Governance/Foundation/28April2019BoardMeeting

April 28, 2019 OpenStack Joint Leadership Meeting and Board of Directors Meetings
The OpenStack Foundation Board of Directors will meet at  9:00am - 12:00pm Mountain Daylight time on April 28, 2019 at the Hyatt Regency Denver, Mineral Hall D-E, Level 3. Directors may participate at the F2F meeting or by conference dial-in. Audio from the meeting will also be available to the community.

A joint meeting of the Foundation Leaders will be held from 1:00pm - 5:00pm Mountain Daylight time on April 28, 2019. The Community is welcome to join the meeting at the Hyatt Regency Denver, Mineral Hall D-E, Level 3 or listen in by voip.

To join the sessions by phone or computer:
 * 1) Videoconference: https://zoom.us/j/9574980705
 * 2) International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:
 * +1 669 900 6833 US (San Jose) OR
 * +1 646 876 9923 US (New York)
 * Meeting ID: 957 498 0705

Meeting Location: Hyatt Regency Denver, Mineral Hall D-E, Level 3

Board Meeting Agenda
(8:00) Breakfast Available (9:00) Call To Order, Open Session  Executive Director Update Project Confirmation (10:30) Break Adjacent Project Affiliation  Pilot Project Updates Bylaws update
 * Chair: Alan Clark
 * Minutes: Mark Radcliffe
 * Executive Director: Jonathan Bryce
 * Non official meeting discussion Channels:
 * Zoom chat
 * IRC: #openstack-board
 * Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-April28-2019
 * Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-April28-2019
 * 1) Roll Call
 * 2) Approve the minutes from the April 8, 2019 board meeting
 * (9:15) [Foundation update] - Jonathan and staff
 * 1) (10:10) [Zuul] - James Blair, Monty Taylor
 * Monty presented the Zuul project for confirmation at the April 8, 2019 board meeting. No further presentation is requested. 2 items of action from that meeting: Board to approve the use of the GPLv3 license within the Zuul project and motion to approve Zuul as a confirmed Open Infrastructure project of the OpenStack Foundation.
 * Proposed wording:
 * Whereas the Zuul project currently uses the GNU General Public License version 3 for code implementing independent services and supporting infrastructure, in a way that does not require the users of the OpenStack project to license OpenStack code under GPLv3 (and such conclusion has been confirmed by the OpenStack Foundation legal counsel);
 * Whereas the Zuul Maintainers and Project Lead will review any substantial changes in their use of GPLv3 or other copyleft licenses with OpenStack Foundation legal counsel;
 * RESOLVED that the Zuul project is approved to continue using GPLv3 in the same manner;
 * FURTHER RESOLVED, that the Zuul project is approved as a confirmed Open Infrastructure Project under the OSF Confirmation Guidelines.
 * Link to the [OSF Project Confirmation Guidelines]
 * Link to the [OSF Project Confirmation Guidelines]
 * 1) (10:45) Formal affiliation of the OpenStack Foundation to the Open Source Initiative as a non-profit organization - Thierry
 * Materials posted to the foundation-board mailing list on 10 April 2019
 * Information discussed on foundation mailing list in February 2019
 * 1) (11:00) StarlingX - Dean Troyer & Shuquan Huang
 * 2) (11:15) Airship - Jaesuk Ahn, Kaspars Skels, Matt McEuen [slides]
 * 1) (11:15) Airship - Jaesuk Ahn, Kaspars Skels, Matt McEuen [slides]
 * 1) (11:30) Proposal to equip the board to discuss sensitive project confirmation materials within Executive Session
 * Alan has the action item from the March 5 board meeting to work with Legal and Executive Staff to develop a proposal for a motion to be made at the April 28, 2019 board meeting
 * As the OpenStack Foundation embraces new areas of strategic focus and as the associated Open Infrastructure projects mature, the OpenStack board desires to do its part in helping the projects thrive and grow. A key step in project advancement is the project confirmation by the board.  Confirmation will enable the Foundation to apply additional Foundation resources towards that project.  In support of this process, the board at its last meeting, approved the OSF Project Confirmation Guidelines[1].  As the Guidelines point out, many factors go into the board’s decisions.  To ensure that the board has the mechanisms needed to be as sensitive as possible to the needs and feelings for those invested in the projects, the board will further discuss a motion to amend the bylaws section 4.16 as follows: (changed text in italics).
 * 1) Note feedback from the community
 * 2) Proposed addition to the Confirmation Guidelines (within the Process section) - Action: Allison to provide text changes
 * Add point: The discussion meeting will be an open meeting. The Board, the Foundation staff, or the pilot project may optionally request an executive session for part of the meeting, if some discussion topics have special sensitivity for legal or privacy reasons.
 * Update point: The Board will review the project's application and vote whether to confirm it in the open meeting.
 * 1) blaws 4.16 Open Meetings and Records.( Proposed changed text in italics).
 * Except as necessary to protect attorney-client privilege, sensitive personnel information, discuss the candidacy of potential Gold Member and Platinum Members, and discuss the review and approval of Open Infrastructure Projects, the Board of Directors shall: (i) permit observation of its meetings by Members via remote teleconference or other electronic means, and (ii) publish the Board of Directors minutes and make available to any Member on request other information and records of the Foundation as required by Delaware Corporate Law'''.

Additional Topics (12:00)Close of meeting (12:00) Lunch buffet setup in a separate room

Joint Leadership Meeting
(13:00) Call To Order, Open Session Introductions
 * Chairs:
 * Minutes: Mark Radcliffe
 * Executive Director: Jonathan Bryce
 * 1) Call to order
 * 2) Introduction of project leadership members (Let's do this within each report)
 * 3) Congratulations to the OpenStack Project for the successful completion of the Stein development cycle
 * Congratulations to all of the teams who have contributed to this [release!]

Project Reports 5:00) End meeting
 * (1:30) OpenStack Project TC - Mohammed [slides]
 * (2:30) User Committee - Amy Marrich, John Studarus, Joseph Sandoval [slides]
 * (2:50) India uptick in community activities and open infrastructure engagement - Prakash Ramchandran
 * (3:10) Break
 * (3:30) Kata Project
 * (4:00) Zuul Project
 * (4:30) Addtional Items