Governance/Foundation/26Jan2021BoardMeeting

January 26, 2021 Open Infrastructure Foundation Board of Directors Meeting
The Open Infrastructure Foundation Board of Directors will meet at 7:00am - 9:00am PST/1500-1700 UTC on January 26, 2021. Directors may participate by conference dial-in. Audio from the meeting will also be available to the community.

To join the sessions by phone or computer:
 * Videoconference: https://zoom.us/j/96201224963
 * International dial-in (audio only): https://zoom.us/zoomconference (conference ID #962 0122 4963)
 * To join the session by phone only:
 * +1 346 248 7799 US (Houston)
 * +1 669 900 6833 US (San Jose)
 * +1 253 215 8782 US (Tacoma)
 * +1 312 626 6799 US (Chicago)
 * +1 646 876 9923 US (New York)
 * +1 301 715 8592 US (Washington D.C)
 * Meeting ID: 962 0122 4963

Board Meeting Agenda

 * Chair: Jonathan Bryce
 * Minutes: Mark Radcliffe
 * Non official meeting discussion Channels:
 * Zoom chat
 * IRC: #openinfra-board on freenode
 * IRC: #openinfra-board on freenode

The 2021 Board
A big thank you to Alan Clark, Prakash Ramchandran, and Xin Zhong for their participation on the OpenStack Board. Welcome to Rico Lin as a new Individual Director, Sean McGinnis as a returning Individual Director, Grace Lian as new Gold Member Director, ChangBo Guo returning as a new Gold Member Director, and Gang Chen, Paul Miller, Amar Padmanabhan and Xu Wang as new Platinum Directors.

Roll Call

 * Approve minutes from December 8, 2020 board meeting

(7:20) Policy Reminders

 * 1) Antitrust policy (https://www.openstack.org/legal/antitrust-compliance-policy/)
 * 2) Code of Conduct  (https://www.openstack.org/legal/code-of-conduct/)
 * 3) Transparency policy (http://www.openstack.org/legal/transparency-policy/)
 * No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director or designee publishes a meeting summary, 72 hours or until the minutes have been approved by the board.
 * 1) Board Communication Channels
 * 2) Zoom for the board meeting calls
 * Call in information and meeting appointments will be sent to each Director.
 * Call in information will be sent to the Foundation mailing list and the Gold member mailing list
 * 1) Foundation mailing list
 * As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list."
 * Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
 * 1) Board mailing lists (Jonathan has added Board members to these lists)
 * 2) foundation-board@lists.openstack.org,
 * The foundation-board mailing list is read/write for Board members and read-only for community members. Please use this list for Board discussions
 * 1) foundation-board-confidential@lists.openstack.org
 * foundation-board-confidential mailing list for use with Board confidential information and documents
 * 1) IRC: #openinfra-board on freenode
 * 2) Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
 * Board meeting agendas will be posted on this site prior to the meeting with a call for agenda items will be made at least 1 week prior to the meeting.
 * 1) Board Packet
 * A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki

(7:40) Board Elections

 * Chair and Vice Chair elections

(8:10) Silver Member Class creation

 * Section 2.1 of the Amended Bylaws allow the Board to create non-voting member classes. This amendment was added with the intention of creating a Silver Member class to replace the previous Corporate Sponsor category for companies.
 * Motion: Create a Silver Member class under Section 2.1 of the Bylaws that is open to natural persons, business entities, academic institutions, government agencies, or any other legal person. There will be no limit on the number of Silver Members and the Board delegates the implementation of the Silver Member class to the Executive Director to create the necessary agreements.
 * Motion: Create a Silver Member class under Section 2.1 of the Bylaws that is open to natural persons, business entities, academic institutions, government agencies, or any other legal person. There will be no limit on the number of Silver Members and the Board delegates the implementation of the Silver Member class to the Executive Director to create the necessary agreements.

(8:30) Committee Actions and Updates
Board Committees: Please contact the Chairs to join
 * 1) Compensation Committee - need a chair
 * The committee will meet soon to set 2021 objectives
 * 1)  Finance Committee - Chair Arkady Kanevsky
 * 2)  Contributor Recruiting Committee - Chair Johan Christenson