Governance/Foundation/8April2019BoardMeeting

Board of Directors - April 8, 2019 Meeting
The OpenStack Foundation Board of Directors will meet at  7:00am - 9:00am Pacific Standard Time on April 8, 2019. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:
 * 1) Videoconference: https://zoom.us/j/9574980705
 * 2) International dial-in (audio only): https://zoom.us/zoomconference (conference ID #9574980705)

To join the session by phone only:
 * +1 669 900 6833 US (San Jose) OR
 * +1 646 876 9923 US (New York)
 * Meeting ID: 957 498 0705

Board Meeting Agenda
(7:00) Call To Order, Open Session
 * Chair: Alan Clark
 * Minutes: Mark Radcliffe
 * Executive Director: Jonathan Bryce
 * Non official meeting discussion Channels:
 * Zoom chat
 * IRC: #openstack-board
 * Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-April8-2019
 * Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-April8-2019
 * 1) Reminder to mute when not speaking (we don't have the advanced controls that were previously available)
 * 2) Roll Call

(7:15:) Project Previews Bylaws updates
 * 1)  (7:15:) Kata Containers - Eric Ernst
 * (7:45:) [Zuul] - James Blair, Monty Taylor
 * [Link to the OSF Project Confirmation Guidelines]
 * 1) Alan has the action item from the March 5 board meeting to work with Legal and Executive Staff to develop a proposal for a motion.  Introduction to the text change with a motion to be made at the April 28, 2019 board meeting
 * As the OpenStack Foundation embraces new areas of strategic focus and as the associated Open Infrastructure projects mature, the OpenStack board desires to do its part in helping the projects thrive and grow. A key step in project advancement is the project confirmation by the board.  Confirmation will enable the Foundation to apply additional Foundation resources towards that project.  In support of this process, the board at its last meeting, approved the OSF Project Confirmation Guidelines[1].  As the Guidelines point out, many factors go into the board’s decisions.  To ensure that the board has the mechanisms needed to be as sensitive as possible to the needs and feelings for those invested in the projects, the board will further discuss a motion to amend the bylaws section 4.16 as follows: (changed text in italics).
 * 4.16 Open Meetings and Records. Except as necessary to protect attorney-client privilege, sensitive personnel information, discuss the candidacy of potential Gold Member and Platinum Members, and discuss the review and approval of Open Infrastructure Projects, the Board of Directors shall: (i) permit observation of its meetings by Members via remote teleconference or other electronic means, and (ii) publish the Board of Directors minutes and make available to any Member on request other information and records of the Foundation as required by Delaware Corporate Law.
 * Feedback from the community is amenable to the addition w/some requests for word changes

(9:00)Close of meeting