Governance/Foundation/10Sep2017BoardMeeting

= Joint Leadership Meeting (BOARD / TC / UC) = We look forward to gathering everyone in Denver this September for the PTG and joint Board / TC / UC meeting. Please mark your calendars and plan to attend the following. The meetings will be held from 9:00am to 5:00pm Denver Colorado time  on September 10, 2017. Directors, TC and UC Chairs may participate in person or via conference dial-in. Audio from the meeting will also be available to the community. Because of room limitations community members may not attend in person. To join the session
 * Sunday, Sept 10, 9:00am-5:00pm
 * JW Marriott Denver Cherry Creek - Bluebell Ballroom
 * 150 Clayton Lane
 * 1) Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t84e01c894bb956fb69283e941a1de68a
 * 2) Enter your name and email address.
 * 3) Enter the session password: This session does not require a password.
 * 4) Click "Join Now".
 * 5) Follow the instructions that appear on your screen.

Leadership Meeting Agenda

 * Chair: Alan Clark, Vice Chair: Lew Tucker
 * Chair: Thierry Carrez
 * Chair: Edgar Magana
 * Executive Director: Jonathan Bryce

(9:00) Call To Order, Open Session (9:15) Welcome and introductions of new members (9:25) Board Action (9:30) Executive Director (10:00) The Strategic Focus Areas (12:30) Break for Lunch (13:30) The Strategic Focus Areas (Continued) (15:30) Clarifying and communicating where help is needed (16:00) Board Actions
 * 1) OpenStack Board
 * 2) Technical Committee Members
 * 3) User Committee Members
 * Non official meeting discussion Channels:
 * webex chat
 * IRC: #openstack-board
 * Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Sep10-2017
 * Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Sep10-2017
 * 1) Approve minutes from the 20 June 2017 board meeting
 * 1)  Events update from Jonathan
 * 1) (10:00) Better communicate about OpenStack - Lauren, Thierry
 * Categorize and map OpenStack components in a unified way to clarify our messaging
 * https://docs.google.com/presentation/d/1qQ1oCjhEE3bjtjkPydGhyeR6vFyuyFeOhbwc-WueddI/edit#slide=id.g253ac459b6_0_765
 * 1)  (11:00) Break
 * 2) (11:30) Community Health - Steven
 * Grow next generation of leadership/experts/cross-project devs within the community
 * 1) (12:00) Requirements: Close the feedback loop - Melvin, Thierry
 * Breaking down the last barriers between ops and dev communities
 * https://docs.google.com/presentation/d/1vjGm5OzjVvtbhf_WUyKN3nvYGpB_hDTJEzMAwvgLd1I
 * 1) (13:30) Increase complementary with adjacent technologies - Chris P., Steven D.
 * Make our technology more consumable (independently) by other communities/projects.
 * Preliminary Findings in on Success Factors with Ansible and Helm adjacent communities https://docs.google.com/presentation/d/1iF09E1LTil55sLzncWIyS9WvRK-L_4Gp975mWQ53sis/edit?usp=sharing
 * 1) (14:30) Technology changes: Simplify OpenStack - Mike
 * Remove useless configuration options, cut unused features, cull project teams that are not going anywhere http://www.scaryland.net/complicated.pdf
 * 1) (15:00) A look back at the 5 areas - Chris D.
 * 6 months passed, are we missing anything ?
 * 1)  Update Strategic Focus members; add your name: https://etherpad.openstack.org/p/UnofficialBoardNotes-Sep10-2017
 * 1) Top 5 help wanted list
 * 2) Current items on the list - Thierry
 * https://governance.openstack.org/tc/reference/top-5-help-wanted.html
 * 1) Potential additions - Chris D.
 * 2) How to effectively fill those
 * 1) Interoperability WG - Egle, Mark V., Chris H.
 * Interop update and request approval of the new guidelines.
 * https://docs.google.com/document/d/1CZxF-DL9CaxX9ab3Rd_IAqDzV-R_M8TCm1RwmQ_Emd4/edit?usp=sharing

(16:30) Meeting Close

BOARD / TC / UC HAPPY HOUR / DINNER
Sunday, Sept 10, 5:00pm-8:00pm TBC Location, walkable to JW Marriott Denver Cherry Creek RSVP: https://www.eventbrite.com/e/boardstafftcuc-dinner-denver-2017-tickets-37016429136



PTG
Monday - Friday, Sept 11-15 Renaissance Denver Stapleton 3801 Quebec Street https://www.openstack.org/ptg

The JW Marriott Cherry Creek, the location for the Sunday, September 10 Board / TC / UC meeting and dinner, is about a 20 minute drive (see map below) from the Renaissance Denver Stapleton, the PTG venue. As many people will likely be staying in or around the PTG venue, we recommend you take a ride share car between venues. PTG badges will be available for all attending Board / TC / UC members to pick-up on Sunday at the JW Marriott Cherry Creek during the joint meeting.

If you plan to attend the PTG, please register in advance. As a reminder, below is the link to book a hotel room within the Foundation's discounted block at the Renaissance Denver Stapleton. The room block quantity is very limited this time and will likely sell out early.

LINKS

 * 1) PTG registration
 * https://www.eventbrite.com/e/project-teams-gathering-denver-2017-tickets-33219389087
 * 1) Hotel Room Block at PTG
 * http://www.marriott.com/meeting-event-hotels/group-corporate-travel/groupCorp.mi?resLinkData=the%20OpenStack%20Project%20Teams%20Gathering%5Edensa%60fntfnta%60149.00%60USD%60false%604%609/7/17%609/19/17%608/20/17&app=resvlink&stop_mobi=yes
 * 1) Map showing route between PTG and Board Meeting venues
 * https://www.google.com/maps/dir/Renaissance+Denver+Stapleton+Hotel,+3801+Quebec+St,+Denver,+CO+80207/JW+Marriott+Denver+Cherry+Creek,+150+Clayton+Ln,+Denver,+CO+80206/@39.7406797,-104.9646565,13z/data=!3m1!4b1!4m13!4m12!1m5!1m1!1s0x876c7bbd4c837795:0xc4332c48739d3ab6!2m2!1d-104.9040985!2d39.7700294!1m5!1m1!1s0x876c7e9425e56775:0xb7a4b3c7454148b6!2m2!1d-104.955701!2d39.719086