Governance/Foundation/26Jan2016BoardMinutes

MINUTES OF A TELEPHONIC MEETING OF

THE BOARD OF DIRECTORS OF

OPENSTACK FOUNDATION

January 26, 20161:00 pm

The following are the minutes of a telephonic meeting of the Board of Directors (the “Board”) of OpenStack Foundation, a Delaware corporation (the “Foundation”) at the above time pursuant to notice duly given to all directors. The following directors were present for all or part of the meeting:

Alan ClarkAlex FreedlandAllison RandalAnni LaiBoris RenskiEgle SiglerEileen EvansKavit MunshiKenji KaneshigeLew TuckerManju RamanathpuraMark BakerMark McLoughlinMonty TaylorRob EskerRoland ChanRussell BryantShane WangSteve HallettTim BellToby FordTodd MooreVan Lindberg

Also present for some or all of the meeting were Jonathan Bryce, Mark Collier, Lauren Sell, Claire Massey and Chris Hoge of the OpenStack Foundation, Mark Radcliffe of DLA Piper and certain members of the community. Mr. Clark called the meeting to order and provided an overview of the agenda. He also served as Chairman. Mr. Radcliffe served as Secretary of the meeting and recorded the minutes.

Approval of Board Minutes.

Mr. Clark presented the minutes from the December 10, 2015 Board meeting. After a discussion, upon a motion duly made and seconded the following resolution was unanimously approved by the Board:

RESOLVED, that minutes of the Board meeting on December 10, 2015 attached as Exhibit A is approved.

Welcome of New Board Members and Overview of Board Participation.

Mr. Clark welcomed the new members of the Board. He then described the use of the various mailing lists and the Transparency Policy as applied to the Board. A Board discussion followed.

Setting the Meeting Date for March Board of Directors Meeting.

Mr. Clark discussed the potential welcomed the new members of the Board. He then described the use of the various mailing lists and the Transparency Policy as applied to the Board. A Board discussion followed.

Report of DefCore Committee and Approval of Updated Process Guide.

Ms. Sigler provided a report on the updated process guide from the DefCore Committee. A Board discussion followed. Upon motion duly made and seconded, the Board unanimously adopted the following resolution:

RESOLVED, that the Board approves the update to the DefCore process guide designated 2016A set forth in Exhibit B.

Approval of Updated DefCore Guidelines.

Ms. Sigler provided a report on the updated guidelines from the DefCore Committee. A Board discussion followed. Upon motion duly made and seconded, the Board unanimously adopted the following resolution:

RESOLVED, that the Board approves the revised guidelines designated 2016.01 set forth in Exhibit C.

Appointment of the Chair of the User Committee.

Mr. Allamaraju has resigned from the User Committee and the Board needs to approve a new chair for the User Committee. Mr. Clark discussed the nomination of Mr. Magana. A Board discussion followed. Upon motion duly made and seconded, the Board adopted unanimously the following resolutions:

WHEREAS, it is deemed to be in the best interests of the Foundation to appoint a new chairman of the User Committee.

NOW, THEREFORE, BE IT RESOLVED, that Mr. Magana is appointed to the User Committee and appointed as chair of the User Committee to serve at the pleasure of the Board.

Organization of New Member Committee.

The Board needs to find a new chair for the New Member Committee. Mr. Clark called for volunteers and Mr. Esker volunteered to organize a meeting of New Member Committee to recommend a new Chair.

Discussion of Mission Statement.

Mr. Bryant discussed the proposed draft of the revised mission statement. A Board discussion followed.

Discussion of Other Matters

There being no further business before the Board and upon motion duly made and seconded, the meeting was then adjourned at 3:00 pm PST.

Exhibit A

December 10, 2015 Minutes

Exhibit B

2016A Process Document https://review.openstack.org/#/c/234824/

Exhibit C

2016.01 Guidelines

https://review.openstack.org/#/c/239830/