Travel Support Program/Icehouse

= OpenStack Travel Support Program - Icehouse edition =

The first edition of the OpenStack Travel_Support_Program is complete. This page has details for the past edition. Details for current editions will always be on Travel_Support_Program.


 * Candidates applied on the online form starting July 10, with the deadline of July 31

Composition of the Travel Committee

 * Alan Clark, OpenStack Board of Directors
 * Anne Gentle, PTL
 * Dolph Mathews, PTL
 * Gabriel Hurley, PTL
 * John Griffith, PTL
 * Julien Danjou, PTL
 * Lauren Sell, Foundation Staff
 * Lew Tucker, OpenStack Board of Directors
 * Mark McClain, PTL
 * Mark McLoughlin, PTL
 * John Dickinson, PTL
 * Russell Bryant, PTL
 * Ryan Lane, User Committee
 * Steven Dake, PTL
 * Simon Anderson, OpenStack Board of Directors
 * Stefano Maffulli, Foundation Staff
 * Tim Bell, User Committee
 * Tom Fifield, Foundation Staff
 * Tristan Goode, OpenStack Board of Directors

Travel rewards and deadlines for Icehouse/Hong Kong Summit
Hotel Rooms: approx $30K investment


 * We have 20 rooms booked at the Regal Hotel, November 2-9 (depending on how long they need to stay)
 * Room rate including tax is approx $230/night (maximum 7 nights)
 * http://www.regalhotel.com/Regal-Airport-Hotel/Main/hotel-home.aspx
 * All of the rooms in our block have two beds, so we can ask grantees to stay with a roommate to accommodate more people.
 * Deadline: Must have names and dates submitted by August 28, otherwise we will lose investment in hotel room block. Need to be clear about whether it's a single or double room (with roommate).

Flights: approx $20K investment, this will be the area we need to more closely manage spend


 * Should have the ability to cover 12-14 flights (depending on where they're traveling from)
 * Flights will be booked via OpenStack Foundation travel coordinator
 * Deadline: Need to have travel details submitted by August 15 for reasonable rates

Registration: approx $8K investment


 * We can provide up to 20 full-access Summit passes (to help subsidize costs for those who are not ATCs or sponsors receiving a free badge - most likely users or potential contributors)
 * Deadline: Need to have names by October 4

Meals


 * The Regal hotel offers free buffet breakfast, and lunch and snacks will be provided at the event. They would be on their own for dinner.

Total Foundation Projected Investment: $58K USD

Results
Summary of the program were published on the OpenStack Blog.