Governance/Foundation/24Oct2016BoardMeeting

Board of Directors - October 24, 2016 Meeting
The OpenStack Foundation Board of Directors will meet at  8:00am - 5:00pm Barcelona Time on Monday October 24, 2016. This will be a full day face to face meeting for the Directors. The Board meeting will be held at the CCIB Level 2 (Plata 1 in Spanish) Room 111.

To join the session ---
 * 1)  Go to https://openstack.webex.com/openstack/k2/j.php?MTID=ted0a9cd0fba22a713a4536a1c5a4c557
 * 2) Enter your name and email address.
 * 3) Enter the session password: This session does not require a password.
 * 4) Click "Join Now".
 * 5) Follow the instructions that appear on your screen.
 * 6) Session number: 926 584 593

Board Meeting Agenda
(8:00) Call To Order, Open Session
 * * Chair: Alan Clark, Vice Chair: Lew Tucker
 * * Alan and Lew will be managing the webex for this meeting (Julia is unavailable)
 * * Minutes: Mark Radcliffe
 * * Non official meeting discussion Channels:
 * ** webex chat
 * ** IRC: #openstack-board
 * ** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Oct24-2016
 * ** network: OSBarcelona16
 * ** password: Ocata2016
 * No breakfast will be served

(8:10) Executive Director Update (8:20) Committee Actions and Updates
 * 1) Roll Call
 * 2) Approve minutes from 23 August, 2016 board meeting
 * 1) (8:20) UC committee
 * 2) UC Charter progress and current status
 * 3) Proposal to modify OpenStack Foundation By-laws
 * a. Extend the number UC members from 3 to 5.
 * b. Change the UC formation from appointment to an election process. Very similar to what we have for TC but having the AUC members voting instead of the ATC.
 * https://docs.google.com/document/d/1QmLOeseAkjBWM_TXsUeKBErNaSHnuZp81II0T71ARfo
 * Proposed ammendment to the bylaws requires approval by 2/3 of the Board so long as a quorum is present
 * 1) (8:40) New Member Committee - Rob, Anni
 * Note: https://wiki.openstack.org/wiki/Governance/Foundation/PotentialMemberCriteria
 * 1)  (8:40) 99Cloud (15 minutes)
 * 2)  (9:00) China Mobile (15 minutes)
 * 3)  (9:20) China Telecom (15 minutes)
 * 4)  (9:40) break
 * 5)  (10:00) City Networks (15 minutes) - Johan Christenson
 * 6)  (10:20) Deutsche Telekom (15 minutes)
 * 7)  (10:40) Inspur (15 minutes) - Kevin Huang
 * 8)  (11:00) break
 * 9)  (11:20) ZTE (15 minutes)- Luis Blanco
 * 10)  (11:40) Break

(11:50) Executive Session - Executive Sessions are only open to Board Directors
 * Board Working Lunch
 * We invite the meeting observers to go downstairs to eat at one of the many hotel restaurants.
 * (13:30) Return from Executive Session to Open Session

(13:30) Board Business (14:00) Close

Joint Board/TC/User Committee Meeting
(14:30)  Agenda (17:00) Meeting Close
 * Introduction for new members [5min]
 * (14:40) Presentation of the openstack-wide goals initiative [10min]
 * https://etherpad.openstack.org/p/community-goals-summary
 * (14:50) UC Update, proposed charter [30min]
 * http://governance.openstack.org/uc/reference/charter.html
 * (15:20) 'Forum' programming [15min]
 * (15:35) Upstream developer investment
 * (15:35) Maintaining the base level of contribution, Retaining/Replacing core contributors [10min]
 * (15:45) Facilitate the next wave of upstream developer [10min]
 * How do we make the resource investment by new companies successful ?
 * How to help set expectations for the best way to engage upstream ?
 * (15:55) Working with other communities; currently, that cooperation is driven by individual efforts, do we need to put some more structure ? [15min]
 * (16:10) Ensure participation of core upstream developers at PTGs and Summit events so that the ops/devs feedback loop is not broken, and teams can keep good productivity levels [15min]

Reminders
Board related meetings at the Summit
 * 1) Monday October 24,
 * 8:00 - 2:00pm, Board Meeting
 * 2:30 - 5:00PM, Joint TC/UC/Board mtg
 * 5:00 - 7:00pm, Designate area for BoD/TC/UC and Media Mingle @ Summit Welcome Booth Crawl CCIB Level 1 (Platna 0 in Spanish)
 * There will be a designated area for the BoD / TC / UC and Media to mingle with each other. The Media want some face time with leadership.
 * 7:30-9:00pm Joint BoD / TC / UC / OS Staff Dinner (Alan will send directions)


 * 1) Tuesday October 25
 * 1:00 - 2:00 pm
 * Gold and Platinum Member Lunch, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo


 * 1) Thursday October 27,
 * 4:10 - 4:40pm, High 5 Board meeting, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo
 * 4:40 - 6:00pm, Joint OPNFV & OpenStack Board meeting, Location: AC Hotel, Level 14 (Planta 14 in Spanish) Room Tibidabo