Governance/Foundation/29Jan2019BoardMeeting

Board of Directors - January 29, 2019 Meeting
The OpenStack Foundation Board of Directors will meet at  7:00am - 9:00am Pacific Standard Time on January 29, 2019. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:
 * 1) https://zoom.us/j/9574980705

Board Meeting Agenda
(7:00) Call To Order, Open Session
 * Chair: Alan Clark
 * Minutes: Mark Radcliffe
 * Executive Director: Jonathan Bryce
 * Non official meeting discussion Channels:
 * Zoom chat
 * IRC: #openstack-board
 * Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan29-2019
 * Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan29-2019
 * 1) Reminder to mute when not speaking (we don't have the advanced controls that were previously available)
 * 2) Roll Call
 * 3) Approve minutes from December 11, 2018 board meeting
 * Action: Alan to post approved minutes to the wiki

 The 2019 Board


 * (7:10) Welcome to the new board members.
 * Thank you and best wishes to Directors Boris Renski, Kenji Kaneshige, Kandan Kathirvel, Lew Tucker, Steven Dake for their time and effort, continued support and contributions to the OpenStack Board efforts.
 * Welcome to Junwei Liu, Mark Baker, Ryan Van Wyk, Sean McGinnis, Vijoy Pandey (1 minute introductions)

(7:20) Policy Reminders (7:40) 2019 Board meeting schedule (as previously proposed in December) (7:45) Committee Actions and Updates  Executive Director Update  (8:30) Executive Session  (9:00) Meeting Close 
 * 1) Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
 * 2) Code of Conduct  (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
 * 3) Transparency policy (http://www.openstack.org/legal/transparency-policy/)
 * No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary or until the board minutes have been approved by the board.
 * 1) Board Communication Channels
 * 2) Zoom for the board meeting calls
 * Call in information and meeting appointments will be sent to each Director.
 * Call in information will be sent to the Foundation mailing list and the Gold member mailing list
 * Action: Need to send out meeting reminders to the Foundation mailing list -Alan
 * 1) Foundation mailing list
 * As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".
 * Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
 * 1) Board mailing lists (Jonathan will add the board members to these lists)
 * 2) Foundation-board@lists.openstack.org,
 * The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions
 * 1) Foundation-board-confidential@lists.openstack.org
 * Foundation-board-confidential mailing list for use with Board confidential information and documents
 * 1) IRC: #openstack-board
 * 2) Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes--
 * example: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan29-2019
 * 1) Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
 * Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
 * 1) Board Packet
 * A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
 * Two F2F Meetings at Summits
 * 28 April F2F at Denver Summit - F2F with all leadership
 * XX October/November F2F at China Summit - F2F with all leadership
 * Conference Calls (via Zoom)
 * January 29, 7am-9am Pacific Conference Call(Official Minutes)
 * 5 March, 1pm-3pm pacific, conference call
 * 4 June 7am-9am pacific, conference call
 * 10 September 1pm-3pm pacific, conference call
 * 10 December 7am-9am pacific, conference call
 * 1) Board Committees: Please Join'''
 * 2) Please review the list and contact the chair to join those that are of interest
 * In Particular The Board Committees and work areas:
 * Compensation Committee - Chair Alan Clark
 * Platinum and Gold Member Committee - Chair Rob Esker
 * Finance Committee - Chair Arkady Kanevsky
 * Interoperability WG - Egle Sigler
 * OSF Pilot Confirmation Guidelines - Allison
 * 1)  OSF Pilot Confirmation Guidelines - Allison Randal
 * 2) report from the work effort and next steps
 * 3) Draft guidelines open for comments
 * 1) Draft guidelines open for comments
 * Staff update
 * We ask that all participants of the board meeting please exit the call, except the members of the Board and invited OpenStack Staff and legal support. Please see section 3 of the Transparency policy for information regarding the types of topics that may be discussed within an Executive Session.