenses associated with in-person attendance for at least one regular quarterly Board of Directors meeting each calendar year, including airfare, lodging, and meals. No such payment shall preclude any director from serving the Foundation in any other capacity and receiving compensation for such service except as limited by the Code of Conduct.

4.19 <u>Nomination of Individual Director Candidates</u>. Nominations for Individual Directors must be submitted to the Secretary in writing, signed by a minimum of ten (10) Individual Members no later than thirty (30) days prior to the date of the annual meeting or special meeting for election of the Individual Directors. For the initial special meeting to elect Individual Directors, nominations must be received by the Secretary at least fourteen (14) days prior to the meeting. The Secretary shall promptly publish the names of all properly nominated persons to the Foundation website.

4.20 <u>Code of Conduct</u>. The directors, officers, employees, members of the Technical Committee and contractors shall comply with the Code of Conduct attached as <u>[[#appendix5|Appendix 5]]</u>. The Members shall comply with the Community Code of Conduct attached as <u>[[#appendix6|Appendix 6]]</u>.

4.21 <u>Initial Board of Directors</u>. Within 24 hours of the COI Effective Date, the incorporator shall appoint the following individuals as members of the initial Board of Directors: Jonathan Bryce, Mark Collier, and Alice King (“Initial Board”). Notwithstanding the other provisions of the Bylaws, the Initial Board shall give fifteen (15) days prior written notice to the Individual Members, Gold Members and Platinum Members for a special meeting of such class of Members to elect, respectively, the Individual Directors or Gold Directors or appoint the Platinum Directors in the manner provided in Article III. These Bylaws may not be altered, amended or repealed or new bylaws adopted by the Initial Board.

== ARTICLE V. OFFICERS ==
5.1 <u>Enumeration</u>. The officers of the Foundation shall consist of an Executive Director who shall act as Chief Executive Officer and a Secretary as well as such other officers with such other titles as the Board of Directors shall determine, including, at the discretion of the Board of Directors, a Chairman of the Board and one or more Vice Presidents and Assistant Secretaries. The Board of Directors may appoint such other officers as it may deem appropriate.

5.2 <u>Election</u>. Officers shall be appointed annually by the Board of Directors at its first meeting. Officers may be appointed by the Board of Directors at any other meeting.

5.3 <u>Qualification</u>. No officer need be a Member. Any two or more offices may be held by the same person.

5.4 <u>Tenure</u>. Except as otherwise provided by law, by the Certificate of Incorporation or by these Bylaws, each officer shall hold office until his successor is elected and qualified, unless a different term is specified in the vote appointing the officer, or until his earlier death, resignation or removal.

5.5 <u>Resignation and Removal</u>. Any officer may resign by delivering his written resignation to the Foundation at its principal office or to the Executive Director or Secretary. Such resignation shall be effective upon receipt unless it is specified to be effective at some other time or upon the happening of some other event. Any officer elected by the Board of Directors may be removed at any time, with or without cause, by the Board of Directors.

5.6 <u>Chairman of the Board</u>. The Board of Directors may elect a Chairman of the Board from among the directors. If the Board of Directors elects a Chairman of the Board, he shall perform such duties and possess such powers as are assigned to the Chairman by the Board of Directors and these Bylaws. Unless otherwise provided by the Board of Directors, he shall preside at all meetings of the Board of Directors. The term of the Chairman of the Board shall not exceed two years. An individual may be elected Chairman of the Board for consecutive or non-consecutive, multiple terms.

5.7 <u>Executive Director</u>. The Executive Director who shall be the Chief Executive Officer of the Foundation shall, subject to the direction of the Board of Directors, have general supervision, direction and control of the business and the officers of the Foundation. He shall preside at all meetings of the Members and, in the absence or nonexistence of a Chairman of the Board, at all meetings of the Board of Directors. He shall have the general powers and duties of management usually vested in the chief executive officer of a corporation, including general supervision, direction and control of the business and supervision of other officers of the Foundation, and shall have such other powers and duties as may be prescribed by the Board of Directors or these Bylaws.

5.8 <u>Vice Presidents</u>. Any Vice President shall perform such duties and possess such powers as the Board of Directors or the Executive Director may from time to time prescribe. In the event of the absence, inability or refusal to act of the Executive Director, the Vice President (or if there shall be more than one, the Vice Presidents in the order determined by the Board of Directors) shall perform the duties of the Executive Director and when so performing shall have all the powers of and be subject to all the restrictions upon the Executive Director.

5.9 <u>Secretary and Assistant Secretaries</u>. The Secretary shall perform such duties and shall have such powers as the Board of Directors or the Executive Director may from time to time prescribe. In addition, the Secretary shall perform such duties and have such powers as are set forth in these Bylaws and as are incident to the office of the Secretary, including, without limitation, the duty and power to give notices of all meetings of Members and special meetings of the Board of Directors, to keep a record of the proceedings of all meetings of Members and the Board of Directors and prepare lists of Members and their addresses as required, to be custodian of corporate records and the corporate seal and to affix and attest to the same on documents.

Any Assistant Secretary shall perform such duties and possess such powers as the Board of Directors, the Executive Director or the Secretary may from time to time prescribe. In the event of the absence, inability or refusal to act of the Secretary, the Assistant Secretary (or if there shall be more than one, the Assistant Secretaries in the order determined by the Board of Directors) shall perform the duties and exercise the powers of the Secretary.

In the absence of the Secretary or any Assistant Secretary at any meeting of the Members or directors, the person presiding at the meeting shall designate a temporary secretary to keep a record of the meeting.

5.10 <u>Salaries</u>. Officers of the Foundation shall be entitled to such salaries, compensation or reimbursement as shall be fixed or allowed from time to time by the Board of Directors.

5.11 <u>Delegation of Authority</u>. The Board of Directors may from time to time delegate the powers or duties of any officer to any other officers or agents, notwithstanding any provision hereof.

== ARTICLE VI. GENERAL PROVISIONS ==
6.1 <u>Fiscal Year</u>. The fiscal year of the Foundation shall be as fixed by the Board of Directors.

6.2 <u>Corporate Seal</u>. The corporate seal shall be in such form as shall be approved by the Board of Directors.

6.3 <u>Waiver of Notice</u>. Whenever any notice whatsoever is required to be given by law, by the Certificate of Incorporation or by these Bylaws, a waiver of such notice either in writing signed by the person entitled to such notice or such person’s duly authorized attorney, or by electronic transmission or any other method permitted under the Delaware Corporate Law, whether before, at or after the time stated in such waiver, or the appearance of such person or persons at such meeting in person or by proxy, shall be deemed equivalent to such notice. Neither the business nor the purpose of any meeting need be specified in such a waiver. Attendance at any meeting shall constitute waiver of notice except attendance for the sole purpose of objecting to the timeliness or manner of notice.

6.4 <u>Evidence of Authority</u>. A certificate by the Secretary, or an Assistant Secretary, or a temporary Secretary, as to any action taken by the Members, directors, a committee or any officer or representative of the Foundation shall as to all persons who rely on the certificate in good faith be conclusive evidence of such action.

6.5 <u>Certificate of Incorporation</u>. All references in these Bylaws to the Certificate of Incorporation shall be deemed to refer to the Certificate of Incorporation of the Foundation, as amended and in effect from time to time.

6.6 <u>Severability</u>. Any determination that any provision of these Bylaws is for any reason inapplicable, illegal or ineffective shall not affect or invalidate any other provision of these Bylaws.

6.7 <u>Pronouns</u>. All pronouns used in these Bylaws shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the person or persons may require.

6.8 <u>Notices</u>. Except as otherwise specifically provided herein or required by law, all notices required to be given to any Member, director, officer, employee or agent of the Foundation shall be in writing and may in every instance be effectively given by hand delivery to the recipient thereof, by depositing such notice in the mails, postage paid, or by sending such notice by commercial courier service, or by facsimile or other electronic transmission as provided below. Any such notice shall be addressed to such Member, director, officer, employee or agent at his last known address as the same appears on the books of the Foundation. The time when such notice shall be deemed to be given shall be the time such notice is received by such Member, director, officer, employee or agent, or by any person accepting such notice on behalf of such person, if delivered by hand, facsimile, other electronic transmission or commercial courier service, or the time such notice is dispatched, if delivered through the mails. Without limiting the manner by which notice otherwise may be given effectively, notice to any Member shall be deemed given: (a) if by facsimile, when directed to a number at which the Member has consented to receive notice, (b) if by electronic mail, when directed to an electronic mail address at which the Member has consented to receive notice, (c) if by a posting on an electronic network together with separate notice to the Member of such specific posting, upon the later of (i) such posting and (ii) the giving of such separate notice, (d) if by any other form of electronic transmission, when directed to the Member, and (e) if by mail, when deposited in the mail, postage prepaid, directed to the Member at such Member’s address as it appears on the records of the Foundation.

6.9 <u>Reliance Upon Books, Reports and Records</u>. Each director, each member of any committee designated by the Board of Directors, and each officer of the Foundation shall, in the performance of his duties, be fully protected in relying in good faith upon the books of account or other records of the Foundation, as provided by law, including reports made to the Foundation by any of its officers, by an independent certified public accountant, or by an appraiser selected with reasonable care.

6.10 <u>Time Periods</u>. In applying any provision of these Bylaws which require that an act be done or not done a specified number of days prior to an event or that an act be done during a period of a specified number of days prior to an event, calendar days shall be used, the day of the performance of the act shall be excluded, and the day of the event shall be included.

6.11 <u>Facsimile Signatures</u>. In addition to the provisions for use of facsimile signatures elsewhere specifically authorized in these Bylaws, facsimile signatures of any officer or officers of the Foundation may be used whenever and as authorized by the Board of Directors or a committee thereof.

6.12 <u>Limitation on Activities</u>.
; : (a) Notwithstanding any other provisions of these Bylaws, the Foundation shall not carry on any activities not permitted to be carried on by a corporation exempt from federal income tax under Section 501(c)(6) of the Code.
; : (b) No part of the net earnings of the Foundation shall inure to the benefit of, or be distributable to, its Members, directors, officers, or other private persons, except that the Foundation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the exempt purposes of the Foundation.
; : (c) In the event the Foundation engages in lobbying activities, the Foundation shall comply with the requirements of Section 6033(e) of the Code.

== ARTICLE VII. INTELLECTUAL PROPERTY POLICY ==
7.1 <u>Licenses and Contribution Agreements for Software</u>.
; : (a) The Foundation shall generally accept contributions of software made pursuant to the terms of the Contributor License Agreements attached as <u>[[#appendix7|Appendix 7]]</u>. The Board of Directors may adopt additional contributor license agreements as may be appropriate for certain organizations or contributions to secure a license on terms which will permit distribution under the Apache License 2.0, and may require inclusion of the Apache License 2.0 license header in code contributions. The Board of Directors may delegate the authority to make non material amendments to the Contributor License Agreement to the Executive Director so long as such modifications permit distribution of the software under Apache License 2.0.
; : (b) The Foundation shall distribute the software in the OpenStack Project under the Apache License 2.0 unless changed as provided in Section 9.1

7.2 <u>Licenses and Contribution Agreements for Documentation</u>. The Foundation shall only accept contributions of documentation under a contribution agreement approved by the Board of Directors.

7.3 <u>Trademark Policy</u>. The Trademark Policy of the Foundation is attached as <u>[[#appendix8|Appendix 8]]</u>.

7.4 <u>Standards Policy</u>. The Foundation shall not establish any functional specifications or requirements for interoperability (a “Standard”) between third party technologies and the OpenStack Project, or any part of the OpenStack Project, provided that this restriction does not prohibit (a) the development, establishment or publication (or modification) of application programming interface and other technical means for third party technologies to interact with the OpenStack Project or (b) the development and publication (or modification) of a technical roadmap for the OpenStack Project. The creation of a Standard requires an amendment of the Bylaws, and such amendment shall determine the method of creation of such Standard. As a condition to and prior to implementation of such Standard, the Foundation (either acting via its Board of Directors or other method approved in the Bylaws amendment) shall establish intellectual property policies that require contributors to such Standard to license their intellectual property implemented by the Standard.

== ARTICLE VIII. ANTITRUST POLICY ==
The Antitrust Policy of the Foundation is attached as <u>[[#appendix9|Appendix 9]]</u>.

== ARTICLE IX. AMENDMENT ==
9.1 <u>By the Board of Directors</u>. Except as provided in Sections 4.21 and 9.2, these Bylaws may be altered, amended or repealed or new bylaws which may be adopted by the affirmative vote of two-thirds of the directors present at any regular or special meeting of the Board of Directors at which a quorum is also present. In addition to an amendment proposed and approved by the Board of Directors, a proposal to amend these Bylaws may be made by one of the following means: (i) a proposal of the Technical Committee approved by at least two-thirds (2/3) of individuals serving on the Technical Committee, (ii) a proposal of the Individual Members that is approved by at least ten percent (10%) of the Individual Members listed in the Individual Member Registry, (iii) a proposal of the Gold Members that is approved by at least two-thirds (2/3) of the Gold Members, or (iv) a proposal of the Platinum Members that is approved by at least two-thirds (2/3) of the Platinum Members. The proposal must be in writing, must specifically state the proposed language of the Bylaws Section(s) or Appendix as amended, and must be signed by each approving Technical Committee member, Individual Member, Gold Member or Platinum Member, as applicable.

9.2 <u>Special Votes</u>.
; : (a) In addition to the vote of the Board of Directors as provided in Section 9.1, the amendment of the following Sections or Appendices requires an affirmative vote of a majority of the Individual Members voting as provided in Article III, but only if at least 25% of the Individual Members vote: Sections 3.2, 3.5(a), 3.6 (as it relates to Individual Members), 3.9(a), 4.2(d), 4.4 (as it relates to Individual Members), 9.2(a) and the Individual Member Policy.
; : (b) In addition to the vote of the Board of Directors as provided in Section 9.1, the amendment of the following Sections or Appendices requires an affirmative vote of a majority of the Gold Members voting as provided in Article III: Sections 3.3, 3.5(b), 3.6 (as it relates to Gold Members), 3.9(b), 4.2(c), 4.4 (as it relates to Gold Members), 9.2(b) and the Gold Member Policy.
; : (c) In addition to the vote of the Board of Directors as provided in Section 9.1, the amendment of the following Sections or Appendices requires an affirmative vote of a majority of the Platinum Members as provided in Article III: Sections 3.6 (as it relates to Platinum Members), 3.9(c), 4.2(b), 4.4 (as it relates to Platinum Members), 9.2(c) and the Platinum Member Policy.
; : (d) In addition to the vote of the Board of Directors as provided in Section 9.1, the amendment of the following Sections requires an affirmative vote of (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, and (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting): Article II (not including the Appendices referenced in Article II), Sections 4.1, 4.2(a), 4.9, 4.10, 4.11, 4.13, 4.17, 4.20, 7.1, 7.2, 7.3, 7.4 (except that approval of an amendment to Section 7.4 requires a two thirds vote of the Board of Directors instead of the vote provided in Section 9.1), 9.2(d), and the Technical Committee Member Policy. However, the Board of Directors may by majority vote, amend the Trademark Policy prior to January 31, 2013 to establish testing and certification requirements for the use of the trademarks owned by the Foundation in connection with the use of the Core OpenStack Project. The amendment of Sections 3.4, 3.5(c), 3.7, and 3.10, as they apply to a particular class, requires an affirmative vote as follows for a particular class (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, or (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting).
; : Notwithstanding the special votes in Section 9.2, the Board may modify the following documents attached as Appendices: (i) the Antitrust Policy and the Member Policies as necessary to comply with applicable law, and (ii) the Member Policies as necessary for the efficient administration of the Foundation provided that such changes do not have the effect of materially changing the substance of the Member Policies.

== ARTICLE X. INDEMNIFICATION OF DIRECTORS AND OFFICERS ==
10.1 <u>Right to Indemnification</u>. Each person who was or is made a party or is threatened to be made a party to or is involved in any action, suit or proceeding, whether civil, criminal, administrative or investigative (“proceeding”), by reason of the fact that he or a person of whom he is the legal representative, is or was a director or officer of the Foundation or is or was serving at the request of the Foundation as a director or officer of another entity, or as a controlling person of a partnership, joint venture, trust or other enterprise, including service with respect to employee benefit plans, whether the basis of such proceeding is alleged action in an official capacity as a director or officer, or in any other capacity while serving as a director or officer, shall be indemnified and held harmless by the Foundation to the fullest extent authorized by Delaware Corporate Law, as the same exists or may hereafter be amended (but, in the case of any such amendment, only to the extent that such amendment permits the Foundation to provide broader indemnification rights than such law permitted the Foundation to provide prior to such amendment) against all expenses, liability and loss reasonably incurred or suffered by such person in connection therewith and such indemnification shall continue as to a person who has ceased to be a director or officer and shall inure to the benefit of his heirs, executors and administrators; provided, however, that except as provided in Section 10.1, the Foundation shall indemnify any such person seeking indemnity in connection with a proceeding (or part thereof) initiated by such person only if (a) such indemnification is expressly required to be made by law, (b) the proceeding (or part thereof) was authorized by the Board of Directors, (c) such indemnification is provided by the Foundation, in its sole discretion, pursuant to the powers vested in the Foundation under Delaware Corporate Law, or (d) the proceeding (or part thereof) is brought to establish or enforce a right to indemnification or advancement under an indemnity agreement or any other statute or law or otherwise as required under Section 145 of Delaware Corporate Law. The rights hereunder shall be contract rights and shall include the right to be paid expenses incurred in defending any such proceeding in advance of its final disposition; provided, however, that the payment of such expenses incurred by a director or officer of the Foundation in his capacity as a director or officer (and not in any other capacity in which service was or is tendered by such person while a director or officer, including, without limitation, service to an employee benefit plan) in advance of the final disposition of such proceeding, shall be made only upon delivery to the Foundation of an undertaking, by or on behalf of such director or officer, to repay all amounts so advanced if it should be determined ultimately by final judicial decision from which there is no further right to appeal that such director or officer is not entitled to be indemnified under this section or otherwise.

10.2 <u>Right of Claimant to Bring Suit</u>. If a claim under Section 10.1 is not paid in full by the Foundation within 60 days after a written claim has been received by the Foundation, or 20 days in the case of a claim for advancement of expenses, the claimant may at any time thereafter bring suit against the Foundation to recover the unpaid amount of the claim and, if such suit is not frivolous or brought in bad faith, the claimant shall be entitled to be paid also the expense of prosecuting such claim. It shall be a defense to any such action (other than an action brought to enforce a claim for expenses incurred in defending any proceeding in advance of its final disposition where the required undertaking, if any, has been tendered to this Foundation) that the claimant has not met the standards of conduct which make it permissible under the Delaware Corporate Law to indemnify the claimant for the amount claimed. Neither the failure of the Foundation (including its Board of Directors, independent legal counsel, or its Members) to have made a determination prior to the commencement of such action that indemnification of the claimant is proper in the circumstances because he has met the applicable standard of conduct set forth in the Delaware Corporate Law, nor an actual determination by the Foundation (including its Board of Directors, independent legal counsel or its Members) that the claimant has not met such applicable standard of conduct, shall be a defense to the action or create a presumption that claimant has not met the applicable standard of conduct. In any suit brought by the Foundation to recover an advancement of expenses pursuant to the terms of an undertaking, the Foundation shall be entitled to recover such expenses upon a final judicial decision from which there is no further right to appeal that the indemnitee has not met any applicable standard for indemnification set forth in the Delaware Corporate Law. In any suit brought by the indemnitee to enforce a right to indemnification or to an advancement of expenses hereunder, or brought by the Foundation to recover an advancement of expenses pursuant to the terms of an undertaking, the burden of proving that the indemnitee is not entitled to be indemnified, or to such advancement of expenses, shall be on the Foundation.

10.3 <u>Indemnification of Employees and Agents</u>. The Foundation may, to the extent authorized from time to time by the Board of Directors, grant rights to indemnification, and to the advancement of related expenses, to any employee or agent of the Foundation to the fullest extent of the provisions of this Article X with respect to the indemnification of and advancement of expenses to directors and officers of the Foundation.

10.4 <u>Non-Exclusivity of Rights</u>. The rights conferred on any person in this Article X shall not be exclusive of any other right which such persons may have or hereafter acquire under any statute, provision of the Certificate of Incorporation, Bylaws, agreement, vote of Members or disinterested directors or otherwise.

10.5 <u>Indemnification Contracts</u>. The Board of Directors is authorized to enter into a contract with any director, officer, employee or agent of the Foundation, or any person serving at the request of the Foundation as a director, officer, employee or agent of another Foundation, partnership, joint venture, trust or other enterprise, including employee benefit plans, providing for indemnification rights equivalent to or, if the Board of Directors so determines, greater than, those provided for in this Article X.

10.6 <u>Insurance</u>. The Foundation shall maintain insurance to the extent reasonably available, at its expense, to protect itself and any such director, officer, employee or agent of the Foundation or another Foundation, partnership, joint venture, trust or other enterprise against any such expense, liability or loss, whether or not the Foundation would have the power to indemnify such person against such expense, liability or loss under the Delaware Corporate Law.

10.7 <u>Effect of Amendment</u>. Any amendment, repeal or modification of any provision of this Article X shall not adversely affect any right or protection of an indemnitee or his successor in respect of any act or omission occurring prior to such amendment, repeal or modification.

== APPENDICES ==
<span id="appendix1"></span>'''Appendix 1''' [[http://www.openstack.org/legal/individual-member-policy/ Individual Member Policy]]<BR>
<span id="appendix2"></span>'''Appendix 2''' [[http://www.openstack.org/legal/platinum-member-policy/ Platinum Member Policy]]<BR>
<span id="appendix3"></span>'''Appendix 3''' [[http://www.openstack.org/legal/gold-member-policy/ Gold Member Policy]]<BR>
<span id="appendix4"></span>'''Appendix 4''' [[http://www.openstack.org/legal/technical-committee-member-policy/ Technical Committee Member Policy]]<BR>
<span id="appendix5"></span>'''Appendix 5''' [[http://www.openstack.org/legal/code-of-conduct/ Code of Conduct]]<BR>
<span id="appendix6"></span>'''Appendix 6''' [[http://www.openstack.org/legal/community-code-of-conduct/ Community Code of Conduct]]<BR>
<span id="appendix7"></span>'''Appendix 7''' Contributor License Agreements ([[CLA|Individual]], [[CLA|Corporate]], [[GovernmentCLA|US Government Agency]])<BR>
<span id="appendix8"></span>'''Appendix 8''' [http://www.openstack.org/brand/openstack-trademark-policy/ Trademark Policy]<BR>
<span id="appendix9"></span>'''Appendix 9''' [[http://www.openstack.org/legal/antitrust-compliance-policy/ Antitrust Policy]]<BR>

Governance/Foundation/UserCommittee

2021-08-24T17:43:36Z

Jbryce:

Governance/Foundation/Funding

2021-08-24T17:43:03Z

Jbryce:

Governance/Foundation/Structure

2021-08-24T17:42:49Z

Jbryce:

Governance/Foundation/Mission

2021-08-24T17:42:30Z

Jbryce:

Governance/Foundation/30Jun2021BoardMeeting

2021-06-30T04:23:53Z

Jbryce:

==June 30, 2021 Open Infrastructure Foundation Board of Directors Meeting ==
The Open Infrastructure Foundation Board of Directors will meet at 09:00 PM - 11:00 PM PST on June 29th / 0400-0600 UTC on June 30th, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
* Videoconference: https://zoom.us/j/96201224963
* International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
* To join the session by phone only:
** +1 346 248 7799 US (Houston)
** +1 669 900 6833 US (San Jose)
** +1 253 215 8782 US (Tacoma)
** +1 312 626 6799 US (Chicago)
** +1 646 876 9923 US (New York)
** +1 301 715 8592 US (Washington D.C)
** Meeting ID: 962 0122 4963

== Board Meeting Agenda - Draft==
: Chair: Julia Kreger
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openinfra-board on OFTC IRC
:
=== (04:00) Call To Order, Open Session ===

==== Roll Call ====

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Individual Member Directors
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
|-
|Y || Tim Bell
|?|| TBD (Was: Daniel Becker)
|Y|| Johan Christenson
|-
|Y|| Kurt Garloff
|Y|| Gang Chen
|Y|| ChangBo Guo
|-
|Y|| Julia Kreger
|N|| Paul Miller
|N|| Clemens Hardewig
|-
|Y|| Sean McGinnis
|N|| Michael Cheng
|Y|| Li Kai
|-
|Y|| Amy Marrich
|Y|| Chris Price
|Y|| Erin Bournival
|-
|N|| Mohammed Naser
|Y|| Jean-Pierre Ren
|Y|| Tytus Kurek
|-
|Y|| Allison Randal
|Y|| Xudong Ren
|Y|| Grace Lian
|-
|Y|| Rico Lin
|Y|| Xu Wang
|N|| Junwei Liu
|-
|Y|| Shane Wang
|N|| Ryan Van Wyk
|N|| Shannon McFarland
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenInfra Staff/Executive Leadership
|-
! Y/N
! Team
|-
|Y|| Jonathan Bryce
|-
|Y|| Mark Collier
|-
|Y|| Thierry Carrez
|-
|Y|| Wes Wilson
|-
|Y|| Claire Massey
|-
|Y|| Allison Price
|-
|Y|| Mark Radcliffe
|}

=== (04:15 UTC) Board Actions and Updates ===
* Thanks to Arkady Kanevsky, Daniel Becker, and Amar Padmanabhan.
* Approve minutes from April 27th, 2021 board meeting
* Welcome Erin Bournival (Dell), Michael Cheng (FB)
* [[Governance/Foundation/26Jan2021BoardMeeting#.287:20.29_Policy_Reminders|Policy reminder for new Directors]]
* Call for Finance Committee chair volunteer(s) and vote on new finance committee chair.
* Update from last informal discussion and seek to schedule - Allison

=== (04:30 UTC) Associate Member class creation ===
* Associate Member tier proposal and board vote - Thierry

=== (04:45 UTC) OpenStack Interop working group process change ===
* OpenStack Interop WG process change request and board vote - Arkady

=== (05:00 UTC) Call for assistance with Community Infrastructure ===

* Help needed for OpenStack/OpenDev infra tooling maintenance - Ghanshyam Mann

=== (05:15 UTC) Foundation Staff updates ===

* Chinese market update - Horace
* General staff update for 2021 - Mark/Allison
* Events - Jonathan/Mark

=== (06:00 UTC) Meeting Close ===

Governance/Foundation/30Jun2021BoardMeeting

2021-06-30T04:17:44Z

Jbryce: /* (05:15 UTC) Foundation Staff updates */

==June 30, 2021 Open Infrastructure Foundation Board of Directors Meeting ==
The Open Infrastructure Foundation Board of Directors will meet at 09:00 PM - 11:00 PM PST on June 29th / 0400-0600 UTC on June 30th, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
* Videoconference: https://zoom.us/j/96201224963
* International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
* To join the session by phone only:
** +1 346 248 7799 US (Houston)
** +1 669 900 6833 US (San Jose)
** +1 253 215 8782 US (Tacoma)
** +1 312 626 6799 US (Chicago)
** +1 646 876 9923 US (New York)
** +1 301 715 8592 US (Washington D.C)
** Meeting ID: 962 0122 4963

== Board Meeting Agenda - Draft==
: Chair: Julia Kreger
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openinfra-board on OFTC IRC
:
=== (04:00) Call To Order, Open Session ===

==== Roll Call ====

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Individual Member Directors
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
|-
|Y || Tim Bell
|?|| TBD (Was: Daniel Becker)
|Y|| Johan Christenson
|-
|Y|| Kurt Garloff
|Y|| Gang Chen
|Y|| ChangBo Guo
|-
|Y|| Julia Kreger
|N|| Paul Miller
|N|| Clemens Hardewig
|-
|Y|| Sean McGinnis
|N|| Michael Cheng
|Y|| Li Kai
|-
|Y|| Amy Marrich
|Y|| Chris Price
|Y|| Erin Bournival
|-
|N|| Mohammed Naser
|N|| Jean-Pierre Ren
|Y|| Tytus Kurek
|-
|Y|| Allison Randal
|Y|| Xudong Ren
|Y|| Grace Lian
|-
|Y|| Rico Lin
|Y|| Xu Wang
|N|| Junwei Liu
|-
|Y|| Shane Wang
|N|| Ryan Van Wyk
|N|| Shannon McFarland
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenInfra Staff/Executive Leadership
|-
! Y/N
! Team
|-
|Y|| Jonathan Bryce
|-
|Y|| Mark Collier
|-
|Y|| Thierry Carrez
|-
|Y|| Wes Wilson
|-
|Y|| Claire Massey
|-
|Y|| Allison Price
|-
|Y|| Mark Radcliffe
|}

=== (04:15 UTC) Board Actions and Updates ===
* Thanks to Arkady Kanevsky, Daniel Becker, and Amar Padmanabhan.
* Approve minutes from April 27th, 2021 board meeting
* Welcome Erin Bournival (Dell), Michael Cheng (FB)
* [[Governance/Foundation/26Jan2021BoardMeeting#.287:20.29_Policy_Reminders|Policy reminder for new Directors]]
* Call for Finance Committee chair volunteer(s) and vote on new finance committee chair.
* Update from last informal discussion and seek to schedule - Allison

=== (04:30 UTC) Associate Member class creation ===
* Associate Member tier proposal and board vote - Thierry

=== (04:45 UTC) OpenStack Interop working group process change ===
* OpenStack Interop WG process change request and board vote - Arkady

=== (05:00 UTC) Call for assistance with Community Infrastructure ===

* Help needed for OpenStack/OpenDev infra tooling maintenance - Ghanshyam Mann

=== (05:15 UTC) Foundation Staff updates ===

* Chinese market update - Horace
* General staff update for 2021 - Mark/Allison
* Events - Jonathan/Mark

=== (06:00 UTC) Meeting Close ===

Governance/Foundation/30Jun2021BoardMeeting

2021-06-30T04:12:15Z

Jbryce:

==June 30, 2021 Open Infrastructure Foundation Board of Directors Meeting ==
The Open Infrastructure Foundation Board of Directors will meet at 09:00 PM - 11:00 PM PST on June 29th / 0400-0600 UTC on June 30th, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
* Videoconference: https://zoom.us/j/96201224963
* International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
* To join the session by phone only:
** +1 346 248 7799 US (Houston)
** +1 669 900 6833 US (San Jose)
** +1 253 215 8782 US (Tacoma)
** +1 312 626 6799 US (Chicago)
** +1 646 876 9923 US (New York)
** +1 301 715 8592 US (Washington D.C)
** Meeting ID: 962 0122 4963

== Board Meeting Agenda - Draft==
: Chair: Julia Kreger
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openinfra-board on OFTC IRC
:
=== (04:00) Call To Order, Open Session ===

==== Roll Call ====

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Individual Member Directors
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
|-
|Y || Tim Bell
|?|| TBD (Was: Daniel Becker)
|Y|| Johan Christenson
|-
|Y|| Kurt Garloff
|Y|| Gang Chen
|Y|| ChangBo Guo
|-
|Y|| Julia Kreger
|N|| Paul Miller
|N|| Clemens Hardewig
|-
|Y|| Sean McGinnis
|N|| Michael Cheng
|Y|| Li Kai
|-
|Y|| Amy Marrich
|Y|| Chris Price
|Y|| Erin Bournival
|-
|N|| Mohammed Naser
|N|| Jean-Pierre Ren
|Y|| Tytus Kurek
|-
|Y|| Allison Randal
|Y|| Xudong Ren
|Y|| Grace Lian
|-
|Y|| Rico Lin
|Y|| Xu Wang
|N|| Junwei Liu
|-
|Y|| Shane Wang
|N|| Ryan Van Wyk
|N|| Shannon McFarland
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenInfra Staff/Executive Leadership
|-
! Y/N
! Team
|-
|Y|| Jonathan Bryce
|-
|Y|| Mark Collier
|-
|Y|| Thierry Carrez
|-
|Y|| Wes Wilson
|-
|Y|| Claire Massey
|-
|Y|| Allison Price
|-
|Y|| Mark Radcliffe
|}

=== (04:15 UTC) Board Actions and Updates ===
* Thanks to Arkady Kanevsky, Daniel Becker, and Amar Padmanabhan.
* Approve minutes from April 27th, 2021 board meeting
* Welcome Erin Bournival (Dell), Michael Cheng (FB)
* [[Governance/Foundation/26Jan2021BoardMeeting#.287:20.29_Policy_Reminders|Policy reminder for new Directors]]
* Call for Finance Committee chair volunteer(s) and vote on new finance committee chair.
* Update from last informal discussion and seek to schedule - Allison

=== (04:30 UTC) Associate Member class creation ===
* Associate Member tier proposal and board vote - Thierry

=== (04:45 UTC) OpenStack Interop working group process change ===
* OpenStack Interop WG process change request and board vote - Arkady

=== (05:00 UTC) Call for assistance with Community Infrastructure ===

* Help needed for OpenStack/OpenDev infra tooling maintenance - Ghanshyam Mann

=== (05:15 UTC) Foundation Staff updates ===

* General staff update for 2021 - Jonathan
* Forecast and steps into 2022 - Jonathan/Mark
* Chinese market update - Horace

=== (06:00 UTC) Meeting Close ===

Governance/Foundation/2Mar2021BoardMeeting

2021-03-02T15:31:53Z

Jbryce: /* Roll Call */

==March 2, 2021 Open Infrastructure Foundation Board of Directors Meeting ==
The Open Infrastructure Foundation Board of Directors will meet at 7:00am - 9:00am PST/1500-1700 UTC on March 2, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
* Videoconference: https://zoom.us/j/96201224963
* International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
* To join the session by phone only:
** +1 346 248 7799 US (Houston)
** +1 669 900 6833 US (San Jose)
** +1 253 215 8782 US (Tacoma)
** +1 312 626 6799 US (Chicago)
** +1 646 876 9923 US (New York)
** +1 301 715 8592 US (Washington D.C)
** Meeting ID: 962 0122 4963

== Board Meeting Agenda ==
: Chair: Allison Randal
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openinfra-board on freenode
:
=== (07:00) Call To Order, Open Session ===

==== Roll Call ====

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Individual Member Directors
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
|-
|Y || Tim Bell
| Y|| Daniel Becker
| Y|| Johan Christenson
|-
| Y|| Kurt Garloff
| Y|| Gang Chen
| Y|| ChangBo Guo
|-
| Y|| Julia Kreger
| N|| Ruan He
|Y || Clemens Hardewig
|-
|Y || Sean McGinnis
| Y|| Paul Miller
| Y|| Li Kai
|-
| Y|| Amy Marrich
| Y|| Amar Padmanabhan
| Y|| Arkady Kanevsky
|-
|N || Mohammed Naser
|Y || Chris Price
|Y || Tytus Kurek
|-
| Y|| Allison Randal
| Y|| Xudong Ren
|Y || Grace Lian
|-
|Y || Rico Lin
|Y || Xu Wang
|N || Junwei Liu
|-
| N|| Shane Wang
| N|| Ryan Van Wyk
| Y|| Shannon McFarland
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenInfra Staff/Executive Leadership
|-
! Y/N
! Team
|-
| Y|| Jonathan Bryce
|-
|Y || Mark Collier
|-
| Y|| Thierry Carrez
|-
| Y|| Wes Wilson
|-
| Y|| Claire Massey
|-
| Y|| Allison Price
|-
| Y|| Mark Radcliffe
|}

* Approve minutes from January 26, 2021 board meeting
:

=== (7:15) Board Actions and Updates ===
# Vote on Bylaws amendment to permit more than one Vice Chair
# Vice Chair elections
:

=== (7:30) Committee and WG Actions and Updates ===
* Diversity & Inclusion WG update - chair Amy Marrich - [https://etherpad.opendev.org/p/diversity-legal-audit Audit Etherpad]
:

=== (7:40) Strategic Discussion ===
* Brainstorming goals and priorities for board activity in 2021 - Jonathan/Mark ([https://etherpad.opendev.org/p/board-scratchpad-2021-03-02 Etherpad for brainstorming])
:
=== (8:40) Executive Session ===
* All but the OpenStack board members and invited OpenStack Staff members are asked to exit the meeting.
:
=== (9:00) Meeting Close ===

Governance/Foundation/2Mar2021BoardMeeting

2021-03-02T15:15:24Z

Jbryce:

==March 2, 2021 Open Infrastructure Foundation Board of Directors Meeting ==
The Open Infrastructure Foundation Board of Directors will meet at 7:00am - 9:00am PST/1500-1700 UTC on March 2, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
* Videoconference: https://zoom.us/j/96201224963
* International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
* To join the session by phone only:
** +1 346 248 7799 US (Houston)
** +1 669 900 6833 US (San Jose)
** +1 253 215 8782 US (Tacoma)
** +1 312 626 6799 US (Chicago)
** +1 646 876 9923 US (New York)
** +1 301 715 8592 US (Washington D.C)
** Meeting ID: 962 0122 4963

== Board Meeting Agenda ==
: Chair: Allison Randal
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openinfra-board on freenode
:
=== (07:00) Call To Order, Open Session ===

==== Roll Call ====

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Individual Member Directors
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
|-
|Y || Tim Bell
| Y|| Daniel Becker
| Y|| Johan Christenson
|-
| Y|| Kurt Garloff
| Y|| Gang Chen
| Y|| ChangBo Guo
|-
| Y|| Julia Kreger
| N|| Ruan He
|Y || Clemens Hardewig
|-
|Y || Sean McGinnis
| Y|| Paul Miller
| Y|| Li Kai
|-
| Y|| Amy Marrich
| Y|| Amar Padmanabhan
| Y|| Arkady Kanevsky
|-
|N || Mohammed Naser
|Y || Chris Price
|Y || Tytus Kurek
|-
| Y|| Allison Randal
| N|| Xudong Ren
|Y || Grace Lian
|-
|Y || Rico Lin
|Y || Xu Wang
|N || Junwei Liu
|-
| N|| Shane Wang
| N|| Ryan Van Wyk
| Y|| Shannon McFarland
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenInfra Staff/Executive Leadership
|-
! Y/N
! Team
|-
| Y|| Jonathan Bryce
|-
|Y || Mark Collier
|-
| Y|| Thierry Carrez
|-
| Y|| Wes Wilson
|-
| Y|| Claire Massey
|-
| Y|| Allison Price
|-
| Y|| Mark Radcliffe
|}

* Approve minutes from January 26, 2021 board meeting
:

=== (7:15) Board Actions and Updates ===
# Vote on Bylaws amendment to permit more than one Vice Chair
# Vice Chair elections
:

=== (7:30) Committee and WG Actions and Updates ===
* Diversity & Inclusion WG update - chair Amy Marrich - [https://etherpad.opendev.org/p/diversity-legal-audit Audit Etherpad]
:

=== (7:40) Strategic Discussion ===
* Brainstorming goals and priorities for board activity in 2021 - Jonathan/Mark ([https://etherpad.opendev.org/p/board-scratchpad-2021-03-02 Etherpad for brainstorming])
:
=== (8:40) Executive Session ===
* All but the OpenStack board members and invited OpenStack Staff members are asked to exit the meeting.
:
=== (9:00) Meeting Close ===

Governance/Foundation

2021-03-01T15:12:14Z

Jbryce: fixing link to march board meeting

== OpenStack Foundation ==
Documents
* [[Governance/Foundation/Mission|Foundation Mission]]
* [[Governance/Foundation/Structure|Foundation Structure]]
* [[Governance/Foundation/Funding|Foundation Funding]]
* [http://www.openstack.org/legal/bylaws-of-the-openstack-foundation/ Foundation Bylaws]
* [[Governance/Foundation/2014ProposedBylawsAmendment|2014 Proposed Amendments To The Bylaws]]
* [[Governance/Foundation/TechnicalCommittee|Technical Committee]]
* [[Governance/Foundation/UserCommittee|User Committee]]
* [[Governance/Foundation/PotentialMemberCriteria|Potential Gold and Platinum Member Criteria]]
* [[Governance/Foundation/RecruitWG|Recruit WG]]
* [[Governance/Foundation/OSFProjectConfirmationGuidelines|OSF Project Confirmation Guidelines]]
* [http://www.openstack.org/legal/transparency-policy/ Transparency Policy]
* [http://www.openstack.org/foundation/board-of-directors/ OpenStack Board Directors]
* [[Governance/CoreDefinition|Core Definition Guiding Principles]]
* Annual Report
** Foundation annual reports can now be found [https://openinfra.dev/about/ on the Open Infrastructure Foundation About page].
** Past annual reports:
*** [https://www.openstack.org/assets/reports/osf-annual-report-2014.pdf 2014 Annual Report]
*** [https://www.openstack.org/assets/reports/osf-annual-report-2015-FINAL.pdf 2015 Annual Report]
*** [https://www.openstack.org/assets/reports/OpenStack-2016-Annual-Report-final-draft.pdf 2016 Annual Report]
*** [https://www.openstack.org/assets/reports/OpenStack-AnnualReport2017.pdf 2017 Annual Report]
*** [https://www.openstack.org/foundation/2018-openstack-foundation-annual-report 2018 Annual Report]
*** [https://www.openstack.org/annual-reports/2019-openstack-foundation-annual-report 2019 Annual Report]

== OpenStack Board of Director Meetings ==
* 2021 Meeting Dates
** [[Governance/Foundation/26Jan2021BoardMeeting| January 26, 7am-9am Pacific Conference Call]]([[Governance/Foundation/26Jan2021BoardMinutes|Official Minutes]])
** [[Governance/Foundation/2Mar2021BoardMeeting| March 2, 7-9am Pacific (1500-1700 UTC) Conference Call]]
** April 27, 2-4pm Pacific (2100-2300 UTC) Conference Call
** June 29, 9-11pm Pacific (June 30, 0400-0600 UTC) Conference Call
** September 7, 7-9am Pacific (1400-1600 UTC) Conference Call
** October 26, 2-4pm Pacific, (2100-2300 UTC) Conference Call
** December 7, 9-11pm Pacific (December 8, 0500-0700 UTC) Conference Call

* 2020 Meeting Dates
** [[Governance/Foundation/28Jan2020BoardMeeting| January 28, 7am-9am Pacific Conference Call]]([[Governance/Foundation/28Jan2020BoardMinutes|Official Minutes]])
** [[Governance/Foundation/17March2020BoardMeeting| March 17, 1pm-3pm Pacific Conference Call]](Moved to April)
** [[Governance/Foundation/14April2020BoardMeeting| April 14, 7am -9am Pacific Conference Call]]([[Governance/Foundation/14April2020BoardMinutes|April 14 Official Minutes]])([[Governance/Foundation/16April2020BoardMinutes|April 16 Official Minutes]])
** [[Governance/Foundation/11June2020BoardMeeting| June 11, Conference Call]]([[Governance/Foundation/7June2020BoardMinutes|Official Minutes]])
** [[Governance/Foundation/25Aug2020BoardMeeting| August 25, 7am-9am Pacific Conference Call]]([[Governance/Foundation/25Aug2020BoardMinutes|Official Minutes]])
** [[Governance/Foundation/Oct2020BoardMeeting| October 13, 7am-9am Pacific Conference Call]]([[Governance/Foundation/Oct2020BoardMinutes|Official Minutes]])
** [[Governance/Foundation/8Dec2020BoardMeeting| December 8, 7am-9am Pacific Conference Call]]([[Governance/Foundation/8Dec2020BoardMinutes|Official Minutes]])

* 2019 Meeting Dates
** [[Governance/Foundation/29Jan2019BoardMeeting| January 29, 7am-9am Pacific Conference Call]]([[Governance/Foundation/29Jan2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/5March2019BoardMeeting| March 5, 1pm-3pm Pacific Conference Call]]([[Governance/Foundation/5March2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/8April2019BoardMeeting| April 8, 7am-9am Pacific Conference Call]]([[Governance/Foundation/8April2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/28April2019BoardMeeting|28 April F2F at Denver Summit - F2F]]([[Governance/Foundation/28April2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/4June2019BoardMeeting|4 June 7am-9am pacific, conference call]](Cancelled)
** [[Governance/Foundation/10September2019BoardMeeting|10 September 1pm-3pm pacific, conference call]]([[Governance/Foundation/10September2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/22October2019BoardMeeting|22 October 7am-8am pacific, conference call]]([[Governance/Foundation/22October2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/3November2019BoardMeeting|3 November 9am -5pm Shanghai, F2F]]([[Governance/Foundation/3November2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/10December2019BoardMeeting|10 December 7am-9am pacific, conference call]]([[Governance/Foundation/10December2019BoardMinutes|Official Minutes]])
* 2018 Meeting Dates
** [[Governance/Foundation/30Jan2018BoardMeeting| January 30, 7am-9am Pacific Conference Call]]([[Governance/Foundation/30Jan2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/26Feb2018BoardMeeting| February 26, 9am-5pm F2FIrish Time Zone]]([[Governance/Foundation/26Feb2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/24April2018BoardMeeting| April 24, 7am-9am Pacific]]([[Governance/Foundation/24Apr2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/20May2018BoardMeeting| May 20, F2F 9am - 5pm, including Joint Leadership (TC, UC, Board)]]([[Governance/Foundation/20May2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/17July2018BoardMeeting| July 17, 7am-9am Pacific Conference Call]] - Meeting cancelled
** [[Governance/Foundation/18Sep2018BoardMeeting| September 18, 1pm-3pm Pacific Conference Call]]([[Governance/Foundation/18Sep2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/25Oct2018BoardMeeting| October 25, 7am-9am Pacific Conference Call]]([[Governance/Foundation/25Oct2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/1Nov2018BoardMeeting| November 1, 1pm-1:30pm ]]([[Governance/Foundation/1Nov2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/12Nov2018BoardMeeting| November 12, F2F 9am - 12pm with Joint Leadership 1pm - 5pm]]([[Governance/Foundation/12Nov2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/11Dec2018BoardMeeting| December 11, 1pm-3pm Pacific Conference Call]]([[Governance/Foundation/11Dec2018BoardMinutes|Official Minutes]])
* 2017 Meeting Dates
** [[Governance/Foundation/24Jan2017BoardMeeting| January 24, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/24Jan2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/8Mar2017BoardMeeting| March 8-9, 9:00am-5:00pm Eastern, Board F2F and Joint meeting with TC,UC]]([[Governance/Foundation/8Mar2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/11Apr2017BoardMeeting| April 11, 7:00am-9:00am Pacific Conference Call]](Meeting Cancelled)
** [[Governance/Foundation/7May2017BoardMeeting| May 7, 9:00am-5:00pm Eastern, Board F2F and Joint meeting with TC,UC]]([[Governance/Foundation/7May2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/20June2017BoardMeeting| June 20, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/20Jun2017BoardMinutes|Official Minutes]])
** August 22, 7:00am-9:00am Pacific Conference Call (Not held. Deferred to the September meeting)
** [[Governance/Foundation/10Sep2017BoardMeeting| September 10, 9:00am -5pm Mountain OpenStack Board,TC,UC,Staff Leadership meeting]]([[Governance/Foundation/10Sep2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/10Oct2017BoardMeeting| October 10, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/10Oct2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/5Nov2017BoardMeeting| November 5, 9:00am-5:00pm Australia, Board F2F and Joint meeting with TC,UC]]([[Governance/Foundation/5Nov2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/5Dec2017BoardMeeting| December 5, 7:00am-9:00am Pacific Conference Call]]([[Governance/Foundation/5Dec2017BoardMinutes|Official Minutes]])

* 2016 Meeting Dates
** [[Governance/Foundation/26Jan2016BoardMeeting| January 26, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/26Jan2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/23Feb2016BoardMeeting| February 23, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/23Feb2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/29Mar2016BoardMeeting| March 29, 9am - 5pm Pacific, F2F held at the LF Collaboration Summit, Location Lake Tahoe, Nevada]]([[Governance/Foundation/29Mar2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/24Apr2016BoardMeeting| April 24, 9:00am - 2:00pm, F2F held at the OpenStack Summit, Austin Texas]]([[Governance/Foundation/24Apr2016BoardMinutes|Official Minutes]])
*** Joint TC/UC/Board April 24, 2:30pm - 5:30pm, Agenda: https://etherpad.openstack.org/p/6PuSKyUOHk
** [[Governance/Foundation/28Jun2016BoardMeeting| June 28, 7:00am-9:00am Pacific Conference Call]]
** [[Governance/Foundation/23Aug2016BoardMeeting| August 23, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/23Aug2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/24Oct2016BoardMeeting| October 24, 8:00am - 2:00pm , held at the OpenStack Summit, Barcelona, Spain]] ([[Governance/Foundation/(24Oct2016BoardMinutes|Official Minutes]])
*** Joint TC/UC/Board October 24, 2:30pm - 5:00pm
*** Summit Welcome Booth Crawl October 24, 5:00 - 7:00pm
*** Gold and Platinum Member meeting, October 25
*** High 5 Board meeting and other joint meetings, October 27
** [[Governance/Foundation/17Nov2016BoardMeeting| November 17, 1:00pm-3:00am Pacific Conference Call]] ([[Governance/Foundation/(17Nov2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/6Dec2016BoardMeeting| December 6, 7:00am-9:00am Pacific Conference Call]] ([[Governance/Foundation/6Dec2016BoardMinutes|Official Minutes]])

* 2015 Meeting Dates
** [[Governance/Foundation/28Jan2015BoardMeeting| January 28, 12:00pm-2:00pm Pacific Conference Call]]([[Governance/Foundation/28Jan2015BoardMinutes|Official Minutes]])
** [[Governance/Foundation/3Mar2015BoardMeeting| March 3, F2F 9am - 5pm ET, Location New York City ]]([[Governance/Foundation/3Mar2015BoardMinutes|Official Minutes]])
** [[Governance/Foundation/2Apr2015BoardMeeting| April 2, 12:00pm-2:00pm Pacific Conference Call ]]([[Governance/Foundation/2Apr2015BoardMinutes|Official Minutes]])
** [[Governance/Foundation/17May2015BoardMeeting| May 17, F2F, 9am - 2pm pacific, Location Emerald Ballroom, Fairmont Pacific Rim hotel Vancouver]] ([[Governance/Foundation/17May2015BoardMinutes|Official Minutes]])
*** Joint Board/TC meeting May 17, F2F, 2:30 pm - 5:30pm pacific, Location Emerald Ballroom, Fairmont Pacific Rim hotel Vancouver, Agenda: https://etherpad.openstack.org/p/board+tc-vancouver
** [[Governance/Foundation/28July2015BoardMeeting | July 28, 2015, F2F 9am - 5pm central, Location Austin, Texas ]] ([[Governance/Foundation/28July2015BoardMeetingMinutes|Official Minutes]])
** [[Governance/Foundation/26Oct2015BoardMeeting| October 26, F2F, 9am - 2pm, Tokyo Summit ]] ([[Governance/Foundation/26Oct2015BoardMeetingMinutes|Official Minutes]])
*** also includes a joint TC/UC/Board meeting (2:30 - 5:30pm)
** [[Governance/Foundation/3Dec2015BoardMeeting| December 3, 12:00pm-2:00pm Pacific Conference Call ]]([[Governance/Foundation/3Dec2015BoardMeetingMinutes|Official Minutes]])

* 2014
** [[Governance/Foundation/30Jan2014BoardMeeting|January 30, 2014 Board Meeting Agenda]] ([[Governance/Foundation/30Jan2014BoardMinutes|Official Minutes]])
** [[Governance/Foundation/4Mar2014BoardMeeting|March 4, 2014 Board Meeting Agenda]] ([[Governance/Foundation/4Mar2014BoardMinutes|Official Minutes]])
** [[Governance/Foundation/3Apr2014BoardMeeting|April 3, 2014 Board Meeting Agenda]] 12:00pm-2:00pm Pacific ([[Governance/Foundation/3Apr2014BoardMinutes|Official Minutes]])
** [[Governance/Foundation/11May2014BoardMeeting|May 11, 2014 Board Meeting Agenda]] ([[Governance/Foundation/11May2014BoardMinutes|Official Minutes]])
*** * [[Governance/Foundation/11May2014JointMeeting|May 11, 2014 Joint Meeting TC and Board]], Room B403, 3pm-5pm (May 11)
** [[Governance/Foundation/22July2014BoardMeeting|July 22, 2014 Board Meeting Agenda]] ([[Governance/Foundation/22July2014BoardMinutes|Official Minutes]]) Face 2 Face Portland, Oregon (OSCON) 8am - 5pm, OSCON OpenStack 4th Birthday 6pm - 9pm
** [[Governance/Foundation/18Sept2014BoardMeeting|September 18, 2014 Board Meeting Agenda]] ([[Governance/Foundation/18Sept2014BoardMinutes|Official Minutes]]), 12:00-2:00pm Pacific
** [[Governance/Foundation/20Oct2014BoardMeeting|October 20, 2014 Board Meeting Agenda]] ([[Governance/Foundation/20Oct2014BoardMinutes|Official Minutes]]), 12:00-2:00pm Pacific
** [[Governance/Foundation/2Nov2014BoardMeeting|Nov 2, 2014 Board Meeting Agenda]] ([[Governance/Foundation/2Nov2014BoardMinutes|Official Minutes]]), Face 2 Face at OpenStack Summit Paris, France 9am - 2pm, Location:Room Salle Maillot in Palais des Congrès (Summit venue).
*** [[Governance/Foundation/2Nov2014JointMeeting|Nov 2, 2014 Joint Meeting TC and Board]], 2:30pm - 5:30pm Paris, Location: Room Salle Maillot in Palais des Congrès (Summit venue).
*** [[Governance/Foundation/6Nov2014BoardMeeting|Board High Five Wrap up]](Quorum was not achieved), 5pm, production office Le Meridien, Paris
** [[Governance/Foundation/2Dec2014BoardMeeting|December 2014 Board Meeting Agenda]] ([[Governance/Foundation/2Dec2014BoardMinutes|Official 2 December Minutes]])([[Governance/Foundation/15Dec2014BoardMinutes|Official 15 December Minutes]])([[Governance/Foundation/18Dec2014BoardMinutes|Official 18 December Minutes]])

* 2013
** [[Governance/Foundation/31Jan2013BoardMeeting|January 31, 2013 Board Meeting Agenda]] ([[Governance/Foundation/31Jan2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/12Feb2013BoardMeeting|February 12, 2013 Board Meeting Agenda]]([[Governance/Foundation/12Feb2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/14Apr2013BoardMeeting|April 14, 2013 Board Meeting Agenda]]([[Governance/Foundation/14Apr2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/30May2013BoardMeeting|May 30, 2013 Board Meeting Agenda]]([[Governance/Foundation/30May2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/27June2013BoardMeeting|June 27, 2013 Board Meeting Agenda]]([[Governance/Foundation/27June2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/6Aug2013BoardMeeting|August 6, 2013 Board Meeting Agenda]]([[Governance/Foundation/6Aug2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/3Oct2013BoardMeeting|October 3, 2013 Board Meeting Agenda]]([[Governance/Foundation/3Oct2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/17Oct2013BoardMeeting|October 17, 2013 Board Meeting Agenda]]([[Governance/Foundation/17Oct2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/4Nov2013BoardMeeting|November 4, 2013 Board Meeting Agenda]]([[Governance/Foundation/4Nov2013BoardMinutes|Official Minutes]])

* 2012
** [[Governance/Foundation/Aug2012BoardAgenda|August 28, 2012, First Board Meeting]] ([[Governance/Foundation/Aug2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/07Sept2012BoardMeeting|September 7, 2012 Meeting]] ([[Governance/Foundation/07Sept2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/18Sept2012BoardMeeting|September 18, 2012 Meeting]] ([[Governance/Foundation/18Sept2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/15Oct2012BoardMeeting|October 15, 2012 Meeting]] ([[Governance/Foundation/15Oct2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/02Nov2012BoardMeeting|November 2, 2012 Meeting]] ([[Governance/Foundation/02Nov2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/16Nov2012BoardMeeting|November 16, 2012 Meeting]] ([[Governance/Foundation/16Nov2012BoardMinutes|Official Minutes]])

== Committees & Working Groups ==
* [[Governance/Foundation/FoundationFinanceCommittee|Foundation Finance Committee]]
* [[Governance/Foundation/LegalAffairsCommittee|Legal Affairs Committee]] (not active)
* [[Governance/Foundation/TransparencyCommittee|Transparency Committee]] (not active)
* [[Governance/Foundation/ElectionsCommittee|Elections Committee]] (not active)
* [[Governance/InteropWG|Interop Working Group]]
* [[Governance/CompensationCommittee|Compensation Committee]]
* [[Foundation/ProfessionalCertification|Professional Certification Working Group]]
* [[Diversity|Diversity Working Group]]
* [[GoldAndPlatinumMemberCommittee|Gold And Platinum Member Committee]]
** Reference: https://wiki.openstack.org/wiki/Governance/Foundation/PotentialMemberCriteria

== Gold Member Calls ==
2018
* Feb 22 – 1pm – 2pm pacific, Arkady
* May 2x – lunch at the Summit, Johan
* Sept 17 – 7am – 8am pacific, Joseph
* Nov 2x – Lunch at the Summit, Kenji
* Dec 10 - 1pm – 2pm pacific, Kurt
2017
* January 23, 1-2pm pacific - conf call, Chair: Rob
* March - 2, 1-2pm, Chair: Anni
* <nowiki>April 10, 7-8am pacific - conf call - Cancelled
* May 10, at Boston Summit, Chair: Lew
* June 19, 1-2pm pacific - conf call, Chair: Joseph
* [[Governance/Foundation/5Sep2017GoldCall|September 5,7-8am pacific - conf call, Chair: Kenji]]
* October 9, 1-2pm pacific - conf call, Chair: Boris
* November X at Sydney Summit, Chair: Rob
* December 4, 1-2pm pacific - conf call, Chair: Junwei Liu

2016
* [[Governance/Foundation/25Jan2016GoldCall|January 25th, 1pm - 2pm pacific, Kenji Kanashige]]
* [[Governance/Foundation/22Feb2016GoldCall| February 22, 1pm - 2pm pacific, Lew Tucker]]
* [[Governance/Foundation/24Mar2016GoldCall| March 24, 1pm - 2pm pacific, Manju ramananthpura]]
* April 27, Location and time TBD, Alex Freedland
* [[Governance/Foundation/27June2016GoldCall| June 27, 1pm - 2pm pacific, Anni Lai]]
* October 26, In person meeting at the OpenStack Summit, Time is TBD,Rob Esker
* December 5, 1pm - 2pm pacific Roland Chan

== Community Marketing & Events ==
* [[Governance/Foundation/Marketing|Marketing & Events Overview]]

Governance/Foundation/8Dec2020BoardMinutes

2021-02-03T21:44:02Z

Jbryce: Created page with "<div style="text-align:center;">MINUTES OF A TELEPHONIC MEETING OF</div> <div style="text-align:center;">THE BOARD OF DIRECTORS OF</div> <div style="text-align:center;">OPEN..."

<div style="text-align:center;">MINUTES OF A TELEPHONIC MEETING OF</div>

<div style="text-align:center;">THE BOARD OF DIRECTORS OF</div>

<div style="text-align:center;">OPENSTACK FOUNDATION</div>

<div style="text-align:center;">December 8, 2020 7:00 am PST</div>

The following are the minutes of a meeting of the Board of Directors (the “Board”) of OpenStack Foundation, a Delaware corporation (the “Foundation”) at the above time pursuant to notice duly given to all directors. The following directors were present by phone for all or part of the meeting:

<div style="margin-left:1in;margin-right:0in;">Alan Clark</div>
<div style="margin-left:1in;margin-right:0in;">Allison Randal</div>
<div style="margin-left:1in;margin-right:0in;">Amy Marrich</div>
<div style="margin-left:1in;margin-right:0in;">Arkady Kanevsky</div>
<div style="margin-left:1in;margin-right:0in;">Chris Price</div>
<div style="margin-left:1in;margin-right:0in;">Daniel Becker</div>
<div style="margin-left:1in;margin-right:0in;">Johan Christenson</div>
<div style="margin-left:1in;margin-right:0in;">Julia Kreger</div>
<div style="margin-left:1in;margin-right:0in;">Kurt Garloff</div>
<div style="margin-left:1in;margin-right:0in;">Li Kai</div>
<div style="margin-left:1in;margin-right:0in;">Mohammed Naser</div>
<div style="margin-left:1in;margin-right:0in;">Prakash Ramchandran</div>
<div style="margin-left:1in;margin-right:0in;">Ryan Van Wyk</div>
<div style="margin-left:1in;margin-right:0in;">Shane Wang</div>
<div style="margin-left:1in;margin-right:0in;">Shannon McFarland</div>
<div style="margin-left:1in;margin-right:0in;">Tim Bell</div>
<div style="margin-left:1in;margin-right:0in;">Tytus Kurek</div>
<div style="margin-left:1in;margin-right:0in;">Xudong Ren</div>

Also present for some or all of the meeting was Jonathan Bryce, Mark Collier, Thierry Carrey, Wes Wilson and Claire Massey of the Foundation. Mr. Clark called the meeting to order and provided an overview of the agenda. He also served as Chairman and asked Mr. Radcliffe to act as Secretary of the meeting and record the minutes. Mr. Clark welcomed Mr. Kurek to the Board as a new Board member.

<u>Approval of Board Minutes.</u>
<div style="margin-left:0in;margin-right:0in;">Mr. Clark presented the minutes from the October 13, 2020 Board meeting. Upon a motion duly made and seconded, the following resolution was approved by the Board:</div>
<div style="margin-left:0in;margin-right:0in;">RESOLVED, that minutes of the Board meeting on October 13, 2020 attached as Exhibit A is approved.</div>

<u>Report on Foundation Transition</u>
<div style="margin-left:0in;margin-right:0in;">Mr. Bryce reported on the Foundation’s shift to focus to open infrastructure. A Board discussion followed.</div>

<u>Budget Discussion</u>
<div style="margin-left:0in;margin-right:0in;">Mr. Bryce presented the proposed 2021 budget and discussed it. A Board discussion followed. Upon a motion duly made and seconded, the following resolution was approved by the Board:</div>
<div style="margin-left:0in;margin-right:0in;">RESOLVED, that proposed budget for 2021 minutes attached as Exhibit B is approved.</div>

<u>Report on Foundation Transition</u>
<div style="margin-left:0in;margin-right:0in;">Mr. Bryce reported on the Foundation’s shift to focus to open infrastructure. A Board discussion followed.</div>

<u>Report on Diversity and Inclusion Working Group</u>
<div style="margin-left:0in;margin-right:0in;">Ms. Marrich reported on the work of the Diversity and Inclusion Working Group. A Board discussion followed.</div>

<u>Report on InterOp Working Group</u>
<div style="margin-left:0in;margin-right:0in;">Mr. Ramchandran reported on the work of the InterOp Working Group. Mr. Ramchandran discussed the proposed Draft Guidelines for Victoria included in Exhibit B. A Board discussion followed. Upon a motion duly made and seconded, the following resolution was approved by the Board (with Ms. Kreger abstaining):</div>
<div style="margin-left:0in;margin-right:0in;">RESOLVED, that adoption of Draft Guidelines for Victoria attached as Exhibit C is approved.</div>

<u>Executive Session</u>
<div style="margin-left:0in;margin-right:0in;">The Board held an executive session.</div>

<u>Meeting Close</u>

There being no further business before the Board and upon motion duly made and seconded, the meeting was then adjourned at 9:00 am PST.

{| style="border-spacing:0;width:6.5in;"
|- style="background-color:#ffffff;border:none;padding-top:0in;padding-bottom:0in;padding-left:0.0799in;padding-right:0.0799in;"
||
||
|| Respectfully submitted,

Mark Radcliffe

Secretary of the Meeting

|-
|}

<div style="text-align:center;">Exhibit A:</div>
<div style="text-align:center;">October 13, 2020 Minutes</div>

<div style="text-align:center;">Exhibit B:</div>
<div style="text-align:center;">2021 Budget</div>

<div style="text-align:center;">Exhibit C:</div>
<div style="text-align:center;">Draft Guidelines for Victoria</div>

Governance/Foundation/26Jan2021BoardMeeting

2021-01-26T16:19:24Z

Jbryce:

==January 26, 2021 Open Infrastructure Foundation Board of Directors Meeting ==
The Open Infrastructure Foundation Board of Directors will meet at 7:00am - 9:00am PST/1500-1700 UTC on January 26, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
* Videoconference: https://zoom.us/j/96201224963
* International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
* To join the session by phone only:
** +1 346 248 7799 US (Houston)
** +1 669 900 6833 US (San Jose)
** +1 253 215 8782 US (Tacoma)
** +1 312 626 6799 US (Chicago)
** +1 646 876 9923 US (New York)
** +1 301 715 8592 US (Washington D.C)
** Meeting ID: 962 0122 4963

== Board Meeting Agenda ==
: Chair: Jonathan Bryce
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openinfra-board on freenode
:
=== (07:00) Call To Order, Open Session ===
==== The 2021 Board ====

A big thank you to Alan Clark, Prakash Ramchandran, and Xin Zhong for their participation on the OpenStack Board. Welcome to Rico Lin as a new Individual Director, Sean McGinnis as a returning Individual Director, Grace Lian as new Gold Member Director, ChangBo Guo returning as a new Gold Member Director, and Gang Chen, Paul Miller, Amar Padmanabhan and Xu Wang as new Platinum Directors.

==== Roll Call ====

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Individual Member Directors
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
|-
|Y || Tim Bell
|Y || Daniel Becker
|Y || Johan Christenson
|-
|Y || Kurt Garloff
|Y || Gang Chen
|Y || ChangBo Guo
|-
|Y || Julia Kreger
|N || Ruan He
|Y || Clemens Hardewig
|-
|Y || Sean McGinnis
|Y || Paul Miller
|Y || Li Kai
|-
|Y || Amy Marrich
|Y || Amar Padmanabhan
|Y || Arkady Kanevsky
|-
|Y || Mohammed Naser
|Y || Chris Price
|Y || Tytus Kurek
|-
|Y || Allison Randal
|Y || Xudong Ren
|Y || Grace Lian
|-
|Y || Rico Lin
|Y || Xu Wang
|N || Junwei Liu
|-
|Y || Shane Wang
|Y || Ryan Van Wyk
|Y || Shannon McFarland
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenInfra Staff/Executive Leadership
|-
! Y/N
! Team
|-
|Y || Jonathan Bryce
|-
|Y || Mark Collier
|-
|Y || Thierry Carrez
|-
|Y || Wes Wilson
|-
|Y || Claire Massey
|-
|Y || Allison Price
|-
|Y || Mark Radcliffe
|}

* Approve minutes from December 8, 2020 board meeting
:
=== (7:20) Policy Reminders ===
# Antitrust policy (https://www.openstack.org/legal/antitrust-compliance-policy/)
# Code of Conduct (https://www.openstack.org/legal/code-of-conduct/)
# Transparency policy (http://www.openstack.org/legal/transparency-policy/)
#: No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director or designee publishes a meeting summary, 72 hours or until the minutes have been approved by the board.
# Board Communication Channels
## Zoom for the board meeting calls
##: Call in information and meeting appointments will be sent to each Director.
##: Call in information will be sent to the Foundation mailing list and the Gold member mailing list
## Foundation mailing list
##: As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list."
##: Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
## Board mailing lists (Jonathan has added Board members to these lists)
### foundation-board@lists.openstack.org,
###:The foundation-board mailing list is read/write for Board members and read-only for community members. Please use this list for Board discussions
### foundation-board-confidential@lists.openstack.org
###: foundation-board-confidential mailing list for use with Board confidential information and documents
## IRC: #openinfra-board on freenode
## Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
##: Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
## Board Packet
##: A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
:
=== (7:40) Board Elections ===
* Chair and Vice Chair elections
:
=== (8:10) Silver Member Class creation ===
: Section 2.1 of the [https://www.openstack.org/legal/bylaws-of-the-openstack-foundation/ Amended Bylaws] allow the Board to create non-voting member classes. This amendment was added with the intention of creating a Silver Member class to replace the previous Corporate Sponsor category for companies.
:
: Motion: Create a Silver Member class under Section 2.1 of the Bylaws that is open to natural persons, business entities, academic institutions, government agencies, or any other legal person. There will be no limit on the number of Silver Members and the Board delegates the implementation of the Silver Member class to the Executive Director to create the necessary agreements.

=== (8:30) Committee Actions and Updates ===
Board Committees: Please contact the Chairs to join
# Compensation Committee - need a chair
#: The committee will meet soon to set 2021 objectives
# Finance Committee - Chair Arkady Kanevsky
# Contributor Recruiting Committee - Chair Johan Christenson
=== (9:00) Meeting Close ===

Governance/Foundation/26Jan2021BoardMeeting

2021-01-26T16:17:57Z

Jbryce: adding silver member proposal

==January 26, 2021 Open Infrastructure Foundation Board of Directors Meeting ==
The Open Infrastructure Foundation Board of Directors will meet at 7:00am - 9:00am PST/1500-1700 UTC on January 26, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
* Videoconference: https://zoom.us/j/96201224963
* International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
* To join the session by phone only:
** +1 346 248 7799 US (Houston)
** +1 669 900 6833 US (San Jose)
** +1 253 215 8782 US (Tacoma)
** +1 312 626 6799 US (Chicago)
** +1 646 876 9923 US (New York)
** +1 301 715 8592 US (Washington D.C)
** Meeting ID: 962 0122 4963

== Board Meeting Agenda ==
: Chair: Jonathan Bryce
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openinfra-board on freenode
:
=== (07:00) Call To Order, Open Session ===
==== The 2021 Board ====

A big thank you to Alan Clark, Prakash Ramchandran, and Xin Zhong for their participation on the OpenStack Board. Welcome to Rico Lin as a new Individual Director, Sean McGinnis as a returning Individual Director, Grace Lian as new Gold Member Director, ChangBo Guo returning as a new Gold Member Director, and Gang Chen, Paul Miller, Amar Padmanabhan and Xu Wang as new Platinum Directors.

==== Roll Call ====

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Individual Member Directors
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
|-
|Y || Tim Bell
|Y || Daniel Becker
|Y || Johan Christenson
|-
|Y || Kurt Garloff
|Y || Gang Chen
|Y || ChangBo Guo
|-
|Y || Julia Kreger
|N || Ruan He
|Y || Clemens Hardewig
|-
|Y || Sean McGinnis
|Y || Paul Miller
|Y || Li Kai
|-
|Y || Amy Marrich
|Y || Amar Padmanabhan
|Y || Arkady Kanevsky
|-
|Y || Mohammed Naser
|Y || Chris Price
|Y || Tytus Kurek
|-
|Y || Allison Randal
|Y || Xudong Ren
|Y || Grace Lian
|-
|Y || Rico Lin
|Y || Xu Wang
|N || Junwei Liu
|-
|Y || Shane Wang
|Y || Ryan Van Wyk
|Y || Shannon McFarland
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenInfra Staff/Executive Leadership
|-
! Y/N
! Team
|-
|Y || Jonathan Bryce
|-
|Y || Mark Collier
|-
|Y || Thierry Carrez
|-
|Y || Wes Wilson
|-
|Y || Claire Massey
|-
|Y || Allison Price
|-
|Y || Mark Radcliffe
|}

* Approve minutes from December 8, 2020 board meeting
:
=== (7:20) Policy Reminders ===
# Antitrust policy (https://www.openstack.org/legal/antitrust-compliance-policy/)
# Code of Conduct (https://www.openstack.org/legal/code-of-conduct/)
# Transparency policy (http://www.openstack.org/legal/transparency-policy/)
#: No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director or designee publishes a meeting summary, 72 hours or until the minutes have been approved by the board.
# Board Communication Channels
## Zoom for the board meeting calls
##: Call in information and meeting appointments will be sent to each Director.
##: Call in information will be sent to the Foundation mailing list and the Gold member mailing list
## Foundation mailing list
##: As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list."
##: Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
## Board mailing lists (Jonathan has added Board members to these lists)
### foundation-board@lists.openstack.org,
###:The foundation-board mailing list is read/write for Board members and read-only for community members. Please use this list for Board discussions
### foundation-board-confidential@lists.openstack.org
###: foundation-board-confidential mailing list for use with Board confidential information and documents
## IRC: #openinfra-board on freenode
## Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
##: Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
## Board Packet
##: A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
:
=== (7:40) Board Elections ===
* Chair and Vice Chair elections
:
=== (8:10) Silver Member Class creation ===
: Section 2.1 of the [https://www.openstack.org/legal/bylaws-of-the-openstack-foundation/ Amended Bylaws] allow the Board to create non-voting member classes. This amendment was added with the intention of creating a Silver Member class to replace the previous Corporate Sponsor category for companies.
:
: Motion: Create a Silver Member class that is open to natural persons, business entities, academic institutions, government agencies, or any other legal person. There will be no limit on the number of Silver Members and the Board delegates the implementation of the Silver Member class to the Executive Director to create the necessary agreements.

=== (8:30) Committee Actions and Updates ===
Board Committees: Please contact the Chairs to join
# Compensation Committee - need a chair
#: The committee will meet soon to set 2021 objectives
# Finance Committee - Chair Arkady Kanevsky
# Contributor Recruiting Committee - Chair Johan Christenson
=== (9:00) Meeting Close ===

Governance/Foundation/26Jan2021BoardMeeting

2021-01-26T15:29:55Z

Jbryce: adding ren xudong

==January 26, 2021 Open Infrastructure Foundation Board of Directors Meeting ==
The Open Infrastructure Foundation Board of Directors will meet at 7:00am - 9:00am PST/1500-1700 UTC on January 26, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
* Videoconference: https://zoom.us/j/96201224963
* International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
* To join the session by phone only:
** +1 346 248 7799 US (Houston)
** +1 669 900 6833 US (San Jose)
** +1 253 215 8782 US (Tacoma)
** +1 312 626 6799 US (Chicago)
** +1 646 876 9923 US (New York)
** +1 301 715 8592 US (Washington D.C)
** Meeting ID: 962 0122 4963

== Board Meeting Agenda ==
: Chair: Jonathan Bryce
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openinfra-board on freenode
:
=== (07:00) Call To Order, Open Session ===
==== The 2021 Board ====

A big thank you to Alan Clark, Prakash Ramchandran, and Xin Zhong for their participation on the OpenStack Board. Welcome to Rico Lin as a new Individual Director, Sean McGinnis as a returning Individual Director, Grace Lian as new Gold Member Director, ChangBo Guo returning as a new Gold Member Director, and Gang Chen, Paul Miller, Amar Padmanabhan and Xu Wang as new Platinum Directors.

==== Roll Call ====

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Individual Member Directors
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
|-
|Y || Tim Bell
|Y || Daniel Becker
|Y || Johan Christenson
|-
|Y || Kurt Garloff
|Y || Gang Chen
|Y || ChangBo Guo
|-
|Y || Julia Kreger
|N || Ruan He
|Y || Clemens Hardewig
|-
|Y || Sean McGinnis
|Y || Paul Miller
|Y || Li Kai
|-
|Y || Amy Marrich
|Y || Amar Padmanabhan
|Y || Arkady Kanevsky
|-
|Y || Mohammed Naser
|Y || Chris Price
|Y || Tytus Kurek
|-
|Y || Allison Randal
|Y || Xudong Ren
|Y || Grace Lian
|-
|Y || Rico Lin
|Y || Xu Wang
|N || Junwei Liu
|-
|Y || Shane Wang
|Y || Ryan Van Wyk
|Y || Shannon McFarland
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenInfra Staff/Executive Leadership
|-
! Y/N
! Team
|-
|Y || Jonathan Bryce
|-
|Y || Mark Collier
|-
|Y || Thierry Carrez
|-
|Y || Wes Wilson
|-
|Y || Claire Massey
|-
|Y || Allison Price
|-
|Y || Mark Radcliffe
|}

* Approve minutes from December 8, 2020 board meeting
:
=== (7:20) Policy Reminders ===
# Antitrust policy (https://www.openstack.org/legal/antitrust-compliance-policy/)
# Code of Conduct (https://www.openstack.org/legal/code-of-conduct/)
# Transparency policy (http://www.openstack.org/legal/transparency-policy/)
#: No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director or designee publishes a meeting summary, 72 hours or until the minutes have been approved by the board.
# Board Communication Channels
## Zoom for the board meeting calls
##: Call in information and meeting appointments will be sent to each Director.
##: Call in information will be sent to the Foundation mailing list and the Gold member mailing list
## Foundation mailing list
##: As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list."
##: Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
## Board mailing lists (Jonathan has added Board members to these lists)
### foundation-board@lists.openstack.org,
###:The foundation-board mailing list is read/write for Board members and read-only for community members. Please use this list for Board discussions
### foundation-board-confidential@lists.openstack.org
###: foundation-board-confidential mailing list for use with Board confidential information and documents
## IRC: #openinfra-board on freenode
## Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
##: Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
## Board Packet
##: A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
:
=== (7:40) Board Elections ===
* Chair and Vice Chair elections
:
=== (8:10) Silver Member Class creation ===
: Section 2.1 of the [https://www.openstack.org/legal/bylaws-of-the-openstack-foundation/ Amended Bylaws] allow the Board to create non-voting member classes. This amendment was added with the intention of creating a Silver Member class to replace the previous Corporate Sponsor category for companies.

=== (8:30) Committee Actions and Updates ===
Board Committees: Please contact the Chairs to join
# Compensation Committee - need a chair
#: The committee will meet soon to set 2021 objectives
# Finance Committee - Chair Arkady Kanevsky
# Contributor Recruiting Committee - Chair Johan Christenson
=== (9:00) Meeting Close ===

Governance/Foundation/26Jan2021BoardMeeting

2021-01-26T15:13:50Z

Jbryce:

==January 26, 2021 Open Infrastructure Foundation Board of Directors Meeting ==
The Open Infrastructure Foundation Board of Directors will meet at 7:00am - 9:00am PST/1500-1700 UTC on January 26, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
* Videoconference: https://zoom.us/j/96201224963
* International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
* To join the session by phone only:
** +1 346 248 7799 US (Houston)
** +1 669 900 6833 US (San Jose)
** +1 253 215 8782 US (Tacoma)
** +1 312 626 6799 US (Chicago)
** +1 646 876 9923 US (New York)
** +1 301 715 8592 US (Washington D.C)
** Meeting ID: 962 0122 4963

== Board Meeting Agenda ==
: Chair: Jonathan Bryce
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openinfra-board on freenode
:
=== (07:00) Call To Order, Open Session ===
==== The 2021 Board ====

A big thank you to Alan Clark, Prakash Ramchandran, and Xin Zhong for their participation on the OpenStack Board. Welcome to Rico Lin as a new Individual Director, Sean McGinnis as a returning Individual Director, Grace Lian as new Gold Member Director, ChangBo Guo returning as a new Gold Member Director, and Gang Chen, Paul Miller, Amar Padmanabhan and Xu Wang as new Platinum Directors.

==== Roll Call ====

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Individual Member Directors
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
|-
|Y || Tim Bell
|Y || Daniel Becker
|Y || Johan Christenson
|-
|Y || Kurt Garloff
|Y || Gang Chen
|Y || ChangBo Guo
|-
|Y || Julia Kreger
|N || Ruan He
|Y || Clemens Hardewig
|-
|Y || Sean McGinnis
|Y || Paul Miller
|Y || Li Kai
|-
|Y || Amy Marrich
|Y || Amar Padmanabhan
|Y || Arkady Kanevsky
|-
|Y || Mohammed Naser
|Y || Chris Price
|Y || Tytus Kurek
|-
|Y || Allison Randal
|N || Xudong Ren
|Y || Grace Lian
|-
|Y || Rico Lin
|Y || Xu Wang
|N || Junwei Liu
|-
|Y || Shane Wang
|Y || Ryan Van Wyk
|Y || Shannon McFarland
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenInfra Staff/Executive Leadership
|-
! Y/N
! Team
|-
|Y || Jonathan Bryce
|-
|Y || Mark Collier
|-
|Y || Thierry Carrez
|-
|Y || Wes Wilson
|-
|Y || Claire Massey
|-
|Y || Allison Price
|-
|Y || Mark Radcliffe
|}

* Approve minutes from December 8, 2020 board meeting
:
=== (7:20) Policy Reminders ===
# Antitrust policy (https://www.openstack.org/legal/antitrust-compliance-policy/)
# Code of Conduct (https://www.openstack.org/legal/code-of-conduct/)
# Transparency policy (http://www.openstack.org/legal/transparency-policy/)
#: No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director or designee publishes a meeting summary, 72 hours or until the minutes have been approved by the board.
# Board Communication Channels
## Zoom for the board meeting calls
##: Call in information and meeting appointments will be sent to each Director.
##: Call in information will be sent to the Foundation mailing list and the Gold member mailing list
## Foundation mailing list
##: As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list."
##: Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
## Board mailing lists (Jonathan has added Board members to these lists)
### foundation-board@lists.openstack.org,
###:The foundation-board mailing list is read/write for Board members and read-only for community members. Please use this list for Board discussions
### foundation-board-confidential@lists.openstack.org
###: foundation-board-confidential mailing list for use with Board confidential information and documents
## IRC: #openinfra-board on freenode
## Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
##: Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
## Board Packet
##: A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
:
=== (7:40) Board Elections ===
* Chair and Vice Chair elections
:
=== (8:10) Silver Member Class creation ===
: Section 2.1 of the [https://www.openstack.org/legal/bylaws-of-the-openstack-foundation/ Amended Bylaws] allow the Board to create non-voting member classes. This amendment was added with the intention of creating a Silver Member class to replace the previous Corporate Sponsor category for companies.

=== (8:30) Committee Actions and Updates ===
Board Committees: Please contact the Chairs to join
# Compensation Committee - need a chair
#: The committee will meet soon to set 2021 objectives
# Finance Committee - Chair Arkady Kanevsky
# Contributor Recruiting Committee - Chair Johan Christenson
=== (9:00) Meeting Close ===

Governance/Foundation/26Jan2021BoardMeeting

2021-01-26T15:12:01Z

Jbryce:

==January 26, 2021 Open Infrastructure Foundation Board of Directors Meeting ==
The Open Infrastructure Foundation Board of Directors will meet at 7:00am - 9:00am PST/1500-1700 UTC on January 26, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
* Videoconference: https://zoom.us/j/96201224963
* International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
* To join the session by phone only:
** +1 346 248 7799 US (Houston)
** +1 669 900 6833 US (San Jose)
** +1 253 215 8782 US (Tacoma)
** +1 312 626 6799 US (Chicago)
** +1 646 876 9923 US (New York)
** +1 301 715 8592 US (Washington D.C)
** Meeting ID: 962 0122 4963

== Board Meeting Agenda ==
: Chair: Jonathan Bryce
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openinfra-board on freenode
:
=== (07:00) Call To Order, Open Session ===
==== The 2021 Board ====

A big thank you to Alan Clark, Prakash Ramchandran, and Xin Zhong for their participation on the OpenStack Board. Welcome to Rico Lin as a new Individual Director, Sean McGinnis as a returning Individual Director, Grace Lian as new Gold Member Director, ChangBo Guo returning as a new Gold Member Director, and Gang Chen, Paul Miller, Amar Padmanabhan and Xu Wang as new Platinum Directors.

==== Roll Call ====

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Individual Member Directors
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
|-
|Y || Tim Bell
|Y || Daniel Becker
|Y || Johan Christenson
|-
|Y || Kurt Garloff
|Y || Gang Chen
|Y || ChangBo Guo
|-
|Y || Julia Kreger
|N || Ruan He
|Y || Clemens Hardewig
|-
|Y || Sean McGinnis
|Y || Paul Miller
|Y || Li Kai
|-
|Y || Amy Marrich
|Y || Amar Padmanabhan
|Y || Arkady Kanevsky
|-
|Y || Mohammed Naser
|Y || Chris Price
|Y || Tytus Kurek
|-
|Y || Allison Randal
|N || Xudong Ren
|Y || Grace Lian
|-
|Y || Rico Lin
|Y || Xu Wang
|N || Junwei Liu
|-
|Y || Shane Wang
|Y || Ryan Van Wyk
|Y || Shannon McFarland
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenInfra Staff/Executive Leadership
|-
! Y/N
! Team
|-
|? || Jonathan Bryce
|-
|? || Mark Collier
|-
|? || Thierry Carrez
|-
|? || Wes Wilson
|-
|? || Claire Massey
|-
|? || Allison Price
|-
|? || Mark Radcliffe
|}

* Approve minutes from December 8, 2020 board meeting
:
=== (7:20) Policy Reminders ===
# Antitrust policy (https://www.openstack.org/legal/antitrust-compliance-policy/)
# Code of Conduct (https://www.openstack.org/legal/code-of-conduct/)
# Transparency policy (http://www.openstack.org/legal/transparency-policy/)
#: No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director or designee publishes a meeting summary, 72 hours or until the minutes have been approved by the board.
# Board Communication Channels
## Zoom for the board meeting calls
##: Call in information and meeting appointments will be sent to each Director.
##: Call in information will be sent to the Foundation mailing list and the Gold member mailing list
## Foundation mailing list
##: As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list."
##: Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
## Board mailing lists (Jonathan has added Board members to these lists)
### foundation-board@lists.openstack.org,
###:The foundation-board mailing list is read/write for Board members and read-only for community members. Please use this list for Board discussions
### foundation-board-confidential@lists.openstack.org
###: foundation-board-confidential mailing list for use with Board confidential information and documents
## IRC: #openinfra-board on freenode
## Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
##: Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
## Board Packet
##: A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
:
=== (7:40) Board Elections ===
* Chair and Vice Chair elections
:
=== (8:10) Silver Member Class creation ===
: Section 2.1 of the [https://www.openstack.org/legal/bylaws-of-the-openstack-foundation/ Amended Bylaws] allow the Board to create non-voting member classes. This amendment was added with the intention of creating a Silver Member class to replace the previous Corporate Sponsor category for companies.

=== (8:30) Committee Actions and Updates ===
Board Committees: Please contact the Chairs to join
# Compensation Committee - need a chair
#: The committee will meet soon to set 2021 objectives
# Finance Committee - Chair Arkady Kanevsky
# Contributor Recruiting Committee - Chair Johan Christenson
=== (9:00) Meeting Close ===

Governance/Foundation/26Jan2021BoardMeeting

2021-01-26T15:06:17Z

Jbryce: Adding attendance

==January 26, 2021 Open Infrastructure Foundation Board of Directors Meeting ==
The Open Infrastructure Foundation Board of Directors will meet at 7:00am - 9:00am PST/1500-1700 UTC on January 26, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
* Videoconference: https://zoom.us/j/96201224963
* International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
* To join the session by phone only:
** +1 346 248 7799 US (Houston)
** +1 669 900 6833 US (San Jose)
** +1 253 215 8782 US (Tacoma)
** +1 312 626 6799 US (Chicago)
** +1 646 876 9923 US (New York)
** +1 301 715 8592 US (Washington D.C)
** Meeting ID: 962 0122 4963

== Board Meeting Agenda ==
: Chair: Jonathan Bryce
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openinfra-board on freenode
:
=== (07:00) Call To Order, Open Session ===
==== The 2021 Board ====

A big thank you to Alan Clark, Prakash Ramchandran, and Xin Zhong for their participation on the OpenStack Board. Welcome to Rico Lin as a new Individual Director, Sean McGinnis as a returning Individual Director, Grace Lian as new Gold Member Director, ChangBo Guo returning as a new Gold Member Director, and Gang Chen, Paul Miller, Amar Padmanabhan and Xu Wang as new Platinum Directors.

==== Roll Call ====

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Individual Member Directors
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
|-
|Y || Tim Bell
|Y || Daniel Becker
|Y || Johan Christenson
|-
|Y || Kurt Garloff
|Y || Gang Chen
|Y || ChangBo Guo
|-
|Y || Julia Kreger
|N || Ruan He
|Y || Clemens Hardewig
|-
|Y || Sean McGinnis
|N || Paul Miller
|Y || Li Kai
|-
|Y || Amy Marrich
|Y || Amar Padmanabhan
|Y || Arkady Kanevsky
|-
|Y || Mohammed Naser
|Y || Chris Price
|Y || Tytus Kurek
|-
|Y || Allison Randal
|N || Xudong Ren
|Y || Grace Lian
|-
|Y || Rico Lin
|Y || Xu Wang
|N || Junwei Liu
|-
|Y || Shane Wang
|Y || Ryan Van Wyk
|Y || Shannon McFarland
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenInfra Staff/Executive Leadership
|-
! Y/N
! Team
|-
|? || Jonathan Bryce
|-
|? || Mark Collier
|-
|? || Thierry Carrez
|-
|? || Wes Wilson
|-
|? || Claire Massey
|-
|? || Allison Price
|-
|? || Mark Radcliffe
|}

* Approve minutes from December 8, 2020 board meeting
:
=== (7:20) Policy Reminders ===
# Antitrust policy (https://www.openstack.org/legal/antitrust-compliance-policy/)
# Code of Conduct (https://www.openstack.org/legal/code-of-conduct/)
# Transparency policy (http://www.openstack.org/legal/transparency-policy/)
#: No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director or designee publishes a meeting summary, 72 hours or until the minutes have been approved by the board.
# Board Communication Channels
## Zoom for the board meeting calls
##: Call in information and meeting appointments will be sent to each Director.
##: Call in information will be sent to the Foundation mailing list and the Gold member mailing list
## Foundation mailing list
##: As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list."
##: Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
## Board mailing lists (Jonathan has added Board members to these lists)
### foundation-board@lists.openstack.org,
###:The foundation-board mailing list is read/write for Board members and read-only for community members. Please use this list for Board discussions
### foundation-board-confidential@lists.openstack.org
###: foundation-board-confidential mailing list for use with Board confidential information and documents
## IRC: #openinfra-board on freenode
## Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
##: Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
## Board Packet
##: A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
:
=== (7:40) Board Elections ===
* Chair and Vice Chair elections
:
=== (8:10) Silver Member Class creation ===
: Section 2.1 of the [https://www.openstack.org/legal/bylaws-of-the-openstack-foundation/ Amended Bylaws] allow the Board to create non-voting member classes. This amendment was added with the intention of creating a Silver Member class to replace the previous Corporate Sponsor category for companies.

=== (8:30) Committee Actions and Updates ===
Board Committees: Please contact the Chairs to join
# Compensation Committee - need a chair
#: The committee will meet soon to set 2021 objectives
# Finance Committee - Chair Arkady Kanevsky
# Contributor Recruiting Committee - Chair Johan Christenson
=== (9:00) Meeting Close ===

Governance/Foundation

2021-01-26T00:38:13Z

Jbryce: Adding link to jan 26 2021 agenda

== OpenStack Foundation ==
Documents
* [[Governance/Foundation/Mission|Foundation Mission]]
* [[Governance/Foundation/Structure|Foundation Structure]]
* [[Governance/Foundation/Funding|Foundation Funding]]
* [http://www.openstack.org/legal/bylaws-of-the-openstack-foundation/ Foundation Bylaws]
* [[Governance/Foundation/2014ProposedBylawsAmendment|2014 Proposed Amendments To The Bylaws]]
* [[Governance/Foundation/TechnicalCommittee|Technical Committee]]
* [[Governance/Foundation/UserCommittee|User Committee]]
* [[Governance/Foundation/PotentialMemberCriteria|Potential Gold and Platinum Member Criteria]]
* [[Governance/Foundation/RecruitWG|Recruit WG]]
* [[Governance/Foundation/OSFProjectConfirmationGuidelines|OSF Project Confirmation Guidelines]]
* [http://www.openstack.org/legal/transparency-policy/ Transparency Policy]
* [http://www.openstack.org/foundation/board-of-directors/ OpenStack Board Directors]
* [[Governance/CoreDefinition|Core Definition Guiding Principles]]
* Annual Report
** Foundation annual reports can now be found [https://openinfra.dev/about/ on the Open Infrastructure Foundation About page].
** Past annual reports:
*** [https://www.openstack.org/assets/reports/osf-annual-report-2014.pdf 2014 Annual Report]
*** [https://www.openstack.org/assets/reports/osf-annual-report-2015-FINAL.pdf 2015 Annual Report]
*** [https://www.openstack.org/assets/reports/OpenStack-2016-Annual-Report-final-draft.pdf 2016 Annual Report]
*** [https://www.openstack.org/assets/reports/OpenStack-AnnualReport2017.pdf 2017 Annual Report]
*** [https://www.openstack.org/foundation/2018-openstack-foundation-annual-report 2018 Annual Report]
*** [https://www.openstack.org/annual-reports/2019-openstack-foundation-annual-report 2019 Annual Report]

== OpenStack Board of Director Meetings ==
* 2021 Meeting Dates
** [[Governance/Foundation/26Jan2021BoardMeeting| January 26, 7am-9am Pacific Conference Call]]([[Governance/Foundation/26Jan2021BoardMinutes|Official Minutes]])
* 2020 Meeting Dates
** [[Governance/Foundation/28Jan2020BoardMeeting| January 28, 7am-9am Pacific Conference Call]]([[Governance/Foundation/28Jan2020BoardMinutes|Official Minutes]])
** [[Governance/Foundation/17March2020BoardMeeting| March 17, 1pm-3pm Pacific Conference Call]](Moved to April)
** [[Governance/Foundation/14April2020BoardMeeting| April 14, 7am -9am Pacific Conference Call]]([[Governance/Foundation/14April2020BoardMinutes|April 14 Official Minutes]])([[Governance/Foundation/16April2020BoardMinutes|April 16 Official Minutes]])
** [[Governance/Foundation/11June2020BoardMeeting| June 11, Conference Call]]([[Governance/Foundation/7June2020BoardMinutes|Official Minutes]])
** [[Governance/Foundation/25Aug2020BoardMeeting| August 25, 7am-9am Pacific Conference Call]]([[Governance/Foundation/25Aug2020BoardMinutes|Official Minutes]])
** [[Governance/Foundation/Oct2020BoardMeeting| October 13, 7am-9am Pacific Conference Call]]([[Governance/Foundation/Oct2020BoardMinutes|Official Minutes]])
** [[Governance/Foundation/8Dec2020BoardMeeting| December 8, 7am-9am Pacific Conference Call]]([[Governance/Foundation/8Dec2020BoardMinutes|Official Minutes]])

* 2019 Meeting Dates
** [[Governance/Foundation/29Jan2019BoardMeeting| January 29, 7am-9am Pacific Conference Call]]([[Governance/Foundation/29Jan2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/5March2019BoardMeeting| March 5, 1pm-3pm Pacific Conference Call]]([[Governance/Foundation/5March2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/8April2019BoardMeeting| April 8, 7am-9am Pacific Conference Call]]([[Governance/Foundation/8April2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/28April2019BoardMeeting|28 April F2F at Denver Summit - F2F]]([[Governance/Foundation/28April2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/4June2019BoardMeeting|4 June 7am-9am pacific, conference call]](Cancelled)
** [[Governance/Foundation/10September2019BoardMeeting|10 September 1pm-3pm pacific, conference call]]([[Governance/Foundation/10September2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/22October2019BoardMeeting|22 October 7am-8am pacific, conference call]]([[Governance/Foundation/22October2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/3November2019BoardMeeting|3 November 9am -5pm Shanghai, F2F]]([[Governance/Foundation/3November2019BoardMinutes|Official Minutes]])
** [[Governance/Foundation/10December2019BoardMeeting|10 December 7am-9am pacific, conference call]]([[Governance/Foundation/10December2019BoardMinutes|Official Minutes]])
* 2018 Meeting Dates
** [[Governance/Foundation/30Jan2018BoardMeeting| January 30, 7am-9am Pacific Conference Call]]([[Governance/Foundation/30Jan2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/26Feb2018BoardMeeting| February 26, 9am-5pm F2FIrish Time Zone]]([[Governance/Foundation/26Feb2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/24April2018BoardMeeting| April 24, 7am-9am Pacific]]([[Governance/Foundation/24Apr2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/20May2018BoardMeeting| May 20, F2F 9am - 5pm, including Joint Leadership (TC, UC, Board)]]([[Governance/Foundation/20May2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/17July2018BoardMeeting| July 17, 7am-9am Pacific Conference Call]] - Meeting cancelled
** [[Governance/Foundation/18Sep2018BoardMeeting| September 18, 1pm-3pm Pacific Conference Call]]([[Governance/Foundation/18Sep2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/25Oct2018BoardMeeting| October 25, 7am-9am Pacific Conference Call]]([[Governance/Foundation/25Oct2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/1Nov2018BoardMeeting| November 1, 1pm-1:30pm ]]([[Governance/Foundation/1Nov2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/12Nov2018BoardMeeting| November 12, F2F 9am - 12pm with Joint Leadership 1pm - 5pm]]([[Governance/Foundation/12Nov2018BoardMinutes|Official Minutes]])
** [[Governance/Foundation/11Dec2018BoardMeeting| December 11, 1pm-3pm Pacific Conference Call]]([[Governance/Foundation/11Dec2018BoardMinutes|Official Minutes]])
* 2017 Meeting Dates
** [[Governance/Foundation/24Jan2017BoardMeeting| January 24, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/24Jan2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/8Mar2017BoardMeeting| March 8-9, 9:00am-5:00pm Eastern, Board F2F and Joint meeting with TC,UC]]([[Governance/Foundation/8Mar2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/11Apr2017BoardMeeting| April 11, 7:00am-9:00am Pacific Conference Call]](Meeting Cancelled)
** [[Governance/Foundation/7May2017BoardMeeting| May 7, 9:00am-5:00pm Eastern, Board F2F and Joint meeting with TC,UC]]([[Governance/Foundation/7May2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/20June2017BoardMeeting| June 20, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/20Jun2017BoardMinutes|Official Minutes]])
** August 22, 7:00am-9:00am Pacific Conference Call (Not held. Deferred to the September meeting)
** [[Governance/Foundation/10Sep2017BoardMeeting| September 10, 9:00am -5pm Mountain OpenStack Board,TC,UC,Staff Leadership meeting]]([[Governance/Foundation/10Sep2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/10Oct2017BoardMeeting| October 10, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/10Oct2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/5Nov2017BoardMeeting| November 5, 9:00am-5:00pm Australia, Board F2F and Joint meeting with TC,UC]]([[Governance/Foundation/5Nov2017BoardMinutes|Official Minutes]])
** [[Governance/Foundation/5Dec2017BoardMeeting| December 5, 7:00am-9:00am Pacific Conference Call]]([[Governance/Foundation/5Dec2017BoardMinutes|Official Minutes]])

* 2016 Meeting Dates
** [[Governance/Foundation/26Jan2016BoardMeeting| January 26, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/26Jan2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/23Feb2016BoardMeeting| February 23, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/23Feb2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/29Mar2016BoardMeeting| March 29, 9am - 5pm Pacific, F2F held at the LF Collaboration Summit, Location Lake Tahoe, Nevada]]([[Governance/Foundation/29Mar2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/24Apr2016BoardMeeting| April 24, 9:00am - 2:00pm, F2F held at the OpenStack Summit, Austin Texas]]([[Governance/Foundation/24Apr2016BoardMinutes|Official Minutes]])
*** Joint TC/UC/Board April 24, 2:30pm - 5:30pm, Agenda: https://etherpad.openstack.org/p/6PuSKyUOHk
** [[Governance/Foundation/28Jun2016BoardMeeting| June 28, 7:00am-9:00am Pacific Conference Call]]
** [[Governance/Foundation/23Aug2016BoardMeeting| August 23, 1:00pm-3:00pm Pacific Conference Call]]([[Governance/Foundation/23Aug2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/24Oct2016BoardMeeting| October 24, 8:00am - 2:00pm , held at the OpenStack Summit, Barcelona, Spain]] ([[Governance/Foundation/(24Oct2016BoardMinutes|Official Minutes]])
*** Joint TC/UC/Board October 24, 2:30pm - 5:00pm
*** Summit Welcome Booth Crawl October 24, 5:00 - 7:00pm
*** Gold and Platinum Member meeting, October 25
*** High 5 Board meeting and other joint meetings, October 27
** [[Governance/Foundation/17Nov2016BoardMeeting| November 17, 1:00pm-3:00am Pacific Conference Call]] ([[Governance/Foundation/(17Nov2016BoardMinutes|Official Minutes]])
** [[Governance/Foundation/6Dec2016BoardMeeting| December 6, 7:00am-9:00am Pacific Conference Call]] ([[Governance/Foundation/6Dec2016BoardMinutes|Official Minutes]])

* 2015 Meeting Dates
** [[Governance/Foundation/28Jan2015BoardMeeting| January 28, 12:00pm-2:00pm Pacific Conference Call]]([[Governance/Foundation/28Jan2015BoardMinutes|Official Minutes]])
** [[Governance/Foundation/3Mar2015BoardMeeting| March 3, F2F 9am - 5pm ET, Location New York City ]]([[Governance/Foundation/3Mar2015BoardMinutes|Official Minutes]])
** [[Governance/Foundation/2Apr2015BoardMeeting| April 2, 12:00pm-2:00pm Pacific Conference Call ]]([[Governance/Foundation/2Apr2015BoardMinutes|Official Minutes]])
** [[Governance/Foundation/17May2015BoardMeeting| May 17, F2F, 9am - 2pm pacific, Location Emerald Ballroom, Fairmont Pacific Rim hotel Vancouver]] ([[Governance/Foundation/17May2015BoardMinutes|Official Minutes]])
*** Joint Board/TC meeting May 17, F2F, 2:30 pm - 5:30pm pacific, Location Emerald Ballroom, Fairmont Pacific Rim hotel Vancouver, Agenda: https://etherpad.openstack.org/p/board+tc-vancouver
** [[Governance/Foundation/28July2015BoardMeeting | July 28, 2015, F2F 9am - 5pm central, Location Austin, Texas ]] ([[Governance/Foundation/28July2015BoardMeetingMinutes|Official Minutes]])
** [[Governance/Foundation/26Oct2015BoardMeeting| October 26, F2F, 9am - 2pm, Tokyo Summit ]] ([[Governance/Foundation/26Oct2015BoardMeetingMinutes|Official Minutes]])
*** also includes a joint TC/UC/Board meeting (2:30 - 5:30pm)
** [[Governance/Foundation/3Dec2015BoardMeeting| December 3, 12:00pm-2:00pm Pacific Conference Call ]]([[Governance/Foundation/3Dec2015BoardMeetingMinutes|Official Minutes]])

* 2014
** [[Governance/Foundation/30Jan2014BoardMeeting|January 30, 2014 Board Meeting Agenda]] ([[Governance/Foundation/30Jan2014BoardMinutes|Official Minutes]])
** [[Governance/Foundation/4Mar2014BoardMeeting|March 4, 2014 Board Meeting Agenda]] ([[Governance/Foundation/4Mar2014BoardMinutes|Official Minutes]])
** [[Governance/Foundation/3Apr2014BoardMeeting|April 3, 2014 Board Meeting Agenda]] 12:00pm-2:00pm Pacific ([[Governance/Foundation/3Apr2014BoardMinutes|Official Minutes]])
** [[Governance/Foundation/11May2014BoardMeeting|May 11, 2014 Board Meeting Agenda]] ([[Governance/Foundation/11May2014BoardMinutes|Official Minutes]])
*** * [[Governance/Foundation/11May2014JointMeeting|May 11, 2014 Joint Meeting TC and Board]], Room B403, 3pm-5pm (May 11)
** [[Governance/Foundation/22July2014BoardMeeting|July 22, 2014 Board Meeting Agenda]] ([[Governance/Foundation/22July2014BoardMinutes|Official Minutes]]) Face 2 Face Portland, Oregon (OSCON) 8am - 5pm, OSCON OpenStack 4th Birthday 6pm - 9pm
** [[Governance/Foundation/18Sept2014BoardMeeting|September 18, 2014 Board Meeting Agenda]] ([[Governance/Foundation/18Sept2014BoardMinutes|Official Minutes]]), 12:00-2:00pm Pacific
** [[Governance/Foundation/20Oct2014BoardMeeting|October 20, 2014 Board Meeting Agenda]] ([[Governance/Foundation/20Oct2014BoardMinutes|Official Minutes]]), 12:00-2:00pm Pacific
** [[Governance/Foundation/2Nov2014BoardMeeting|Nov 2, 2014 Board Meeting Agenda]] ([[Governance/Foundation/2Nov2014BoardMinutes|Official Minutes]]), Face 2 Face at OpenStack Summit Paris, France 9am - 2pm, Location:Room Salle Maillot in Palais des Congrès (Summit venue).
*** [[Governance/Foundation/2Nov2014JointMeeting|Nov 2, 2014 Joint Meeting TC and Board]], 2:30pm - 5:30pm Paris, Location: Room Salle Maillot in Palais des Congrès (Summit venue).
*** [[Governance/Foundation/6Nov2014BoardMeeting|Board High Five Wrap up]](Quorum was not achieved), 5pm, production office Le Meridien, Paris
** [[Governance/Foundation/2Dec2014BoardMeeting|December 2014 Board Meeting Agenda]] ([[Governance/Foundation/2Dec2014BoardMinutes|Official 2 December Minutes]])([[Governance/Foundation/15Dec2014BoardMinutes|Official 15 December Minutes]])([[Governance/Foundation/18Dec2014BoardMinutes|Official 18 December Minutes]])

* 2013
** [[Governance/Foundation/31Jan2013BoardMeeting|January 31, 2013 Board Meeting Agenda]] ([[Governance/Foundation/31Jan2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/12Feb2013BoardMeeting|February 12, 2013 Board Meeting Agenda]]([[Governance/Foundation/12Feb2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/14Apr2013BoardMeeting|April 14, 2013 Board Meeting Agenda]]([[Governance/Foundation/14Apr2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/30May2013BoardMeeting|May 30, 2013 Board Meeting Agenda]]([[Governance/Foundation/30May2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/27June2013BoardMeeting|June 27, 2013 Board Meeting Agenda]]([[Governance/Foundation/27June2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/6Aug2013BoardMeeting|August 6, 2013 Board Meeting Agenda]]([[Governance/Foundation/6Aug2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/3Oct2013BoardMeeting|October 3, 2013 Board Meeting Agenda]]([[Governance/Foundation/3Oct2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/17Oct2013BoardMeeting|October 17, 2013 Board Meeting Agenda]]([[Governance/Foundation/17Oct2013BoardMinutes|Official Minutes]])
** [[Governance/Foundation/4Nov2013BoardMeeting|November 4, 2013 Board Meeting Agenda]]([[Governance/Foundation/4Nov2013BoardMinutes|Official Minutes]])

* 2012
** [[Governance/Foundation/Aug2012BoardAgenda|August 28, 2012, First Board Meeting]] ([[Governance/Foundation/Aug2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/07Sept2012BoardMeeting|September 7, 2012 Meeting]] ([[Governance/Foundation/07Sept2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/18Sept2012BoardMeeting|September 18, 2012 Meeting]] ([[Governance/Foundation/18Sept2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/15Oct2012BoardMeeting|October 15, 2012 Meeting]] ([[Governance/Foundation/15Oct2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/02Nov2012BoardMeeting|November 2, 2012 Meeting]] ([[Governance/Foundation/02Nov2012BoardMinutes|Official Minutes]])
** [[Governance/Foundation/16Nov2012BoardMeeting|November 16, 2012 Meeting]] ([[Governance/Foundation/16Nov2012BoardMinutes|Official Minutes]])

== Committees & Working Groups ==
* [[Governance/Foundation/FoundationFinanceCommittee|Foundation Finance Committee]]
* [[Governance/Foundation/LegalAffairsCommittee|Legal Affairs Committee]] (not active)
* [[Governance/Foundation/TransparencyCommittee|Transparency Committee]] (not active)
* [[Governance/Foundation/ElectionsCommittee|Elections Committee]] (not active)
* [[Governance/InteropWG|Interop Working Group]]
* [[Governance/CompensationCommittee|Compensation Committee]]
* [[Foundation/ProfessionalCertification|Professional Certification Working Group]]
* [[Diversity|Diversity Working Group]]
* [[GoldAndPlatinumMemberCommittee|Gold And Platinum Member Committee]]
** Reference: https://wiki.openstack.org/wiki/Governance/Foundation/PotentialMemberCriteria

== Gold Member Calls ==
2018
* Feb 22 – 1pm – 2pm pacific, Arkady
* May 2x – lunch at the Summit, Johan
* Sept 17 – 7am – 8am pacific, Joseph
* Nov 2x – Lunch at the Summit, Kenji
* Dec 10 - 1pm – 2pm pacific, Kurt
2017
* January 23, 1-2pm pacific - conf call, Chair: Rob
* March - 2, 1-2pm, Chair: Anni
* <nowiki>April 10, 7-8am pacific - conf call - Cancelled
* May 10, at Boston Summit, Chair: Lew
* June 19, 1-2pm pacific - conf call, Chair: Joseph
* [[Governance/Foundation/5Sep2017GoldCall|September 5,7-8am pacific - conf call, Chair: Kenji]]
* October 9, 1-2pm pacific - conf call, Chair: Boris
* November X at Sydney Summit, Chair: Rob
* December 4, 1-2pm pacific - conf call, Chair: Junwei Liu

2016
* [[Governance/Foundation/25Jan2016GoldCall|January 25th, 1pm - 2pm pacific, Kenji Kanashige]]
* [[Governance/Foundation/22Feb2016GoldCall| February 22, 1pm - 2pm pacific, Lew Tucker]]
* [[Governance/Foundation/24Mar2016GoldCall| March 24, 1pm - 2pm pacific, Manju ramananthpura]]
* April 27, Location and time TBD, Alex Freedland
* [[Governance/Foundation/27June2016GoldCall| June 27, 1pm - 2pm pacific, Anni Lai]]
* October 26, In person meeting at the OpenStack Summit, Time is TBD,Rob Esker
* December 5, 1pm - 2pm pacific Roland Chan

== Community Marketing & Events ==
* [[Governance/Foundation/Marketing|Marketing & Events Overview]]

Governance/Foundation/26Jan2021BoardMeeting

2021-01-19T21:41:41Z

Jbryce: Created page with "==January 26, 2021 Open Infrastructure Foundation Board of Directors Meeting == The Open Infrastructure Foundation Board of Directors will meet at 7:00am - 9:00am PST/1500-170..."

==January 26, 2021 Open Infrastructure Foundation Board of Directors Meeting ==
The Open Infrastructure Foundation Board of Directors will meet at 7:00am - 9:00am PST/1500-1700 UTC on January 26, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
* Videoconference: https://zoom.us/j/96201224963
* International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
* To join the session by phone only:
** +1 346 248 7799 US (Houston)
** +1 669 900 6833 US (San Jose)
** +1 253 215 8782 US (Tacoma)
** +1 312 626 6799 US (Chicago)
** +1 646 876 9923 US (New York)
** +1 301 715 8592 US (Washington D.C)
** Meeting ID: 962 0122 4963

== Board Meeting Agenda ==
: Chair: Jonathan Bryce
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openinfra-board on freenode
:
=== (07:00) Call To Order, Open Session ===
==== The 2021 Board ====

A big thank you to Alan Clark, Prakash Ramchandran, and Xin Zhong for their participation on the OpenStack Board. Welcome to Rico Lin as a new Individual Director, Sean McGinnis as a returning Individual Director, Grace Lian as new Gold Member Director, ChangBo Guo returning as a new Gold Member Director, and Gang Chen, Paul Miller, Amar Padmanabhan and Xu Wang as new Platinum Directors.

==== Roll Call ====

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Individual Member Directors
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
|-
|? || Tim Bell
|? || Daniel Becker
|? || Johan Christenson
|-
|? || Kurt Garloff
|? || Gang Chen
|? || ChangBo Guo
|-
|? || Julia Kreger
|? || Ruan He
|? || Clemens Hardewig
|-
|? || Sean McGinnis
|? || Paul Miller
|? || Li Kai
|-
|? || Amy Marrich
|? || Amar Padmanabhan
|? || Arkady Kanevsky
|-
|? || Mohammed Naser
|? || Chris Price
|? || Tytus Kurek
|-
|? || Allison Randal
|? || Xudong Ren
|? || Grace Lian
|-
|? || Rico Lin
|? || Xu Wang
|? || Junwei Liu
|-
|? || Shane Wang
|? || Ryan Van Wyk
|? || Shannon McFarland
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenInfra Staff/Executive Leadership
|-
! Y/N
! Team
|-
|? || Jonathan Bryce
|-
|? || Mark Collier
|-
|? || Thierry Carrez
|-
|? || Wes Wilson
|-
|? || Claire Massey
|-
|? || Allison Price
|-
|? || Mark Radcliffe
|}

* Approve minutes from December 8, 2020 board meeting
:
=== (7:20) Policy Reminders ===
# Antitrust policy (https://www.openstack.org/legal/antitrust-compliance-policy/)
# Code of Conduct (https://www.openstack.org/legal/code-of-conduct/)
# Transparency policy (http://www.openstack.org/legal/transparency-policy/)
#: No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director or designee publishes a meeting summary, 72 hours or until the minutes have been approved by the board.
# Board Communication Channels
## Zoom for the board meeting calls
##: Call in information and meeting appointments will be sent to each Director.
##: Call in information will be sent to the Foundation mailing list and the Gold member mailing list
## Foundation mailing list
##: As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list."
##: Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
## Board mailing lists (Jonathan has added Board members to these lists)
### foundation-board@lists.openstack.org,
###:The foundation-board mailing list is read/write for Board members and read-only for community members. Please use this list for Board discussions
### foundation-board-confidential@lists.openstack.org
###: foundation-board-confidential mailing list for use with Board confidential information and documents
## IRC: #openinfra-board on freenode
## Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
##: Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
## Board Packet
##: A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
:
=== (7:40) Board Elections ===
* Chair and Vice Chair elections
:
=== (8:10) Silver Member Class creation ===
: Section 2.1 of the [https://www.openstack.org/legal/bylaws-of-the-openstack-foundation/ Amended Bylaws] allow the Board to create non-voting member classes. This amendment was added with the intention of creating a Silver Member class to replace the previous Corporate Sponsor category for companies.

=== (8:30) Committee Actions and Updates ===
Board Committees: Please contact the Chairs to join
# Compensation Committee - need a chair
#: The committee will meet soon to set 2021 objectives
# Finance Committee - Chair Arkady Kanevsky
# Contributor Recruiting Committee - Chair Johan Christenson
=== (9:00) Meeting Close ===

Governance/Foundation/Oct2020BoardMeeting

2020-10-12T17:52:08Z

Jbryce:

The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am Pacific time on 13 Octobert, 2020. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
# Videoconference: https://zoom.us/j/9574980705
# International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:
* +1 669 900 6833 US (San Jose) OR
* +1 646 876 9923 US (New York)
* Meeting ID: 957 498 0705

== Board Meeting Agenda ==
: Chair: Alan Clark
: Minutes: Mark Radcliffe
: Executive Director: Jonathan Bryce
:
:: Non official meeting discussion Channels:
::* Zoom chat
:
'''(07:00) Call To Order, Open Session'''
# Roll Call

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
! Y/N
! Individual Member Directors
|-
| || Alan Clark
| || Arkady Kanevsky
| || Allison Randal
|-
| || David Krawczynski
| || Clemens Hardewig
| || Amy Marrich
|-
||| Chris Price
| || Johan Christenson
||| Julia Kreger
|-
||| Bill Renxudong
| || JunWei Liu
| || Kurt Garloff
|-
| || Ryan Van Wyk
| || Li Kai
| || Prakash Ramchandran
|-
| || Mark Skarpness
| || Ryan Beisner
| || Mohammed Naser
|-
| || Daniel Becker
| || Shannon McFarland
| || Shane Wang
|-
| || Ruan HE
| || Xin Zhong
| || Tim Bell
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenStack Staff/Executive Leadership
|-
! Y/N
! Team
|-
| || Jonathan Bryce
|-
| || Mark Collier
|-
| || Staff________________
|-
| || Mark Radcliffe
|}
# Approve minutes from 23 August 2020 board meeting
:
'''Memberships'''
# 7:15 - Platinum applicant: Wind River, Jeff Gowan
# 7:35 - Platinum applicant: Fiberhome, Hao Wang
# 7:55 - Platinum applicant: Ant Group, Xu Wang
# 8:15: Platinum applicant: Face book Connectivity, Amar Padmanabhan
:
(8:35) Executive Session
# All but the OpenStack board members and invited OpenStack Staff members are asked to exit the meeting.
'''8:55 Board Business''' - This portion of the meeting is open to all
# Share voting outcome with the 4 platinum applicants
:
'''(9:00) Close of meeting'''
:
:

Governance/Foundation/25Aug2020BoardMeeting

2020-08-25T13:29:11Z

Jbryce:

The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am Pacific time on 25 August, 2020. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
# Videoconference: https://zoom.us/j/9574980705
# International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:
* +1 669 900 6833 US (San Jose) OR
* +1 646 876 9923 US (New York)
* Meeting ID: 957 498 0705

== Board Meeting Agenda ==
: Chair: Alan Clark
: Minutes: Mark Radcliffe
: Executive Director: Jonathan Bryce
:
:: Non official meeting discussion Channels:
::* Zoom chat
:
'''(07:00) Call To Order, Open Session'''
# Roll Call

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
! Y/N
! Individual Member Directors
|-
||| Alan Clark
||| Arkady Kanevsky
||| Allison Randal
|-
||| David Krawczynski
| || Clemens Hardewig
||| Amy Marrich
|-
||| Chris Price
||| Johan Christenson
||| Julia Kreger
|-
||| Bill Renxudong replacing Fred Li
| || JunWei Liu
| || Kurt Garloff
|-
| || Ryan Van Wyk
| || Li Kai
| || Prakash Ramchandran
|-
| || Mark Skarpness
| || Ryan Beisner
| || Mohammed Naser
|-
| || Daniel Becker
| || Shannon McFarland replacing Vijoy Pandey
| || Shane Wang
|-
| || Ruan HE
| || Xin Zhong
| || Tim Bell
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenStack Staff/Executive Leadership
|-
! Y/N
! Team
|-
| || Jonathan Bryce
|-
| || Mark Collier
|-
| || Staff________________
|-
| || Mark Radcliffe
|}
# A big thank you to Vijoy Pandey and Fred Li for their participation to the OpenStack board and community. Welcome to Shannon McFarland (Cisco) as a new Gold Member Director and Bill Ren (Huawei) as a Platinum Member Director.
# Approve minutes from 11 June 2020 board meeting
:
'''(7:15) Executive Director Update'''
# Report from the OSF Model Committee - Jonathan/Mark
# Vote on Bylaws amendments
:
'''(07:45) Executive Session
:
'''(09:00) Close of meeting'''
:
:

Governance/Foundation/11June2020BoardMeeting

2020-06-11T14:33:09Z

Jbryce:

The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am Pacific time on June 11, 2020. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
# Videoconference: https://zoom.us/j/9574980705
# International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:
* +1 669 900 6833 US (San Jose) OR
* +1 646 876 9923 US (New York)
* Meeting ID: 957 498 0705

== Board Meeting Agenda ==
: Chair: Alan Clark
: Minutes: Mark Radcliffe
: Executive Director: Jonathan Bryce
:
:: Non official meeting discussion Channels:
::* Zoom chat
:
'''(07:00) Call To Order, Open Session'''
# Roll Call

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
! Y/N
! Individual Member Directors
|-
|Y|| Alan Clark
|Y|| Arkady Kanevsky
|Y|| Allison Randal
|-
|Y|| David Krawczynski
|N || Clemens Hardewig
|Y|| Amy Marrich
|-
|Y|| Chris Price
|Y|| Johan Christenson
|Y|| Julia Kreger
|-
|N|| Fred Li
|N || JunWei Liu
|Y || Kurt Garloff
|-
|Y || Ryan Van Wyk
|Y || Li Kai
|Y || Prakash Ramchandran
|-
|N || Mark Skarpness
|Y || Ryan Beisner
|Y || Mohammed Naser
|-
|Y || Daniel Becker
|N || Vijoy Pandey
|Y || Shane Wang
|-
|N || Ruan HE
|N || Xin Zhong
|Y || Tim Bell
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenStack Staff/Executive Leadership
|-
! Y/N
! Team
|-
|Y || Jonathan Bryce
|-
|Y || Mark Collier
|-
|Y || Thierry Carrez
|-
|Y || Wes Wilson
|-
|Y || Allison Price, Danny Carreno, Erin, Claire Massey
|-
|Y|| Mark Radcliffe
|}
# Approve minutes from April 2019 board meeting
:
'''(7:20) Committee Actions and Updates'''
# Interop WG - Prakash
## approval of Ussuri guidelines - https://docs.google.com/document/d/1vf8rxKxuFoXmZCxfMIIfHm4TzK1kuANktXyUHiurMcE/edit?usp=sharing
:
'''(7:45) Board Actions and Updates'''
# (7:45) StarlingX Confirmation - Ian, Saul - Charts: https://drive.google.com/file/d/16FPqzLT_3UH5AbZQJGg5Y9g4CN6AsRmx/view
# 2020 Platinum Member renewal timing
:
''' (8:20) Executive Session'''
# In accordance with the Transparency Policy all non-Director attendees and staff members not specifically invited are asked to withdraw from the board call at this time.
:
'''(09:00)Close of meeting'''
:
:

Governance/Foundation/11June2020BoardMeeting

2020-06-08T17:44:14Z

Jbryce:

The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am Pacific time on June 11, 2020. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
# Videoconference: https://zoom.us/j/9574980705
# International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:
* +1 669 900 6833 US (San Jose) OR
* +1 646 876 9923 US (New York)
* Meeting ID: 957 498 0705

== Board Meeting Agenda ==
: Chair: Alan Clark
: Minutes: Mark Radcliffe
: Executive Director: Jonathan Bryce
:
:: Non official meeting discussion Channels:
::* Zoom chat
:
'''(07:00) Call To Order, Open Session'''
# Roll Call

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
! Y/N
! Individual Member Directors
|-
||| Alan Clark
| || Arkady Kanevsky
| || Allison Randal
|-
| || Jeff Moyer
| || Clemens Hardewig
| || Amy Marrich
|-
| || Chris Price
| || Johan Christenson
| || Julia Kreger
|-
| || Fred Li
| || JunWei Liu
| || Kurt Garloff
|-
| || Ryan Van Wyk
| || Li Kai
| || Prakash Ramchandran
|-
| || Mark Skarpness
| || Ryan Beisner
| || Mohammed Naser
|-
| || Daniel Becker
| || Vijoy Pandey
| || Shane Wang
|-
| || Ruan HE
| || Xin Zhong
| || Tim Bell
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenStack Staff/Executive Leadership
|-
! Y/N
! Team
|-
| || Jonathan Bryce
|-
| || Mark Collier
|-
| || Thierry Carrez
|-
| || Wes Wilson
|-
| || Allison Price, Danny Carreno, Erin, Claire Massey
|-
| || Mark Radcliffe
|}
# Approve minutes from April 2019 board meeting
:
'''(7:20) Committee Actions and Updates'''
# Interop WG - Prakash
## approval of Ussuri guidelines
:
'''(7:45) Board Actions and Updates'''
# (7:45) StarlingX Confirmation
# 2020 Platinum Member renewal timing
:
''' (8:20) Executive Session'''
#
:
'''(09:00)Close of meeting'''
:
:

Governance/Foundation/10December2019BoardMeeting

2019-12-10T14:59:39Z

Jbryce:

==December 10, 2019 OpenStack Board of Directors Meetings ==
The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am Pacific time on December 10, 2019. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
# Videoconference: https://zoom.us/j/9574980705
# International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:
* +1 669 900 6833 US (San Jose) OR
* +1 646 876 9923 US (New York)
* Meeting ID: 957 498 0705

== Board Meeting Agenda ==
: Chair: Alan Clark
: Minutes:
: Executive Director: Jonathan Bryce
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openstack-board
::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Dec10-2019
:
'''(07:00) Call To Order, Open Session'''
# A big thank you to Andy Cathrow for his participation to the OpenStack board and community. Welcome to Jeff Moyer as the new Platinum Director.
# Roll Call

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
! Y/N
! Individual Member Directors
|-
| || Alan Clark
| || Arkady Kanevsky
| || Allison Randal
|-
| || Jeff Moyer
| || Clemens Hardewig
| || ChangBo Guo
|-
| || Chris Price
| || Johan Christenson
| || Egle Sigler
|-
| || Fred Li
| || Joseph Wang
| || Monty Taylor
|-
| || Ryan Van Wyk
| || JunWei Liu
| || Prakash Ramchandran
|-
| || Mark Skarpness
| || Ryan Beisner
| || Shane Wang
|-
| || Daniel Becker
| || Robert Esker
| || Sean McGinnis
|-
| || Ruan HE
| || Vijoy Pandey
| || Tim Bell
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenStack Staff/Executive Leadership
|-
! Y/N
! Team
|-
| || Jonathan Bryce
|-
| || Mark Collier
|-
| || Thierry Carrez
|-
| || Wes Wilson
|-
| || Claire Massey
|-
| || Mark Radcliffe
|}
'''(07:20) Tentative Agenda Items'''
# 2020 Budget Approval
:
# Proposed 2020 Board meeting schedule
## 28 January, conference call
## 17 March conference call
## 14-15 April, strategic planning F2F
## 7 June, F2F and combined leadership at the Open Infra Summit Vancouver
## 25 August, conference call
## XX Fall, F2F and combined leadership at the Open Infra Summit fall event
## 8 December, conference call
:
# Committee reports and actions
## Contributor Recruiting Committee
##: Proposal to meeting January 10, 8am pacific Members: Allison Randal, Arkady Kanevsky , Daniel Becker, Dr. Clemens Hardewig , Johan Christenson , Prakash Ramchandran ,Ryan Beisner, Sean McGinnis
:
# SaveDotOrg campaign (proposed from TC (Graham))
#: The Board supports the aims of the savedotorg campaign, and resolves to add its name to the list of supporting organizations.
:
'''(09:00)Close of meeting'''

Governance/Foundation/10September2019BoardMeeting

2019-09-10T11:37:27Z

Jbryce:

==September 10, 2019 OpenStack Board of Directors Meetings ==
The OpenStack Foundation Board of Directors will meet at 1:00pm - 3:00pm Pacific time on September 10, 2019. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
# Videoconference: https://zoom.us/j/9574980705
# International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:
* +1 669 900 6833 US (San Jose) OR
* +1 646 876 9923 US (New York)
* Meeting ID: 957 498 0705

== Board Meeting Agenda ==
: Chair: Alan Clark
: Minutes: Mark Radcliffe
: Executive Director: Jonathan Bryce
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openstack-board
::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Sept10-2019
:
'''(13:00) Call To Order, Open Session'''
# A big thank you to Anni Lai for her many contributions to the OpenStack board and community. Welcome to Fred Li as the new Platinum Director.
# A big thank you to Mark McLoughlin for his many contributions to the OpenStack board and community. Welcome to Daniel Becker as the new Platinum Director.
# Roll Call
{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
! Y/N
! Individual Member Directors
|-
| || Alan Clark
| || Arkady Kanevsky
| || Allison Randal
|-
| || Andy Cathrow
| || Clemens Hardewig
| || ChangBo Guo
|-
| || Chris Price
| || Johan Christenson
| || Egle Sigler
|-
| || Fred Li
| || Joseph Wang
| || Monty Taylor
|-
| || Ryan Van Wyk
| || JunWei Liu
| || Prakash Ramchandran
|-
| || Imad Sousou ( Melissa Evers-Hood - Amy)
| || Ryan Beisner
| || Shane Wang
|-
| || Daniel Becker
| || Robert Esker
| || Sean McGinnis
|-
| || Ruan HE
| || Vijoy Pandey
| || Tim Bell
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenStack Staff/Executive Leadership
|-
! Y/N
! Team
|-
| || Jonathan Bryce
|-
| || Mark Collier
|-
| || Thierry Carrez
|-
| || Mark Radcliffe
|}
# Approve the minutes from the April 28, 2019 board meeting
'''(13:15) Executive Director Update'''
#
:: Note: A request from Director Ryan to understand future OpenStack summit/ PTG plans for 2020 and from Director Prakash for the procedure to propose a Summit location.
:: Note: A request from Director Prakash for and Airship confirmation progress report
:
'''(14:00) Board Business'''
# Director Diversity Waver - Jonathan (as Foundation Secretary)
:: One of our 2019 directors, Sean McGinnis, recently switched employment to Dell. As most of you know, the Bylaws have a clause in Article 4.17(a) that ensures diversity of representation by limiting the number of directors that can be affiliated with a single corporate entity to two (the “Director Diversity Requirement”). We already had two directors from Dell on the Board (Arkady Kanevsky and Prakash Ramchandran), so Sean’s new affiliation brings that total over the limit.
:: Article 4.17(d) of the Bylaws states “If a director who is an individual becomes Affiliated during his or her term and such Affiliation violates the Director Diversity Requirement, such individual shall resign as a director.”
:: However, 4.17(e) says "A violation of the Director Diversity Requirement may be waived by a vote of two thirds of the Board of Directors (not including the directors who are Affiliated).”
:: Sean has requested that the Board vote on a motion to waive the violation under 4.17(e). In the case of this Board vote, Arkady, Prakash and Sean would abstain from voting and the remaining directors could vote to waive or not waive the violation for the remainder of the 2019 term.
:
# Approve OSF to join OW2 as an "associate organization" member - Thierry
:
# Confirm the Interop WG Guidelines 2019.06 that was (partially) approved via email by 28 June 2019 - Egle
:: Motion made by Ms. Sigler, seconded by Mr. Clark that the 2019.06 guidelines as presented at https://review.opendev.org/#/c/663154 be approved by the OpenStack Board.
:: Changes in more detail are available at: https://docs.google.com/document/d/1m3vgPj9pFCvmifVjUAuY9bPzsRfKY_qtNtesZSOABho/edit?usp=sharing
:: Email response were as follows: Yes: Allison Randal, Anni Lai, Arkady.Kanevsky, Clemens Hardewig , Chris Price, Eric Guo , Johan Christenson, Joseph Wang, Mark McLoughlin, Monty Taylor, Rob Esker, Ryan Van Wyk, Sean McGinnis, Shane Wang, Tim Bell, Vijoy Pandey
:: As of 1 July 2019, 16 Directors voted 'yes' to approve, there were abstention nor "no" votes reported via email.
:: As we did not get a response from all Directors, we need to approve the motion in today's board meeting. To ensure that this vote gets recorded on the minutes I have placed this item on the agenda for the next board meeting to make the ‘note that this motion was approved 1 July 2019.’
# Progress report of mini summits in India 2019 - Prakash

Governance/Foundation/28April2019BoardMeeting

2019-04-28T17:25:49Z

Jbryce: Adding link to OSF staff update

==April 28, 2019 OpenStack Joint Leadership Meeting and Board of Directors Meetings ==
The OpenStack Foundation Board of Directors will meet at 9:00am - 12:00pm Mountain Daylight time on April 28, 2019 at the Hyatt Regency Denver, Mineral Hall D-E, Level 3. Directors may participate at the F2F meeting or by conference dial-in. Audio from the meeting will also be available to the community.

A joint meeting of the Foundation Leaders will be held from 1:00pm - 5:00pm Mountain Daylight time on April 28, 2019. The Community is welcome to join the meeting at the Hyatt Regency Denver, Mineral Hall D-E, Level 3 or listen in by voip.

To join the sessions by phone or computer:
# Videoconference: https://zoom.us/j/9574980705
# International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:
* +1 669 900 6833 US (San Jose) OR
* +1 646 876 9923 US (New York)
* Meeting ID: 957 498 0705

'''Meeting Location: Hyatt Regency Denver, Mineral Hall D-E, Level 3'''

== Board Meeting Agenda ==
: Chair: Alan Clark
: Minutes: Mark Radcliffe
: Executive Director: Jonathan Bryce
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openstack-board
::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-April28-2019
:
'''(8:00) Breakfast Available'''
:
'''(9:00) Call To Order, Open Session'''
# Roll Call
{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
! Y/N
! Individual Member Directors
|-
Y| || Alan Clark
|Y || Arkady Kanevsky
| Y|| Allison Randal
|-
| Y|| Anni Lai
| Y|| Clemens Hardewig
| Y|| ChangBo Guo
|-
| Y|| Andy Cathrow
| Y|| Johan Christenson
| Y|| Egle Sigler
|-
| Y|| Chris Price
| Y|| Joseph Wang
| Y|| Monty Taylor
|-
| Y|| Ryan Van Wyk
| N|| JunWei Liu
| Y|| Prakash Ramchandran
|-
| Y|| Imad Sousou ( Melissa Evers-Hood - Amy)
| Y|| Ryan Beisner
| Y|| Shane Wang
|-
| Y|| Mark McLoughlin
| Joined at 10am || Robert Esker
| Y|| Sean McGinnis
|-
| N|| Ruan HE
| Y|| Vijoy Pandey
| Y|| Tim Bell
|}
{| class="wikitable" style="margin-left: 40px;"
! colspan="2" | OpenStack Staff/Executive Leadership
|-
! Y/N
! Team
|-
| Y|| Jonathan Bryce
|-
| Y|| Mark Collier
|-
| Y|| Thierry Carrez
|-
| Y|| Mark Radcliffe
|}
# Approve the minutes from the April 8, 2019 board meeting
:
''' Executive Director Update'''
# (9:15) [[https://docs.google.com/presentation/d/1PEf8I7aFZwATbXjkkZK2850leBmQyHWfahdMqNTro1s/edit#slide=id.g50f3410b89_0_0 Foundation update]] - Jonathan and staff
:
'''Project Confirmation'''
# (10:10) [[https://zuul-ci.org/confirmation/ Zuul]] - James Blair, Monty Taylor
#: Monty presented the Zuul project for confirmation at the April 8, 2019 board meeting. No further presentation is requested. 2 items of action from that meeting: Board to approve the use of the GPLv3 license within the Zuul project and motion to approve Zuul as a confirmed Open Infrastructure project of the OpenStack Foundation.
#: '''Proposed wording:'''
#: Whereas the Zuul project currently uses the GNU General Public License version 3 for code implementing independent services and supporting infrastructure, in a way that does not require the users of the OpenStack project to license OpenStack code under GPLv3 (and such conclusion has been confirmed by the OpenStack Foundation legal counsel);
#: Whereas the Zuul Maintainers and Project Lead will review any substantial changes in their use of GPLv3 or other copyleft licenses with OpenStack Foundation legal counsel;
#: RESOLVED that the Zuul project is approved to continue using GPLv3 in the same manner;
#: FURTHER RESOLVED, that the Zuul project is approved as a confirmed Open Infrastructure Project under the OSF Confirmation Guidelines.
:
*: Link to the [[https://wiki.openstack.org/wiki/Governance/Foundation/OSFProjectConfirmationGuidelines OSF Project Confirmation Guidelines]]
:
'''(10:30) Break'''
:
'''Adjacent Project Affiliation'''
# (10:45) Formal affiliation of the OpenStack Foundation to the Open Source Initiative as a non-profit organization - Thierry
#: Materials posted to the foundation-board mailing list on 10 April 2019
#: Information discussed on foundation mailing list in February 2019
:
''' Pilot Project Updates'''
# (11:00) StarlingX - Dean Troyer & Shuquan Huang
:
# (11:15) Airship - Jaesuk Ahn, Kaspars Skels, Matt Mceuen
:
'''Bylaws update'''
# (11:30) Proposal to equip the board to discuss sensitive project confirmation materials within Executive Session
##: Alan has the action item from the March 5 board meeting to work with Legal and Executive Staff to develop a proposal for a motion to be made at the April 28, 2019 board meeting
##: As the OpenStack Foundation embraces new areas of strategic focus and as the associated Open Infrastructure projects mature, the OpenStack board desires to do its part in helping the projects thrive and grow. A key step in project advancement is the project confirmation by the board. Confirmation will enable the Foundation to apply additional Foundation resources towards that project. In support of this process, the board at its last meeting, approved the OSF Project Confirmation Guidelines[1]. As the Guidelines point out, many factors go into the board’s decisions. To ensure that the board has the mechanisms needed to be as sensitive as possible to the needs and feelings for those invested in the projects, the board will further discuss a motion to amend the bylaws section 4.16 as follows: (changed text in italics).
## Note feedback from the community
## Proposed addition to the Confirmation Guidelines (within the Process section) - Action: Allison to provide text changes
##: Add point: ''The discussion meeting will be an open meeting. The Board, the Foundation staff, or the pilot project may optionally request an executive session for part of the meeting, if some discussion topics have special sensitivity for legal or privacy reasons.''
##: Update point: The Board will review the project's application and vote whether to confirm it ''in the open meeting''.
## blaws 4.16 Open Meetings and Records.( Proposed changed text in italics).
##: Except as necessary to protect attorney-client privilege, sensitive personnel information, discuss the candidacy of potential Gold Member and Platinum Members, and ''discuss the review and approval of Open Infrastructure Projects,'' the Board of Directors shall: (i) permit observation of its meetings by Members via remote teleconference or other electronic means, and (ii) publish the Board of Directors minutes and make available to any Member on request other information and records of the Foundation as required by Delaware Corporate Law'''.

:
'''Additional Topics'''
#
:
'''(12:00)Close of meeting'''
:
'''(12:00) Lunch buffet setup in a separate room'''
:

== Joint Leadership Meeting ==
: Chairs:
: Minutes: Mark Radcliffe
: Executive Director: Jonathan Bryce
:
'''(13:00) Call To Order, Open Session'''
'''Introductions'''
# Call to order
# Introduction of project leadership members (Let's do this within each report)
# Congratulations to the OpenStack Project for the successful completion of the Stein development cycle
#: Congratulations to all of the teams who have contributed to this [[https://releases.openstack.org/stein/ release!]]

'''Project Reports'''
# (1:30) OpenStack Project TC - Mohammed [[https://docs.google.com/presentation/d/1Lq2X__xxRhrAaWDeDmQ6jfhhXhWvxjYNY0XnJlXwBV8 slides]]
# (2:30) User Committee - Amy Marrich, John Studarus, Joseph Sandoval
# (2:50) India uptick in community activities and open infrastructure engagement - Prakash Ramchandran
# (3:10) Break
# (3:30) Kata Project
# (4:00) Zuul Project
# (4:30) Addtional Items
'''5:00) End meeting'''

Governance/Foundation/OSFProjectConfirmationGuidelines

2019-03-05T22:39:25Z

Jbryce: Removing the DRAFT label as the Board approved the guidelines 2019-03-05

__NOTOC__

__NOTOC__

== OSF Project Confirmation Guidelines ==

A pilot project wishing to be confirmed as an Open Infrastructure Project at the OpenStack Foundation shall be reviewed by the OpenStack Foundation Board of Directors in accordance with the bylaws of the Foundation.

In order to provide guidelines for potential Open Infrastructure Projects, the Board has developed a process and series of discussion points that have been defined to represent the overall interests of the Foundation projects and communities. These guidelines were developed as a reflection of the charter and mission statement of the Foundation, are aligned to what it means to be a Foundation project, and represent what we believe contributes to long term sustainability.

Many factors go into the decisions of the Board and it should not be construed that if an applicant documents competency and demonstrated historical performance in each of the areas in the guidelines that they will be automatically confirmed as an Open Infrastructure Project. The Board provides these guidelines in an effort to help pilot projects seeking confirmation gather relevant information in their application, to support the decision making process. The Board and other confirmed projects are available to give feedback on governance and technical best practices for pilot projects as they are being drafted, so the projects don't have to wait until they apply for confirmation.

During the course of considering pilot projects, the Board has broad discretion to consider any and all factors in its decision, however the following factors have been identified as being important considerations that the Board will take into account:

==== 1. Strategic focus ====
* Project continues to be aligned with the Foundation’s mission and brings value within the scope of one or more of the Foundation's approved strategic focus areas for open infrastructure.
* Where it is mutually beneficial to the pilot project and other projects involved, the project has taken advantage of opportunities for integration and complementarity with other open source projects both inside and outside the Foundation.

==== 2. Governance ====
* Project has defined and documented governance procedures, and has been operating under those procedures for a period of time and with a level of activity sufficient to demonstrate the effectiveness of the model.
* The Foundation does not prescribe a specific governance model for projects. The Board will be looking for evidence that the governance model the project has chosen meets the project's organizational needs and grants developers and users a voice in project governance.
* Projects may find existing documents on project governance models helpful when deciding what practices to adopt, such as [https://opentechstrategies.com/files/pub/MZ+OTS_OS_Archetypes_report_ext_scr.pdf Mozilla's Open Source Archetypes].

==== 3. Technical best practices ====
* Project has established technical best practices, such as documentation, code review, testing, CI/CD, bug handling, security considerations and vulnerability management.
* Projects may find existing documented standards to be helpful when deciding what practices to adopt, such as the [https://github.com/coreinfrastructure/best-practices-badge/blob/master/doc/criteria.md Core Infrastructure Initiative's best practices].

==== 4. Open collaboration ====
* Project policies and practices provide a level playing-field where open collaboration can happen.
* Project has adopted the philosophy of [https://governance.openstack.org/tc/reference/opens.html The Four Opens]: open source, open development, open design, open community.
* Project and its community adhere to the [https://www.openstack.org/legal/community-code-of-conduct/ OpenStack Foundation Community Code of Conduct].
* Project behaves as a good neighbor to other confirmed and pilot projects.
* Project distributes software under an open source license that the Board has approved for use, and that has been approved as an open source software license by the Open Source Initiative.
* Project distributes documentation under a license that the Board has approved for use. This includes open source software licenses, as above, and also non-software licenses for open content, like Creative Commons.

==== 5. Active engagement ====
* Project has a diversified developer base. A project that is built with a broad developer base both in number and stakeholders is more likely to be sustained over the long term.
* Project has demonstrated momentum in adoption by users and a path for continued growth. We view this as validation that the technology solves real problems for real users.
* Project is part of an evolving and healthy ecosystem. We view this as confirmation that the technology is broadly applicable to different use cases. The Board will consider activities such as available training and user support, hiring by vendors or users, and commercial products and services.

These factors will be evaluated in a project confirmation process that has the following steps:
* The Foundation staff will work with projects through their pilot phase to meet the expectations and guidelines above.
* Pilot projects will submit an application to the Foundation.
* Representatives of the pilot project will attend a discussion meeting with the Board that may include an informal or formal presentation to the Board.
* Representatives of the Foundation staff will attend the discussion meeting, which may include discussion of funding and staff allocated to the pilot project on confirmation. The Board will seek an evaluation and recommendation from the Foundation staff who supported the pilot project to this point.
* The Board will review the project's application, and vote whether to confirm it.

Governance/Foundation/29Jan2019BoardMeeting

2019-01-29T19:23:09Z

Jbryce: linking in staff update presentation

== Board of Directors - January 29, 2019 Meeting ==
The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am Pacific Standard Time on January 29, 2019. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:
# https://zoom.us/j/9574980705

== Board Meeting Agenda ==
: Chair: Alan Clark
: Minutes: Mark Radcliffe
: Executive Director: Jonathan Bryce
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openstack-board
::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan29-2019
:
'''(7:00) Call To Order, Open Session'''
# Reminder to mute when not speaking (we don't have the advanced controls that were previously available)
# Roll Call
# Approve minutes from December 11, 2018 board meeting
#: Action: Alan to post approved minutes to the wiki

''' The 2019 Board'''

#(7:10) Welcome to the new board members.
#: Thank you and best wishes to Directors Boris Renski, Kenji Kaneshige, Kandan Kathirvel, Lew Tucker, Steven Dake for their time and effort, continued support and contributions to the OpenStack Board efforts.
#: Welcome to Junwei Liu, Mark Baker, Ryan Van Wyk, Sean McGinnis, Vijoy Pandey (1 minute introductions)

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
! Y/N
! Individual Member Directors
|-
|Y || Alan Clark
|Y || Arkady Kanevsky
|Y || Allison Randal
|-
|N || Anni Lai
|Y || Clemens Hardewig
|Y || ChangBo Guo
|-
|N|| Brian Stein
|Y || Johan Christenson
|Y || Egle Sigler
|-
|Y || Chris Price
|Y || Joseph Wang
|N|| Monty Taylor
|-
|Y || Ryan Van Wyk
|N || JunWei Liu
|Y || Prakash Ramchandran
|-
|Y || Imad Sousou ( Melissa Evers-Hood)
|Y || Mark Baker
|N || Shane Wang
|-
|Y || Mark McLoughlin
|Y || Robert Esker
|Y || Sean McGinnis
|-
|N || Ruan HE
|Y || Vijoy Pandey
|Y || Tim Bell
|}

'''(7:20) Policy Reminders'''
# Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
# Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
# Transparency policy (http://www.openstack.org/legal/transparency-policy/)
#: No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary or until the board minutes have been approved by the board.
# Board Communication Channels
## Zoom for the board meeting calls
##: Call in information and meeting appointments will be sent to each Director.
##: Call in information will be sent to the Foundation mailing list and the Gold member mailing list
##: Action: Need to send out meeting reminders to the Foundation mailing list -Alan
## Foundation mailing list
##: As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".
##: Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
## Board mailing lists (Jonathan will add the board members to these lists)
### Foundation-board@lists.openstack.org,
###:The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions
### Foundation-board-confidential@lists.openstack.org
###: Foundation-board-confidential mailing list for use with Board confidential information and documents
## IRC: #openstack-board
## Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year>
##: example: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan29-2019
## Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
##: Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
## Board Packet
##: A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
:
'''(7:40) 2019 Board meeting schedule (as previously proposed in December)'''
#: Two F2F Meetings at Summits
##: 28 April F2F at Denver Summit - F2F with all leadership
##: XX October/November F2F at China Summit - F2F with all leadership
#: Conference Calls (via Zoom)
##: January 29, 7am-9am Pacific Conference Call(Official Minutes)
##: 5 March, 1pm-3pm pacific, conference call
##: 4 June 7am-9am pacific, conference call
##: 10 September 1pm-3pm pacific , conference call
##: 10 December 7am-9am pacific, conference call
:
'''(7:45) Committee Actions and Updates'''
# Board Committees: Please Join'''
## Please review the list and contact the chair to join those that are of interest
##: In Particular The Board Committees and work areas:
###: Compensation Committee - Chair Alan Clark
###: Platinum and Gold Member Committee - Chair Rob Esker
###: Finance Committee - Chair Arkady Kanevsky
###: Interoperability WG - Egle Sigler
###: OSF Pilot Confirmation Guidelines - Allison
:
# OSF Pilot Confirmation Guidelines - Allison Randal
## report from the work effort and next steps
## [https://docs.google.com/document/d/1orx3mdE-ALUcIX37VgRZ3Nu8h0yShD0xZGLBT3VepIw/edit?usp=sharing Draft guidelines] open for comments
:
''' Executive Director Update'''
#: [https://docs.google.com/presentation/d/1jAIfaLRZnOy0IiWK32qYFwhUp0-x_iRVDt2SV3x0pxY/edit?usp=sharing Staff update]
''' (8:30) Executive Session'''
#: We ask that all participants of the board meeting please exit the call, except the members of the Board and invited OpenStack Staff and legal support. Please see section 3 of the [https://www.openstack.org/legal/transparency-policy/ Transparency policy] for information regarding the types of topics that may be discussed within an Executive Session.
:
''' (9:00) Meeting Close '''

Governance/Foundation/29Jan2019BoardMeeting

2019-01-29T15:15:50Z

Jbryce: /* Board Meeting Agenda */

== Board of Directors - January 29, 2019 Meeting ==
The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am Pacific Standard Time on January 29, 2019. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:
# https://zoom.us/j/9574980705

== Board Meeting Agenda ==
: Chair: Alan Clark
: Minutes: Mark Radcliffe
: Executive Director: Jonathan Bryce
:
:: Non official meeting discussion Channels:
::* Zoom chat
::* IRC: #openstack-board
::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan29-2019
:
'''(7:00) Call To Order, Open Session'''
# Reminder to mute when not speaking (we don't have the advanced controls that were previously available)
# Roll Call
# Approve minutes from December 11, 2018 board meeting
#: Action: Alan to post approved minutes to the wiki

''' The 2019 Board'''

#(7:10) Welcome to the new board members.
#: Thank you and best wishes to Directors Boris Renski, Kenji Kaneshige, Kandan Kathirvel, Lew Tucker, Steven Dake for their time and effort, continued support and contributions to the OpenStack Board efforts.
#: Welcome to Junwei Liu, Mark Baker, Ryan Van Wyk, Sean McGinnis, Vijoy Pandey (1 minute introductions)

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors (Roll Call)
|-
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
! Y/N
! Individual Member Directors
|-
|Y || Alan Clark
|Y || Arkady Kanevsky
|Y || Allison Randal
|-
|N || Anni Lai
|Y || Clemens Hardewig
|Y || ChangBo Guo
|-
|N|| Brian Stein
|Y || Johan Christenson
|Y || Egle Sigler
|-
|N || Chris Price
|Y || Joseph Wang
|N|| Monty Taylor
|-
|Y || Ryan Van Wyk
|N || JunWei Liu
|Y || Prakash Ramchandran
|-
|N || Imad Sousou 
|Y || Mark Baker
|N || Shane Wang
|-
|Y || Mark McLoughlin
|Y || Robert Esker
|Y || Sean McGinnis
|-
|N || Ruan HE
|Y || Vijoy Pandey
|Y || Tim Bell
|}

'''(7:20) Policy Reminders'''
# Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
# Code of Conduct (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
# Transparency policy (http://www.openstack.org/legal/transparency-policy/)
#: No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary or until the board minutes have been approved by the board.
# Board Communication Channels
## Zoom for the board meeting calls
##: Call in information and meeting appointments will be sent to each Director.
##: Call in information will be sent to the Foundation mailing list and the Gold member mailing list
##: Action: Need to send out meeting reminders to the Foundation mailing list -Alan
## Foundation mailing list
##: As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".
##: Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
## Board mailing lists (Jonathan will add the board members to these lists)
### Foundation-board@lists.openstack.org,
###:The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions
### Foundation-board-confidential@lists.openstack.org
###: Foundation-board-confidential mailing list for use with Board confidential information and documents
## IRC: #openstack-board
## Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-<Month><Date>-<Year>
##: example: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan29-2019
## Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
##: Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
## Board Packet
##: A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
:
'''(7:40) 2019 Board meeting schedule (as previously proposed in December)'''
#: Two F2F Meetings at Summits
##: 28 April F2F at Denver Summit - F2F with all leadership
##: XX October/November F2F at China Summit - F2F with all leadership
#: Conference Calls (via Zoom)
##: January 29, 7am-9am Pacific Conference Call(Official Minutes)
##: 5 March, 1pm-3pm pacific, conference call
##: 4 June 7am-9am pacific, conference call
##: 10 September 1pm-3pm pacific , conference call
##: 10 December 7am-9am pacific, conference call
:
'''(7:45) Committee Actions and Updates'''
# Board Committees: Please Join'''
## Please review the list and contact the chair to join those that are of interest
##: In Particular The Board Committees and work areas:
###: Compensation Committee - Chair Alan Clark
###: Platinum and Gold Member Committee - Chair Rob Esker
###: Finance Committee - Chair Arkady Kanevsky
###: Interoperability WG - Egle Sigler
###: OSF Pilot Confirmation Guidelines - Allison
:
# OSF Pilot Confirmation Guidelines - Allison Randal
## report from the work effort and next steps
## [https://docs.google.com/document/d/1orx3mdE-ALUcIX37VgRZ3Nu8h0yShD0xZGLBT3VepIw/edit?usp=sharing Draft guidelines] open for comments
:
''' Executive Director Update'''
#: Summary of election process, bylaw updates approval
''' (8:30) Executive Session'''
#: We ask that all participants of the board meeting please exit the call, except the members of the Board and invited OpenStack Staff and legal support. Please see section 3 of the [https://www.openstack.org/legal/transparency-policy/ Transparency policy] for information regarding the types of topics that may be discussed within an Executive Session.
:
''' (9:00) Meeting Close '''

Governance/Foundation/12Nov2018BoardMeeting

2018-11-12T12:33:48Z

Jbryce: adding link to staff update presentation

== OpenStack Board and Leadership Meetings - November 12, 2018 ==

''' This page is a work in progress - schedule and agenda items will continue to change'''

The OpenStack Foundation Board of Directors, Technical Committee and User Committee will meet in person at 9:00am - 5:00pm CET.

'''Meeting Location: Deutsche Telekom AG, Berlin Representative Office, Französische Straße 33 a-c, 10117 Berlin (Lichthof)'''
#: Directions to the meeting location: https://www.telekom-hauptstadtrepraesentanz.com/hsr-en/directions
#: Local contact: [mailto:f.kloeker@telekom.de Frank Kloeker] +4915114088648
#: With the full leadership and many who wish to attend this meeting we do expect that the room will be full. To ensure the meeting is available to all who we will have webex setup so that you may attend remotely.

To join the session by computer or by phone:
# https://openstack.webex.com/openstack/k2/j.php?MTID=t4df5672469dec3eb6e9416efdb814c25
# Enter your name and email address (or registration ID).
# Enter the session password: This session does not require a password.
# Click "Join Now".
# Follow the instructions that appear on your screen.
# Attendees are muted upon entry to the call. Board, TC and UC participants if you use the URL emailed to you, you will be added to the meeting as a presenter and will not be muted.

== OpenStack Foundation Board Meeting Agenda ==
: Chair: Alan Clark, Vice Chair: Lew Tucker
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* (Julia Dechance will monitor and manage the webex connection)
::* webex chat
::* IRC: #openstack-board
::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Nov12-2018
:
'''(9:00) Call To Order, Open Session'''
# Introduce new board members
#: A big thank you to Kurt Garloff for his contributions to the board and to the OpenStack community. Welcome to to Dr. Clemens Hardewig, who will be the representative for Deutsche Telekom AG going forward.
# Roll Call (Y/N = Attendance)

{| class="wikitable" style="margin-left: 40px;"
! colspan="6" | Board Member Directors
|-
! Y/N
! Platinum Member Directors
! Y/N
! Gold Member Directors
! Y/N
! Individual Member Directors
|-
| Y || Alan Clark
| Y || Arkady Kanevsky
| Y || Allison Randal
|-
| Y || Anni Lai (Li Yongle - Fred)
| N || Boris Renski
| Y || ChangBo Guo
|-
| Y || Brian Stein
| Y || Johan Christenson
| Y || Egle Sigler
|-
| Y || Christopher Price
| Y || Joseph Wang
| Y || Monty Taylor
|-
| Y || Imad Sousou ( Melissa Evers-Hood)
| Y || Kenji Kaneshige
| Y || Prakash Ramchandran
|-
| Y || Kandan Kathirvel
| Y || Dr. Clemens Hardewig
| Y || Shane Wang
|-
| Y || Mark McLoughlin
| Y || Lew Tucker
| Y || Steven Dake
|-
| N || Ruan Hu
| Y || Robert Esker (joined at 11am)
| Y || Tim Bell
|}
# Approve minutes from previous board meetings
#: May 20, 2018, September 18, 2018, October 25, 2018, November 1
:
''' Executive Director Update''' - Jonathan/Mark/Thierry/Lauren ([https://docs.google.com/presentation/d/1pLOTn_mio9_4HdjSH133QiEISKn-wodHhj7u6S9W48w/edit?usp=sharing slides])
# Strategic Project Governance
#: Review latest changes and final comments from board members
##: Brand research summary email sent to the Foundation Mailing List: [http://lists.openstack.org/pipermail/foundation/2018-October/002634.html](http://lists.openstack.org/pipermail/foundation/2018-October/002634.html)
#: review board responsibilities (as discussed at the October board meeting)
#: Board review and approve resolutions for the bylaws updates - Alan
# News and updates for Berlin Summit
# 2019 planning and budget preview
:
''' Committee and Work Efforts'''
# Interoperability Guideline Updates - Egle
## [https://docs.google.com/document/d/1gzjBWw2K-t8ZDzBh6IVmDaIdf97o3tOVWIE-f5Cv874/edit?usp=sharing Board report]
# Finance Committee - Arkady
'''(12:00) Close'''

'''(12:00-12:30) Lunch @HSR Lounge''' (due the shared lunch space it's required to set the time fix)

== OpenStack Foundation Leadership Meeting Agenda ==
: Meeting Organizers: Alan Clark(chair), Lew Tucker(vice-chair), Doug Hellmann(Chair), Mohammed Naser(vice-chair), Jonathan Bryce (Executive Director), Melvin Hillsman(Chair), Matt Van Winkle(vice-chaiir)

: We will keep the webex up and running for this session.

'''(13:00) Call To Order, Open Session'''
# Welcome to new members
#: New Board members
#:: Dr. Clemens Hardewig
#: New TC members
#:: Ghanshyam Mann
#:: Jean-Philippe Evrard
#:: Lance Bragstad
#: New UC members
#:: Joseph Sandoval
'''OpenStack TC''' ([https://docs.google.com/presentation/d/1wcG7InY2A5y67dt5lC14CI1gQHGZ3db8-yshOu-STk8/edit#slide=id.g46a6072f4a_0_308 slides])
#(13:15) Rocky retrospective, Sean McGinnis
#(13:20) Stein update, Doug Hellmann
#(13:40) TC operational changes, Doug Hellmann
#(13:45) Peer review culture initiative, Julia Kreger
#(13:50) Technical vision initiative, Zane Bitter
'''OpenStack UC''' ([https://docs.google.com/presentation/d/1gLcChOupELCGItD-SzhECEhFMGQc4jf0PlQxAijDMhw/edit?usp=sharing slides])
#(14:15) General Update, Melvin Hillsman
#(14:20) User Survey Highlights, Matt van Winkle
#(14:25) Financial Team Update, Joseph Sandoval
#(14:30) PCWG Update (incl Nordic Days summary), Amy Marrich
#(14:35) Adjacent Communities, Chris Hoge, Flavio Percocco, Melvin Hillsman
#(14:40) Questions, Feedback from Board, TC, others, User Committee
#(14:45) Break
'''Pilot Project Reports''' ([https://docs.google.com/presentation/d/1nsm6ht3kJRw7vZsbjLDcTfPA8d8gu3jSYinmKfgiENU/edit?usp=sharing slides])
# (15:00) Airship - . Matt Mceuen, Jaesuk Ahn
# (15:20) Kata Containers - Eric Ernst, Xu Wang
# (15:40) StarlingX - Brent Roswell
# (16:00) Zuul - James Blair, Monty Taylor

'''(17:00) Close'''

'''(17:15-20:00) Get Together @HSR Lounge'''

Governance/Foundation/18Sep2018BoardMeeting

2018-09-20T20:55:56Z

Jbryce: Adding link to presentation

== Board of Directors - September 18, 2018 Meeting ==
The OpenStack Foundation Board of Directors will meet at 1:00pm - 3:00pm Pacific time. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:
# https://openstack.webex.com/openstack/k2/j.php?MTID=td98a1af4fb08d750d5836a4e7cc3b575
# Enter your name and email address (or registration ID).
# Enter the session password: This session does not require a password.
# Click "Join Now".
# Follow the instructions that appear on your screen.

== Board Meeting Agenda ==
: Chair: Alan Clark, Vice Chair: Lew Tucker
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* (Julia Dechance will monitor and manage the webex connection)
::* webex chat
::* IRC: #openstack-board
::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Sept18-2018
:
'''(13:00) Call To Order, Open Session'''
# Roll Call
{| class="wikitable" style="margin-left: 40px;"
! colspan="3" | Board Member Directors
|-
! Platinum Member Directors
! Gold Member Directors
! Individual Member Directors
|-
| Alan Clark
| Arkady Kanevsky
| Allison Randal
|-
| Anni Lai
| Boris Renski
| ChangBo Guo
|-
| Brian Stein
| Johan Christenson
| Egle Sigler
|-
| Christopher Price
| Joseph Wang
| Monty Taylor
|-
| Imad Sousou
| Kenji Kaneshige
| Prakash Ramchandran
|-
| Kandan Kathirvel
| Kurt Garloff
| Shane Wang
|-
| Mark McLoughlin
| Lew Tucker
| Steven Dake
|-
| Ruan Hu
| Robert Esker
| Tim Bell
|}
# Approve minutes from May 20, 2018 board meeting - deferred
:
'''Presentation for following sections:''' https://docs.google.com/presentation/d/10UyCpxkjPqC3kT-dYRpBxzNT39i2OhlggJvzGDosMz0/
:
'''(13:10) Executive Team Update'''
# Slides for members to demonstrate OpenStack momentum and adoption
:
'''(13:30) Strategic Project Governance'''
# Resulting proposal from the Strategic Project Governance Board work effort (40 min)
# OSF funding evolution proposal for new projects (20 min)
:
'''(14:30) Brand Research Preview'''
# Overview of project, schedule call for deeper dive
:
'''(14:40) Other Business, Overflow Time'''
:
'''(15:00) End Meeting'''
:

Governance/Foundation/5Dec2017BoardMeeting

2017-12-05T15:27:45Z

Jbryce:

== Board of Directors - December 5, 2017 Meeting ==
The OpenStack Foundation Board of Directors will meet at 7:00am - 9:00am, pacific via webex on December 5, 2017.

To join the session:
# Go to: https://openstack.webex.com/openstack/k2/j.php?MTID=tab5bc62a1a017353e90a4b6c87a6afd7
# Enter your name and email address (or registration ID).
# Enter the session password: This session does not require a password.
# Click "Join Now".
# Follow the instructions that appear on your screen.

== Board Meeting Agenda ==
: Chair: Alan Clark, Vice Chair: Lew Tucker
: Executive Director: Jonathan Bryce
: Minutes: Mark Radcliffe
:
:: Non official meeting discussion Channels:
::* webex chat
::* IRC: #openstack-board
::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Dec5-2017
:
'''(7:00) Call To Order, Open Session'''
# Roll Call
# Approve minutes from November 5, 2017 board meeting
:
'''(07:10) Executive Director Update'''
: Includes 2018 budget for approval

: New CLA with minor updates

Change title<br />
OpenStack '''Project''' Individual/Corporate Contributor License Agreement<br />
TO<br />
OpenStack '''Foundation''' Individual/Corporate Contributor License Agreement

Change preamble<br />
In order to clarify the intellectual property license granted with Contributions from any person or entity, the OpenStack '''Project (the "Project")''' must have a Contributor License Agreement ("Agreement") on file that has been signed by each Contributor, indicating agreement to the license terms below.<br />
TO<br />
In order to clarify the intellectual property license granted with Contributions from any person or entity, the OpenStack '''Foundation''' must have a Contributor License Agreement ("Agreement") on file that has been signed by each Contributor, indicating agreement to the license terms below '''for Contributions to any project owned or managed by the OpenStack Foundation (“Project”)'''.

'''(08:10) Topics'''
# Proposed 2018 Board Meeting Schedule
#: 4 F2F Meetings at Ptg(s) and Summits
##: February 26, Board F2F, 9am - 5pm, Dublin (PTG)
##: May 20, Board 9am - 12pm, Joint Leadership 1pm - 5pm, Vancouver Canada (Summit)
##: Date TBA, Board F2F (PTG), 9am - 5pm,
##: November 12, 9am - 12pm, Joint Leadership 1pm - 5pm, Berlin, Germany (Summit)
#: Conference Calls (via webex)
##: January 30, 2018 7am - 9am pacific

##: July 17, 2018, 7am - 9am pacific
##: December 11, 2018, 1pm - 3pm pacific

'''(08:20) Meeting Close'''

Governance/Foundation/10Sep2017BoardMeeting

2017-09-10T22:07:21Z

Jbryce:

= Joint Leadership Meeting (BOARD / TC / UC) =
We look forward to gathering everyone in Denver this September for the PTG and joint Board / TC / UC meeting. Please mark your calendars and plan to attend the following.
The meetings will be held from 9:00am to 5:00pm Denver Colorado time on September 10, 2017. Directors, TC and UC Chairs may participate in person or via conference dial-in. Audio from the meeting will also be available to the community. Because of room limitations community members may not attend in person.
* Sunday, Sept 10, 9:00am-5:00pm
* JW Marriott Denver Cherry Creek - Bluebell Ballroom
* 150 Clayton Lane
:
To join the session
# Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t84e01c894bb956fb69283e941a1de68a
# Enter your name and email address.
# Enter the session password: This session does not require a password.
# Click "Join Now".
# Follow the instructions that appear on your screen.
:
== Leadership Meeting Agenda ==
: Chair: Alan Clark, Vice Chair: Lew Tucker
: Chair: Thierry Carrez
: Chair: Edgar Magana
: Executive Director: Jonathan Bryce
'''(9:00) Call To Order, Open Session'''
:
'''(9:15) Welcome and introductions of new members'''
# OpenStack Board
{| class="wikitable" style="margin-left: 100px;"
|+ style="caption-side:bottom"|''https://www.openstack.org/foundation/board-of-directors/''
! colspan="3" | 2017 OpenStack Board Member Directors
|-
! Platinum Member Directors
! Gold Member Directors
! Individual Member Directors
|-
| Alan Clark
| Boris Renski
| Allison Randal
|-
| Anni Lai
| Jessica Field
| ChangBo Guo
|-
| Brad Topol
| Johan Christenson
| Egle Sigler
|-
| Brian Stein
| Joseph Wang
| Kavit Munshi
|-
| Christopher Price
| Junwei Liu
| Russell Bryant
|-
| Imad Sousou
| Kenji Kaneshige
| Shane Wang
|-
| Kandan Kathirvel
| Lew Tucker
| Steven Dake
|-
| Mark McLoughlin
| Robert Esker
| Tim Bell
|}
# Technical Committee Members
{| class="wikitable" style="margin-left: 100px;"
|+ style="caption-side:bottom"|''https://www.openstack.org/foundation/tech-committee/''
! colspan="4" | OpenStack Technical Committee Members
|-
| Chris Dent
| Emilien Macchi
| John Garbutt
|Sean McGinnis
|-
| Davanum Srinivas
| Flavio Percoco
| Monty Taylor
| Steve Martinelli
|-
| Dean Troyer
| Jeremy Stanley
| Sean Dague
| Thierry Carrez
|-
| Doug Hellmann
|
|
|
|}
# User Committee Members
{| class="wikitable" style="margin-left: 100px;"
|+ style="caption-side:bottom"|''https://www.openstack.org/foundation/user-committee/''
! OpenStack User Committee Members
|-
| Edgar Magana
|-
| Matt Van Winkle
|-
| Melvin Hillsman
|-
| Saverio Proto
|-
| Shamail Tahir
|}
:
:: Non official meeting discussion Channels:
::* webex chat
::* IRC: #openstack-board
::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Sep10-2017
:
'''(9:25) Board Action'''
# Approve minutes from the 20 June 2017 board meeting
'''(9:30) Executive Director'''
# Events update from Jonathan
:
'''(10:00) The Strategic Focus Areas'''
# (10:00) Better communicate about OpenStack - Lauren, Thierry
#: Categorize and map OpenStack components in a unified way to clarify our messaging
#: https://docs.google.com/presentation/d/1qQ1oCjhEE3bjtjkPydGhyeR6vFyuyFeOhbwc-WueddI/edit#slide=id.g253ac459b6_0_765
# ''' (11:00) Break'''
# (11:30) Community Health - Steven
#: Grow next generation of leadership/experts/cross-project devs within the community
# (12:00) Requirements: Close the feedback loop - Melvin, Thierry
#: Breaking down the last barriers between ops and dev communities
#: https://docs.google.com/presentation/d/1vjGm5OzjVvtbhf_WUyKN3nvYGpB_hDTJEzMAwvgLd1I
'''(12:30) Break for Lunch'''
'''(13:30) The Strategic Focus Areas (Continued)'''
# (13:30) Increase complementary with adjacent technologies - Chris P., Steven D.
#: Make our technology more consumable (independently) by other communities/projects.
##: Preliminary Findings in on Success Factors with Ansible and Helm adjacent communities https://docs.google.com/presentation/d/1iF09E1LTil55sLzncWIyS9WvRK-L_4Gp975mWQ53sis/edit?usp=sharing
# (14:30) Technology changes: Simplify OpenStack - Mike
#: Remove useless configuration options, cut unused features, cull project teams that are not going anywhere http://www.scaryland.net/complicated.pdf
# (15:00) A look back at the 5 areas - Chris D.
#: 6 months passed, are we missing anything ?
# Update Strategic Focus members; add your name: https://etherpad.openstack.org/p/UnofficialBoardNotes-Sep10-2017
:
'''(15:30) Clarifying and communicating where help is needed'''
# Top 5 help wanted list
## Current items on the list - Thierry
##: https://governance.openstack.org/tc/reference/top-5-help-wanted.html
## Potential additions - Chris D.
## How to effectively fill those
:
'''(16:00) Board Actions'''
# Interoperability WG - Egle, Mark V., Chris H.
#: Interop update and request approval of the new guidelines.
##: https://docs.google.com/document/d/1CZxF-DL9CaxX9ab3Rd_IAqDzV-R_M8TCm1RwmQ_Emd4/edit?usp=sharing

'''(16:30) Meeting Close'''

=== BOARD / TC / UC HAPPY HOUR / DINNER ===
Sunday, Sept 10, 5:00pm-8:00pm
TBC Location, walkable to JW Marriott Denver Cherry Creek
RSVP: https://www.eventbrite.com/e/boardstafftcuc-dinner-denver-2017-tickets-37016429136

:

== PTG ==
Monday - Friday, Sept 11-15
Renaissance Denver Stapleton
3801 Quebec Street
https://www.openstack.org/ptg

The JW Marriott Cherry Creek, the location for the Sunday, September 10 Board / TC / UC meeting and dinner, is about a 20 minute drive (see map below) from the Renaissance Denver Stapleton, the PTG venue. As many people will likely be staying in or around the PTG venue, we recommend you take a ride share car between venues. PTG badges will be available for all attending Board / TC / UC members to pick-up on Sunday at the JW Marriott Cherry Creek during the joint meeting.

If you plan to attend the PTG, please register in advance. As a reminder, below is the link to book a hotel room within the Foundation's discounted block at the Renaissance Denver Stapleton. The room block quantity is very limited this time and will likely sell out early.

=== LINKS ===
# PTG registration
#: https://www.eventbrite.com/e/project-teams-gathering-denver-2017-tickets-33219389087
# Hotel Room Block at PTG
#: http://www.marriott.com/meeting-event-hotels/group-corporate-travel/groupCorp.mi?resLinkData=the%20OpenStack%20Project%20Teams%20Gathering%5Edensa%60fntfnta%60149.00%60USD%60false%604%609/7/17%609/19/17%608/20/17&app=resvlink&stop_mobi=yes
# Map showing route between PTG and Board Meeting venues
#: https://www.google.com/maps/dir/Renaissance+Denver+Stapleton+Hotel,+3801+Quebec+St,+Denver,+CO+80207/JW+Marriott+Denver+Cherry+Creek,+150+Clayton+Ln,+Denver,+CO+80206/@39.7406797,-104.9646565,13z/data=!3m1!4b1!4m13!4m12!1m5!1m1!1s0x876c7bbd4c837795:0xc4332c48739d3ab6!2m2!1d-104.9040985!2d39.7700294!1m5!1m1!1s0x876c7e9425e56775:0xb7a4b3c7454148b6!2m2!1d-104.955701!2d39.719086

Governance/Foundation/10Sep2017BoardMeeting

2017-09-10T22:06:43Z

Jbryce:

= Joint Leadership Meeting (BOARD / TC / UC) =
We look forward to gathering everyone in Denver this September for the PTG and joint Board / TC / UC meeting. Please mark your calendars and plan to attend the following.
The meetings will be held from 9:00am to 5:00pm Denver Colorado time on September 10, 2017. Directors, TC and UC Chairs may participate in person or via conference dial-in. Audio from the meeting will also be available to the community. Because of room limitations community members may not attend in person.
* Sunday, Sept 10, 9:00am-5:00pm
* JW Marriott Denver Cherry Creek - Bluebell Ballroom
* 150 Clayton Lane
:
To join the session
# Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t84e01c894bb956fb69283e941a1de68a
# Enter your name and email address.
# Enter the session password: This session does not require a password.
# Click "Join Now".
# Follow the instructions that appear on your screen.
:
== Leadership Meeting Agenda ==
: Chair: Alan Clark, Vice Chair: Lew Tucker
: Chair: Thierry Carrez
: Chair: Edgar Magana
: Executive Director: Jonathan Bryce
'''(9:00) Call To Order, Open Session'''
:
'''(9:15) Welcome and introductions of new members'''
# OpenStack Board
{| class="wikitable" style="margin-left: 100px;"
|+ style="caption-side:bottom"|''https://www.openstack.org/foundation/board-of-directors/''
! colspan="3" | 2017 OpenStack Board Member Directors
|-
! Platinum Member Directors
! Gold Member Directors
! Individual Member Directors
|-
| Alan Clark
| Boris Renski
| Allison Randal
|-
| Anni Lai
| Jessica Field
| ChangBo Guo
|-
| Brad Topol
| Johan Christenson
| Egle Sigler
|-
| Brian Stein
| Joseph Wang
| Kavit Munshi
|-
| Christopher Price
| Junwei Liu
| Russell Bryant
|-
| Imad Sousou
| Kenji Kaneshige
| Shane Wang
|-
| Kandan Kathirvel
| Lew Tucker
| Steven Dake
|-
| Mark McLoughlin
| Robert Esker
| Tim Bell
|}
# Technical Committee Members
{| class="wikitable" style="margin-left: 100px;"
|+ style="caption-side:bottom"|''https://www.openstack.org/foundation/tech-committee/''
! colspan="4" | OpenStack Technical Committee Members
|-
| Chris Dent
| Emilien Macchi
| John Garbutt
|Sean McGinnis
|-
| Davanum Srinivas
| Flavio Percoco
| Monty Taylor
| Steve Martinelli
|-
| Dean Troyer
| Jeremy Stanley
| Sean Dague
| Thierry Carrez
|-
| Doug Hellmann
|
|
|
|}
# User Committee Members
{| class="wikitable" style="margin-left: 100px;"
|+ style="caption-side:bottom"|''https://www.openstack.org/foundation/user-committee/''
! OpenStack User Committee Members
|-
| Edgar Magana
|-
| Matt Van Winkle
|-
| Melvin Hillsman
|-
| Saverio Proto
|-
| Shamail Tahir
|}
:
:: Non official meeting discussion Channels:
::* webex chat
::* IRC: #openstack-board
::* Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Sep10-2017
:
'''(9:25) Board Action'''
# Approve minutes from the 20 June 2017 board meeting
'''(9:30) Executive Director'''
# Events update from Jonathan
:
'''(10:00) The Strategic Focus Areas'''
# (10:00) Better communicate about OpenStack - Lauren, Thierry
#: Categorize and map OpenStack components in a unified way to clarify our messaging
#: https://docs.google.com/presentation/d/1qQ1oCjhEE3bjtjkPydGhyeR6vFyuyFeOhbwc-WueddI/edit#slide=id.g253ac459b6_0_765
# ''' (11:00) Break'''
# (11:30) Community Health - Steven
#: Grow next generation of leadership/experts/cross-project devs within the community
# (12:00) Requirements: Close the feedback loop - Melvin, Thierry
#: Breaking down the last barriers between ops and dev communities
#: https://docs.google.com/presentation/d/1vjGm5OzjVvtbhf_WUyKN3nvYGpB_hDTJEzMAwvgLd1I
'''(12:30) Break for Lunch'''
'''(13:30) The Strategic Focus Areas (Continued)'''
# (13:30) Increase complementary with adjacent technologies - Chris P., Steven D.
#: Make our technology more consumable (independently) by other communities/projects.
##: Preliminary Findings in on Success Factors with Ansible and Helm adjacent communities https://docs.google.com/presentation/d/1iF09E1LTil55sLzncWIyS9WvRK-L_4Gp975mWQ53sis/edit?usp=sharing
# (14:30) Technology changes: Simplify OpenStack - Mike
#: Remove useless configuration options, cut unused features, cull project teams that are not going anywhere http://www.scaryland.net/complicated.pdf
# (15:00) A look back at the 5 areas - Chris D.
#: 6 months passed, are we missing anything ?
# Update Strategic Focus members; add your name: https://etherpad.openstack.org/p/UnofficialBoardNotes-Sep10-2017
:
'''(15:30) Clarifying and communicating where help is needed'''
# Top 5 help wanted list
## Current items on the list - Thierry
https://governance.openstack.org/tc/reference/top-5-help-wanted.html
## Potential additions - Chris D.
## How to effectively fill those
:
'''(16:00) Board Actions'''
# Interoperability WG - Egle, Mark V., Chris H.
#: Interop update and request approval of the new guidelines.
##: https://docs.google.com/document/d/1CZxF-DL9CaxX9ab3Rd_IAqDzV-R_M8TCm1RwmQ_Emd4/edit?usp=sharing

'''(16:30) Meeting Close'''

=== BOARD / TC / UC HAPPY HOUR / DINNER ===
Sunday, Sept 10, 5:00pm-8:00pm
TBC Location, walkable to JW Marriott Denver Cherry Creek
RSVP: https://www.eventbrite.com/e/boardstafftcuc-dinner-denver-2017-tickets-37016429136

:

== PTG ==
Monday - Friday, Sept 11-15
Renaissance Denver Stapleton
3801 Quebec Street
https://www.openstack.org/ptg

The JW Marriott Cherry Creek, the location for the Sunday, September 10 Board / TC / UC meeting and dinner, is about a 20 minute drive (see map below) from the Renaissance Denver Stapleton, the PTG venue. As many people will likely be staying in or around the PTG venue, we recommend you take a ride share car between venues. PTG badges will be available for all attending Board / TC / UC members to pick-up on Sunday at the JW Marriott Cherry Creek during the joint meeting.

If you plan to attend the PTG, please register in advance. As a reminder, below is the link to book a hotel room within the Foundation's discounted block at the Renaissance Denver Stapleton. The room block quantity is very limited this time and will likely sell out early.

=== LINKS ===
# PTG registration
#: https://www.eventbrite.com/e/project-teams-gathering-denver-2017-tickets-33219389087
# Hotel Room Block at PTG
#: http://www.marriott.com/meeting-event-hotels/group-corporate-travel/groupCorp.mi?resLinkData=the%20OpenStack%20Project%20Teams%20Gathering%5Edensa%60fntfnta%60149.00%60USD%60false%604%609/7/17%609/19/17%608/20/17&app=resvlink&stop_mobi=yes
# Map showing route between PTG and Board Meeting venues
#: https://www.google.com/maps/dir/Renaissance+Denver+Stapleton+Hotel,+3801+Quebec+St,+Denver,+CO+80207/JW+Marriott+Denver+Cherry+Creek,+150+Clayton+Ln,+Denver,+CO+80206/@39.7406797,-104.9646565,13z/data=!3m1!4b1!4m13!4m12!1m5!1m1!1s0x876c7bbd4c837795:0xc4332c48739d3ab6!2m2!1d-104.9040985!2d39.7700294!1m5!1m1!1s0x876c7e9425e56775:0xb7a4b3c7454148b6!2m2!1d-104.955701!2d39.719086

MediaWiki:Deletereason-dropdown

2017-01-03T23:25:57Z

Jbryce: Adding in spam page as a reason to delete

*Common delete reasons
** Obsolete content
** Author request
** Copyright violation
** Vandalism
** Spam page to external links

Foundation/ProfessionalCertification

2015-07-27T21:04:46Z

Jbryce: adding link to first meeting

[[Category: Working_Groups]]

= Professional Certification Working Group =

== Mission ==
The OpenStack Foundation is launching its inaugural OpenStack Certification Exam Program which will offer a career-path based Certification for OpenStack professionals. The Certification exam will be performance-based and focus on basic skills required to operate an OpenStack cloud: Certified OpenStack Administrator (COA).

Initially, a sub-group of Subject Matter Experts has formed a Job Task Analysis Committee (JTAC) tasked with developing an appropriate examination blueprint to be used in the preparation of the Certification. There will be additional sub-groups for question writing and governance.

== Members ==
* Satoshi Konno, ASANLABS, Inc., Tokyo, Japan
* Anil Bidari, Cloud Enabled, Bangalore, India
* Eren Türkay, Skyatlas, Istanbul, Turkay
* Andrew Boag, Catalyst IT, Sydney, Australia
* The Rivero, HP, Salamanca, Spain
* Arturo Suarez, Canonical, London, UK
* Pranav Salunke, SUSE Linux GmbH, Nuremberg, Germany
* Amrith Kumar, Tesora, Boston, USA
* Sameer Verma, San Francisco State University, San Francisco, USA
* Susan Wu, Midokura, San Francisco, USA
* Michael Ford, Midokura, San Francisco, USA
* Seth Fox, Solinea, Inc., Tucson, USA
* Rick Evans, VMware, Sunnyvale, USA
* Sean Winn, EMC, San Jose, USA
* Phil Hopkins, Rackspace, San Antonio, USA
* Megan Rossetti, Comcast, Reston, USA
* Jeff Olson, Firefly, Milpitas, USA
* Lee Xie, Mirantis, Mountain View, USA

== Meeting Minutes ==
* [[Foundation/ProfessionalCertification/Meeting1|Meeting #1]]

== Timeline ==

Governance/Foundation/2014ProposedBylawsAmendment

2015-01-11T20:09:09Z

Jbryce:

== SUMMARY OF 2014 PROPOSED REVISIONS TO THE BYLAWS OF THE OPENSTACK FOUNDATION ==
This summary will provide you with an overview of the draft of the proposed revisions to the bylaws. These revisions are the first changes to the bylaws since the current version was adopted in January, 2013. As you may know, the DefCore process was approved by the Board of Directors of the OpenStack Foundation ("Board") in November, 2013 to develop a new process for managing the application of the OpenStack trademarks to the OpenStack Project.

The revision of the bylaws was part of the DefCore process. The proposed revisions to the bylaws are meant to provide flexibility in determining the software required for the use of the OpenStack trademarks. The revisions permit the adoption of the DefCore procedures and any changes to those procedures in the future. Any changes to the process must be approved by the Board and the Technical Committee. The Board and the Technical Committee will agree on the process for such approval after the adoption of the revisions to the bylaws. The bylaws have gone through fifteen revisions after comments from the Technical Committee, DefCore Committee, OpenStack Foundation management, Legal Affairs Committee and the Board.

The Board approved these revisions at a meeting in December 2014. These amendments will be up for approval by the Individual Members as part of their election of Individual Directors in January 2015: the approval requires a majority of the Individual Members to approve the revisions and will only be effective if 25% of the current Individual Members vote. Consequently, it is very important to encourage Individual Members to vote.

The draft will also need to be approved by two-thirds of the Gold Members and (ii) two-thirds of the Platinum Members. The new bylaws will become effective upon a date selected by the Board after all of the required votes are completed.

== Draft Documents ==
Redlined versions of the bylaws showing the proposed changes can be found at:

* [[File:DefCoreTrademarkBylawsRevisionsRedline.pdf|DefCore Bylaws Revision Redline]]
* [[File:LegalAffairsCommitteeBylawsRevisionRedLine.pdf|Legal Affairs Committee Bylaws Revision Redline]]
* [[File:QuorumChangeBylawsRevisionRedline.pdf|Quorum Bylaws Revision Redline]]

== Outline of Proposed Changes ==
=== Revisions for Determination Core and Trademark Policy ===
# Shift from two to three categories of software
## Current bylaws
### OpenStack Project
### Core OpenStack Project
## Revised bylaws
### OpenStack Project
### OpenStack Technical Committee Approved Release
### Trademark Designated OpenStack Software
# Change in determination of software required for use of the OpenStack trademark
## Current bylaws (“Core OpenStack Project”)
### Modules: Block Storage, Compute, Dashboard, Identity Service, Image Service, Networking, and Object Storage
### Add/Remove Modules Process: Proposed by Technical Committee and approved by the Board
### This provision can only be changed by a vote of the Board and the affirmative vote of (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, and (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting).
## Revised bylaws (“Trademark Designated OpenStack Software”)
### Trademark Designated OpenStack Software: Process for determining Trademark Designated OpenStack Software will be determined by the Board and does not need any vote by the members, but changes in process require Technical Committee approval (i.e. change from Defcore process)
### OpenStack Technical Committee Approved Release (formerly Integrated Release): Determined by Technical Committee but “Trademark Designated OpenStack Software” can be deleted from OpenStack Technical Committee Approved Release only with permission of the Board
# Change in management of trademarks
## Current bylaws
### Trademarks governed by detailed trademark policy in Appendix 8, but the policy permits modification by the Foundation
### This provision can only be changed by a vote of the Board and the affirmative vote of (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, and (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting).
## Revised bylaws
### Trademarks will be governed by a trademark policy to be determined by the Board and does not need any vote by the members
# Redline of Amendment: [[File:DefCoreTrademarkBylawsRevisionsRedline.pdf|thumbnail|DefCore Bylaws Revision Redline]]
=== Remove hard-coded limit to size of Legal Affairs Committee ===
# Current bylaws: Legal Affairs Committee currently is limited to five members (but eleven lawyers are attending).
# Revised bylaws: The Board can set the criteria for membership on the Legal Affairs Committee and no limit is applied.
# Redline of Amendment: [[File:LegalAffairsCommitteeBylawsRevisionRedLine.pdf|Legal Affairs Committee Bylaws Revision Redline]]
=== Align quorum for Individual Members to Amend the Bylaws with quorum for an Individual Member election ===
# Current bylaws: A majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting). This 25% threshold was selected rather arbitrarily at the time the bylaws were drafted and did not anticipate the number of Individual Members which have joined the Foundation. The 2014 election for Individual Directors had participation of less than 15% of the Individual Members.
# Revised bylaws: A majority of the Individual Members voting (but only if at least 10% of the Individual Members vote at an annual or special meeting).
# Redline of Amendment: [[File:QuorumChangeBylawsRevisionRedline.pdf|Quorum Bylaws Revision Redline]]

== Questions and Comments ==
If you have questions, please address them to the Foundation mailing list: where Alan Clark has started a thread: http://lists.openstack.org/pipermail/foundation/2014-November/001785.html -- If you are not yet a member of the foundation mailing list, join here: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation

Note that the Technical Committee (TC) has discussed the proposed changes and the thread archive is available here: http://lists.openstack.org/pipermail/openstack-tc/2014-November/000871.html

Governance/Foundation/2014ProposedBylawsAmendment

2015-01-11T20:07:14Z

Jbryce: Formatting updates

== SUMMARY OF 2014 PROPOSED REVISIONS TO THE BYLAWS OF THE OPENSTACK FOUNDATION ==
This summary will provide you with an overview of the draft of the proposed revisions to the bylaws. These revisions are the first changes to the bylaws since the current version was adopted in January, 2013. As you may know, the DefCore process was approved by the Board of Directors of the OpenStack Foundation ("Board") in November, 2013 to develop a new process for managing the application of the OpenStack trademarks to the OpenStack Project.

The revision of the bylaws was part of the DefCore process. The proposed revisions to the bylaws are meant to provide flexibility in determining the software required for the use of the OpenStack trademarks. The revisions permit the adoption of the DefCore procedures and any changes to those procedures in the future. Any changes to the process must be approved by the Board and the Technical Committee. The Board and the Technical Committee will agree on the process for such approval after the adoption of the revisions to the bylaws. The bylaws have gone through fifteen revisions after comments from the Technical Committee, DefCore Committee, OpenStack Foundation management, Legal Affairs Committee and the Board.

The Board approved these revisions at a meeting in December 2014. These amendments will be up for approval by the Individual Members as part of their election of Individual Directors in January 2015: the approval requires a majority of the Individual Members to approve the revisions and will only be effective if 25% of the current Individual Members vote. Consequently, it is very important to encourage Individual Members to vote.

The draft will also need to be approved by two-thirds of the Gold Members and (ii) two-thirds of the Platinum Members. The new bylaws will become effective upon a date selected by the Board after all of the required votes are completed.

== Draft Documents ==
Redlined versions of the bylaws showing the proposed changes can be found at:

* [[File:DefCoreTrademarkBylawsRevisionsRedline.pdf|DefCore Bylaws Revision Redline]]
* [[File:LegalAffairsCommitteeBylawsRevisionRedLine.pdf|Legal Affairs Committee Bylaws Revision Redline]]
* [[File:QuorumChangeBylawsRevisionRedline.pdf|Quorum Bylaws Revision Redline]]

== Outline of Proposed Changes ==
=== Revisions for Determination Core and Trademark Policy ===
# Shift from two to three categories of software
## Current bylaws
### OpenStack Project
### Core OpenStack Project
## Revised bylaws
### OpenStack Project
### OpenStack Technical Committee Approved Release
### Trademark Designated OpenStack Software
# Change in determination of software required for use of the OpenStack trademark
## Current bylaws (“Core OpenStack Project”)
### Modules: Block Storage, Compute, Dashboard, Identity Service, Image Service, Networking, and Object Storage
### Add/Remove Modules Process: Proposed by Technical Committee and approved by the Board
### This provision can only be changed by a vote of the Board and the affirmative vote of (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, and (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting).
## Revised bylaws (“Trademark Designated OpenStack Software”)
### Trademark Designated OpenStack Software: Process for determining Trademark Designated OpenStack Software will be determined by the Board and does not need any vote by the members, but changes in process require Technical Committee approval (i.e. change from Defcore process)
### OpenStack Technical Committee Approved Release (formerly Integrated Release): Determined by Technical Committee but “Trademark Designated OpenStack Software” can be deleted from OpenStack Technical Committee Approved Release only with permission of the Board
# Change in management of trademarks
## Current bylaws
### Trademarks governed by detailed trademark policy in Appendix 8, but the policy permits modification by the Foundation
### This provision can only be changed by a vote of the Board and the affirmative vote of (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, and (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting).
## Revised bylaws
### Trademarks will be governed by a trademark policy to be determined by the Board and does not need any vote by the members
# Redline of Amendment: [[File:DefCoreTrademarkBylawsRevisionsRedline.pdf|thumbnail|DefCore Bylaws Revision Redline]]
=== Remove hard-coded limit on side of Legal Affairs Committee ===
# Current bylaws: Legal Affairs Committee currently is limited to five members (but eleven lawyers are attending).
# Revised bylaws: The Board can set the criteria for membership on the Legal Affairs Committee and no limit is applied.
# Redline of Amendment: [[File:LegalAffairsCommitteeBylawsRevisionRedLine.pdf|Legal Affairs Committee Bylaws Revision Redline]]
=== Align quorum for Individual Members to Amend the Bylaws with quorum for an Individual Member election ===
# Current bylaws: A majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting). This 25% threshold was selected rather arbitrarily at the time the bylaws were drafted and did not anticipate the number of Individual Members which have joined the Foundation. The 2014 election for Individual Directors had participation of less than 15% of the Individual Members.
# Revised bylaws: A majority of the Individual Members voting (but only if at least 10% of the Individual Members vote at an annual or special meeting).
# Redline of Amendment: [[File:QuorumChangeBylawsRevisionRedline.pdf|Quorum Bylaws Revision Redline]]

== Questions and Comments ==
If you have questions, please address them to the Foundation mailing list: where Alan Clark has started a thread: http://lists.openstack.org/pipermail/foundation/2014-November/001785.html -- If you are not yet a member of the foundation mailing list, join here: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation

Note that the Technical Committee (TC) has discussed the proposed changes and the thread archive is available here: http://lists.openstack.org/pipermail/openstack-tc/2014-November/000871.html

Governance/Foundation/2014ProposedBylawsAmendment

2015-01-11T19:43:52Z

Jbryce: Minor formatting adjustment

== SUMMARY OF 2014 PROPOSED REVISIONS TO THE BYLAWS OF THE OPENSTACK FOUNDATION ==
This summary will provide you with an overview of the draft of the proposed revisions to the bylaws. These revisions are the first changes to the bylaws since the current version was adopted in January, 2013. As you may know, the DefCore process was approved by the Board of Directors of the OpenStack Foundation ("Board") in November, 2013 to develop a new process for managing the application of the OpenStack trademarks to the OpenStack Project.

The revision of the bylaws was part of the DefCore process. The proposed revisions to the bylaws are meant to provide flexibility in determining the software required for the use of the OpenStack trademarks. The revisions permit the adoption of the DefCore procedures and any changes to those procedures in the future. Any changes to the process must be approved by the Board and the Technical Committee. The Board and the Technical Committee will agree on the process for such approval after the adoption of the revisions to the bylaws. The bylaws have gone through fifteen revisions after comments from the Technical Committee, DefCore Committee, OpenStack Foundation management, Legal Affairs Committee and the Board.

The Board approved these revisions at a meeting in December 2014. These amendments will be up for approval by the Individual Members as part of their election of Individual Directors in January 2015: the approval requires a majority of the Individual Members to approve the revisions and will only be effective if 25% of the current Individual Members vote. Consequently, it is very important to encourage Individual Members to vote.

The draft will also need to be approved by two-thirds of the Gold Members and (ii) two-thirds of the Platinum Members. The new bylaws will become effective upon a date selected by the Board after all of the required votes are completed.

== Draft Documents ==
Redlined versions of the bylaws showing the proposed changes can be found at:

* [[File:DefCoreTrademarkBylawsRevisionsRedline.pdf|DefCore Bylaws Revision Redline]]
* [[File:LegalAffairsCommitteeBylawsRevisionRedLine.pdf|Legal Affairs Committee Bylaws Revision Redline]]
* [[File:QuorumChangeBylawsRevisionRedline.pdf|Quorum Bylaws Revision Redline]]

== Outline of Proposed Changes ==
# Revisions for Determination Core and Trademark Policy.
## Shift from two to three categories of software
### Current bylaws
#### OpenStack Project
#### Core OpenStack Project
### Revised bylaws
#### OpenStack Project
#### OpenStack Technical Committee Approved Release
#### Trademark Designated OpenStack Software
## Change in determination of software required for use of the OpenStack trademark
### Current bylaws (“Core OpenStack Project”)
#### Modules: Block Storage, Compute, Dashboard, Identity Service, Image Service, Networking, and Object Storage
#### Add/Remove Modules Process: Proposed by Technical Committee and approved by the Board
#### This provision can only be changed by a vote of the Board and the affirmative vote of (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, and (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting).
### Revised bylaws (“Trademark Designated OpenStack Software”)
#### Trademark Designated OpenStack Software: Process for determining Trademark Designated OpenStack Software will be determined by the Board and does not need any vote by the members, but changes in process require Technical Committee approval (i.e. change from Defcore process)
#### OpenStack Technical Committee Approved Release (formerly Integrated Release): Determined by Technical Committee but “Trademark Designated OpenStack Software” can be deleted from OpenStack Technical Committee Approved Release only with permission of the Board
## Change in management of trademarks
### Current bylaws
#### Trademarks governed by detailed trademark policy in Appendix 8, but the policy permits modification by the Foundation
#### This provision can only be changed by a vote of the Board and the affirmative vote of (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, and (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting).
### Revised bylaws
#### Trademarks will be governed by a trademark policy to be determined by the Board and does not need any vote by the members
## [[File:DefCoreTrademarkBylawsRevisionsRedline.pdf|DefCore Bylaws Revision Redline]]
# Remove hard-coded limit on side of Legal Affairs Committee
## Current bylaws: Legal Affairs Committee currently is limited to five members (but eleven lawyers are attending).
## Revised bylaws: The Board can set the criteria for membership on the Legal Affairs Committee and no limit is applied.
## [[File:LegalAffairsCommitteeBylawsRevisionRedLine.pdf|Legal Affairs Committee Bylaws Revision Redline]]
# Align quorum for Individual Members to Amend the Bylaws with quorum for an Individual Member election
## Current bylaws: A majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting). This 25% threshold was selected rather arbitrarily at the time the bylaws were drafted and did not anticipate the number of Individual Members which have joined the Foundation. The 2014 election for Individual Directors had participation of less than 15% of the Individual Members.
## Revised bylaws: A majority of the Individual Members voting (but only if at least 10% of the Individual Members vote at an annual or special meeting).
## [[File:QuorumChangeBylawsRevisionRedline.pdf|Quorum Bylaws Revision Redline]]

== Questions and Comments ==
If you have questions, please address them to the Foundation mailing list: where Alan Clark has started a thread: http://lists.openstack.org/pipermail/foundation/2014-November/001785.html -- If you are not yet a member of the foundation mailing list, join here: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation

Note that the Technical Committee (TC) has discussed the proposed changes and the thread archive is available here: http://lists.openstack.org/pipermail/openstack-tc/2014-November/000871.html

Governance/Foundation/2014ProposedBylawsAmendment

2015-01-11T19:43:27Z

Jbryce: Organizing summary of proposed changes to align with revisions that are being voted on

= =
== SUMMARY OF 2014 PROPOSED REVISIONS TO THE BYLAWS OF THE OPENSTACK FOUNDATION ==
This summary will provide you with an overview of the draft of the proposed revisions to the bylaws. These revisions are the first changes to the bylaws since the current version was adopted in January, 2013. As you may know, the DefCore process was approved by the Board of Directors of the OpenStack Foundation ("Board") in November, 2013 to develop a new process for managing the application of the OpenStack trademarks to the OpenStack Project.

The revision of the bylaws was part of the DefCore process. The proposed revisions to the bylaws are meant to provide flexibility in determining the software required for the use of the OpenStack trademarks. The revisions permit the adoption of the DefCore procedures and any changes to those procedures in the future. Any changes to the process must be approved by the Board and the Technical Committee. The Board and the Technical Committee will agree on the process for such approval after the adoption of the revisions to the bylaws. The bylaws have gone through fifteen revisions after comments from the Technical Committee, DefCore Committee, OpenStack Foundation management, Legal Affairs Committee and the Board.

The Board approved these revisions at a meeting in December 2014. These amendments will be up for approval by the Individual Members as part of their election of Individual Directors in January 2015: the approval requires a majority of the Individual Members to approve the revisions and will only be effective if 25% of the current Individual Members vote. Consequently, it is very important to encourage Individual Members to vote.

The draft will also need to be approved by two-thirds of the Gold Members and (ii) two-thirds of the Platinum Members. The new bylaws will become effective upon a date selected by the Board after all of the required votes are completed.

== Draft Documents ==
Redlined versions of the bylaws showing the proposed changes can be found at:

* [[File:DefCoreTrademarkBylawsRevisionsRedline.pdf|DefCore Bylaws Revision Redline]]
* [[File:LegalAffairsCommitteeBylawsRevisionRedLine.pdf|Legal Affairs Committee Bylaws Revision Redline]]
* [[File:QuorumChangeBylawsRevisionRedline.pdf|Quorum Bylaws Revision Redline]]

== Outline of Proposed Changes ==
# Revisions for Determination Core and Trademark Policy.
## Shift from two to three categories of software
### Current bylaws
#### OpenStack Project
#### Core OpenStack Project
### Revised bylaws
#### OpenStack Project
#### OpenStack Technical Committee Approved Release
#### Trademark Designated OpenStack Software
## Change in determination of software required for use of the OpenStack trademark
### Current bylaws (“Core OpenStack Project”)
#### Modules: Block Storage, Compute, Dashboard, Identity Service, Image Service, Networking, and Object Storage
#### Add/Remove Modules Process: Proposed by Technical Committee and approved by the Board
#### This provision can only be changed by a vote of the Board and the affirmative vote of (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, and (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting).
### Revised bylaws (“Trademark Designated OpenStack Software”)
#### Trademark Designated OpenStack Software: Process for determining Trademark Designated OpenStack Software will be determined by the Board and does not need any vote by the members, but changes in process require Technical Committee approval (i.e. change from Defcore process)
#### OpenStack Technical Committee Approved Release (formerly Integrated Release): Determined by Technical Committee but “Trademark Designated OpenStack Software” can be deleted from OpenStack Technical Committee Approved Release only with permission of the Board
## Change in management of trademarks
### Current bylaws
#### Trademarks governed by detailed trademark policy in Appendix 8, but the policy permits modification by the Foundation
#### This provision can only be changed by a vote of the Board and the affirmative vote of (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, and (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting).
### Revised bylaws
#### Trademarks will be governed by a trademark policy to be determined by the Board and does not need any vote by the members
## [[File:DefCoreTrademarkBylawsRevisionsRedline.pdf|DefCore Bylaws Revision Redline]]
# Remove hard-coded limit on side of Legal Affairs Committee
## Current bylaws: Legal Affairs Committee currently is limited to five members (but eleven lawyers are attending).
## Revised bylaws: The Board can set the criteria for membership on the Legal Affairs Committee and no limit is applied.
## [[File:LegalAffairsCommitteeBylawsRevisionRedLine.pdf|Legal Affairs Committee Bylaws Revision Redline]]
# Align quorum for Individual Members to Amend the Bylaws with quorum for an Individual Member election
## Current bylaws: A majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting). This 25% threshold was selected rather arbitrarily at the time the bylaws were drafted and did not anticipate the number of Individual Members which have joined the Foundation. The 2014 election for Individual Directors had participation of less than 15% of the Individual Members.
## Revised bylaws: A majority of the Individual Members voting (but only if at least 10% of the Individual Members vote at an annual or special meeting).
## [[File:QuorumChangeBylawsRevisionRedline.pdf|Quorum Bylaws Revision Redline]]

== Questions and Comments ==
If you have questions, please address them to the Foundation mailing list: where Alan Clark has started a thread: http://lists.openstack.org/pipermail/foundation/2014-November/001785.html -- If you are not yet a member of the foundation mailing list, join here: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation

Note that the Technical Committee (TC) has discussed the proposed changes and the thread archive is available here: http://lists.openstack.org/pipermail/openstack-tc/2014-November/000871.html

Governance/Foundation/2014ProposedBylawsAmendment

2014-11-24T17:58:27Z

Jbryce:

= =
== SUMMARY OF 2014 PROPOSED REVISIONS TO THE BYLAWS OF THE OPENSTACK FOUNDATION ==
This summary will provide you with an overview of the draft of the proposed revisions to the bylaws. These revisions are the first changes to the bylaws since the current version was adopted in January, 2013. As you may know, the DefCore process was approved by the Board of Directors of the OpenStack Foundation ("Board") in November, 2013 to develop a new process for managing the application of the OpenStack trademarks to the OpenStack Project.

The revision of the bylaws was part of the DefCore process. The proposed revisions to the bylaws are meant to provide flexibility in determining the software required for the use of the OpenStack trademarks. The revisions permit the adoption of the DefCore procedures and any changes to those procedures in the future. Any changes to the process must be approved by the Board and the Technical Committee. The Board and the Technical Committee will agree on the process for such approval after the adoption of the revisions to the bylaws. The bylaws have gone through fifteen revisions after comments from the Technical Committee, Defcore Committee, OpenStack Foundation management, Legal Affairs Committee and the Board.

The Foundation is planning to have a Board meeting on December 2 to approve the final draft. These amendments will be up for approval by the Individual Members as part of their election of Individual Directors in January 2015: the approval requires a majority of the Individual Members to approve the revisions and will only be effective if 25% of the current Individual Members vote. Consequently, it is very important to encourage Individual Members to vote.

The draft will also need to be approved by two-thirds of the Gold Members and (ii) two-thirds of the Platinum Members. The new bylaws will become effective upon a date selected by the Board after all of the required votes are completed.

== Draft Documents ==
Redlined versions of the bylaws showing the proposed changes can be found at:

* [[File:DefCoreTrademarkBylawsRevisionsRedline.pdf|DefCore Bylaws Revision Redline]]
* [[File:LegalAffairsCommitteeBylawsRevisionRedLine.pdf|Legal Affairs Committee Bylaws Revision Redline]]
* [[File:QuorumChangeBylawsRevisionRedline.pdf|Quorum Bylaws Revision Redline]]

== Outline of Proposed Changes ==
# Revisions for Determination Core and Trademark Policy.
## Shift from two to three categories of software
### Current bylaws
#### OpenStack Project
#### Core OpenStack Project
### Revised bylaws
#### OpenStack Project
#### OpenStack Technical Committee Approved Release
#### Trademark Designated OpenStack Software
# Change in determination of software required for use of the OpenStack trademark
## Current bylaws (“Core OpenStack Project”)
### Modules: Block Storage, Compute, Dashboard, Identity Service, Image Service, Networking, and Object Storage
### Add/Remove Modules Process: Proposed by Technical Committee and approved by the Board
### This provision can only be changed by a vote of the Board and the affirmative vote of (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, and (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting).
## Revised bylaws (“Trademark Designated OpenStack Software”)
### Trademark Designated OpenStack Software: Process for determining Trademark Designated OpenStack Software will be determined by the Board and does not need any vote by the members, but changes in process require Technical Committee approval (i.e. change from Defcore process)
### OpenStack Technical Committee Approved Release (formerly Integrated Release): Determined by Technical Committee but “Trademark Designated OpenStack Software” can be deleted from OpenStack Technical Committee Approved Release only with permission of the Board
## Change in management of trademarks
### Current bylaws
#### Trademarks governed by detailed trademark policy in Appendix 8, but the policy permits modification by the Foundation
#### This provision can only be changed by a vote of the Board and the affirmative vote of (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, and (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting).
### Revised bylaws
#### Trademarks will be governed by a trademark policy to be determined by the Board and does not need any vote by the members
# Separate Voting Approval (at the request of Defcore Committee)
## Legal Affairs Committee
### Current bylaws: Legal Affairs Committee currently is limited to five members (but eleven lawyers are attending).
### Revised bylaws: The Board can set the criteria for membership on the Legal Affairs Committee and no limit is applied.
## Quorum for Individual Members to Amend the Bylaws
### Current bylaws: A majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting). This 25% threshold was selected rather arbitrarily at the time the bylaws were drafted and did not anticipate the number of Individual Members which have joined the Foundation. The 2014 election for Individual Directors had participation of less than 15% of the Individual Members.
### Revised bylaws: A majority of the Individual Members voting (but only if at least 10% of the Individual Members vote at an annual or special meeting).
== Questions and Comments ==
If you have questions, please address them to the Foundation mailing list: [mailto://foundation@lists.openstack.org foundation@lists.openstack.org]. If you are not yet a member of the foundation mailing list, join here: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation

Note that the Technical Committee (TC) has discussed the proposed changes and the thread archive is available here: http://lists.openstack.org/pipermail/openstack-tc/2014-November/000871.html

File:QuorumChangeBylawsRevisionRedline.pdf

2014-11-24T17:58:06Z

Jbryce:

File:LegalAffairsCommitteeBylawsRevisionRedLine.pdf

2014-11-24T17:57:31Z

Jbryce:

File:DefCoreTrademarkBylawsRevisionsRedline.pdf

2014-11-24T17:52:04Z

Jbryce:

Governance/Foundation/2014ProposedBylawsAmendment

2014-11-24T17:50:57Z

Jbryce:

= =
== SUMMARY OF 2014 PROPOSED REVISIONS TO THE BYLAWS OF THE OPENSTACK FOUNDATION ==
This summary will provide you with an overview of the draft of the proposed revisions to the bylaws. These revisions are the first changes to the bylaws since the current version was adopted in January, 2013. As you may know, the DefCore process was approved by the Board of Directors of the OpenStack Foundation ("Board") in November, 2013 to develop a new process for managing the application of the OpenStack trademarks to the OpenStack Project.

The revision of the bylaws was part of the DefCore process. The proposed revisions to the bylaws are meant to provide flexibility in determining the software required for the use of the OpenStack trademarks. The revisions permit the adoption of the DefCore procedures and any changes to those procedures in the future. Any changes to the process must be approved by the Board and the Technical Committee. The Board and the Technical Committee will agree on the process for such approval after the adoption of the revisions to the bylaws. The bylaws have gone through fifteen revisions after comments from the Technical Committee, Defcore Committee, OpenStack Foundation management, Legal Affairs Committee and the Board.

The Foundation is planning to have a Board meeting on December 2 to approve the final draft. These amendments will be up for approval by the Individual Members as part of their election of Individual Directors in January 2015: the approval requires a majority of the Individual Members to approve the revisions and will only be effective if 25% of the current Individual Members vote. Consequently, it is very important to encourage Individual Members to vote.

The draft will also need to be approved by two-thirds of the Gold Members and (ii) two-thirds of the Platinum Members. The new bylaws will become effective upon a date selected by the Board after all of the required votes are completed.

== Draft Documents ==
Redlined versions of the bylaws showing the proposed changes can be found at:
https://www.dropbox.com/sh/eztcbk8tvxouqfb/AABX8D6g8jns3Cp_4OGthc7Oa?dl=0

== Outline of Proposed Changes ==
# Revisions for Determination Core and Trademark Policy.
## Shift from two to three categories of software
### Current bylaws
#### OpenStack Project
#### Core OpenStack Project
### Revised bylaws
#### OpenStack Project
#### OpenStack Technical Committee Approved Release
#### Trademark Designated OpenStack Software
# Change in determination of software required for use of the OpenStack trademark
## Current bylaws (“Core OpenStack Project”)
### Modules: Block Storage, Compute, Dashboard, Identity Service, Image Service, Networking, and Object Storage
### Add/Remove Modules Process: Proposed by Technical Committee and approved by the Board
### This provision can only be changed by a vote of the Board and the affirmative vote of (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, and (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting).
## Revised bylaws (“Trademark Designated OpenStack Software”)
### Trademark Designated OpenStack Software: Process for determining Trademark Designated OpenStack Software will be determined by the Board and does not need any vote by the members, but changes in process require Technical Committee approval (i.e. change from Defcore process)
### OpenStack Technical Committee Approved Release (formerly Integrated Release): Determined by Technical Committee but “Trademark Designated OpenStack Software” can be deleted from OpenStack Technical Committee Approved Release only with permission of the Board
## Change in management of trademarks
### Current bylaws
#### Trademarks governed by detailed trademark policy in Appendix 8, but the policy permits modification by the Foundation
#### This provision can only be changed by a vote of the Board and the affirmative vote of (i) two-thirds of the Gold Members, (ii) two-thirds of the Platinum Members, and (iii) a majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting).
### Revised bylaws
#### Trademarks will be governed by a trademark policy to be determined by the Board and does not need any vote by the members
# Separate Voting Approval (at the request of Defcore Committee)
## Legal Affairs Committee
### Current bylaws: Legal Affairs Committee currently is limited to five members (but eleven lawyers are attending).
### Revised bylaws: The Board can set the criteria for membership on the Legal Affairs Committee and no limit is applied.
## Quorum for Individual Members to Amend the Bylaws
### Current bylaws: A majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting). This 25% threshold was selected rather arbitrarily at the time the bylaws were drafted and did not anticipate the number of Individual Members which have joined the Foundation. The 2014 election for Individual Directors had participation of less than 15% of the Individual Members.
### Revised bylaws: A majority of the Individual Members voting (but only if at least 10% of the Individual Members vote at an annual or special meeting).
== Questions and Comments ==
If you have questions, please address them to the Foundation mailing list: [mailto://foundation@lists.openstack.org foundation@lists.openstack.org]. If you are not yet a member of the foundation mailing list, join here: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation

Note that the Technical Committee (TC) has discussed the proposed changes and the thread archive is available here: http://lists.openstack.org/pipermail/openstack-tc/2014-November/000871.html

TechnologyIntegrationPrinciples

2014-05-20T19:25:31Z

Jbryce: Transferring content over from etherpad per conversation with jmckenty

== Commercial OpenStack Products ==
The OpenStack open source software is licensed under the Apache2 license. This license was deliberately selected because the OpenStack founders believed it would foster a healthy commercial ecosystem that includes both open source and commercial software. This is, in fact, the ecosystem that exists today.

== Host Operating Systems ==
OpenStack is known to run well on a variety of Host operating systems, including (without limitation):
* Windows
* Solaris
* ESXi
* Linux (including CentOS, Debian, Fedora, HP's Helion OS, Iocane, openSUSE, RHEL, Scientific Linux, SLES, and Ubuntu)
<br />
However, as far as the OpenStack Foundation is concerned, the host operating system is not part of the OpenStack project, and OpenStack should not be considered to be "tightly coupled" to any particular OS.

== Guest Operating Systems ==
There are a large number of hypervisors supported by OpenStack, which are capable of running almost every operating system in existence. Whether any guest OS should be supported by any particular vendor is obviously the decision of each vendor of OpenStack powered products; the vast majority of OpenStack vendors support a wide range of operating systems, including those operating systems sold and commercially supported by competing OpenStack vendors.

== Other Drivers ==
Along with operating systems and hypervisors, OpenStack distributions and products may also choose to include and/or support one or more of a number of free and non-free drivers. This driver architecture is central to OpenStack networking, block storage, and authentication. The majority of OpenStack vendors have taken advantage of this broad ecosystem to provide solutions that are suited for particular environments and use cases.

Governance/Foundation/4Nov2013BoardMeeting

2013-10-30T14:21:56Z

Jbryce: /* Proposed Agenda */

== Board of Directors - November 4, 2013 Meeting ==
The November 4th Board meeting will be an all day face to face meeting in Hong Kong; being held prior to the OpenStack Summit.
:Time: 9:00 am
:Location: SkyCity Marriott Boardroom

== Proposed Agenda ==
{| class="wikitable" style="text-align: center; color: green;"
|-
| colspan="3" | Call meeting to order
|-
|9 - 9:15am
| Set up and roll call, Approve board minutes from the October 3 and October 17 board meetings
| Alan
|-
| colspan="3" | Gold Membership Application Presentations and Q/A, 9:15 - 11:15 am, (10 min to present, 10 min for Q/A ) Companies present in alphabetical order
|-
| 9:15 - 9:35 am
| Aptira Presentation and Q/A ([[File:AptiraGoldMemberApplication.pdf]])
|
|-
| 9:35 - 9:55 am
| Hitachi Presentation and Q/A ([[File:HitachiGoldMemberApplication.pdf]])
|
|-
| 9:55 - 10:15 am
| Huawei Presentation and Q/A ([[File:HuaweiGoldMemberApplication.pdf]])
|
|-
| 10:15 - 10:35 am
| Parallels Presentation and Q/A ([[File:ParallelsGoldMemberApplication.pdf]])
|
|-
| 10:35 - 10:50
| break
|
|-
| 10:50 - 11:50
| Executive session
|
|-
| 11:50 am -12:30
| Gold membership board motions
|
|-
| 12:30 -1pm
| Lunch
|
|-
| colspan="3" | Executive Director Report
|-
| 1:30-2:00pm
| 2014 Updates and budget approved
| Jonathan
|-
| colspan="3" | 2014 Strategy Session, continuation of topics from last spring
|-
| 2 -3:30
| Spider (Defining what's core, how to certify, refstack)
| Rob/Alan
|-
| 3:30 - 3:40
| break
|
|-
| 3:40 - 4:10 pm
| Transparency WorkGroup
| Josh
|
|-
| colspan="3" | Board Workgroups and Committee Updates
|-
| 4:10 -4:40 am
| Legal Affairs Committee
| Van
|-
| 4:40 - 5:10pm
| Election Committee
| Todd
|-
| 5:10 - 5:30pm
| User Committee
| Tim
|-
| 5:30
| Adjourn
|
|-
| 5:45
| Shuttle to Cyberport
|

|}