BootstrappingHour/HostCheatSheet

Tips and Tricks for Hosts of the OpenStack Bootstrapping hour.

Scheduling Episodes

 * Try to keep the schedule 3 episodes in advance, this makes it far less stressful landing new topics, and gives you a good month typically to keep ahead of things.
 * Assume the speakers forget. Contact them the week before they are on the agenda for a heads up.

Setting up Events

 * Organizers should create events for the upcoming recordings via the OpenStack Bootstrapping Hour Google Page https://plus.google.com/b/117719128654252652238/dashboard/overview
 * Scheduling is done via My Business -> Hangouts -> Hangouts on Air -> Start a Hangout on Air -> (Select Starts: Later)
 * If we schedule the Item a week in advance, and add Public to it, Google will list it in it's upcoming directory
 * After scheduling an event, follow the youtube link provided and make sure it's got the countdown clock

Speaker Prep

 * Make sure that one of the hosts does a tech check with the Speaker(s) to see that their Google Hangouts are working the week of the event.
 * Get an abstract from the speaker as early as possible. Minimum 1 week in advance for scheduling and announce purposes.

Day of Event

 * One host should connect to the pre created Google Hangout as the OpenStack Bootstrapping Hour Google Page and hit start ~10 - 15 minutes before the hangout. You are not yet live at this point
 * Send the hangout private url to all the other participants, hosts, speakers.
 * Give everyone fair warning when you are going to go Live.
 * Do the talk.
 * When things are winding down, click the End Hangout on Air button. This will drop you from the live stream, but it will leave all the participants together. Now is a good time for a post mortem.
 * The archived stream should be available within 10 minutes. Check that it looks good, and publicize that link.

Gotchas

 * Once you've ended a Hangout on Air it's done, there is no starting it up again.
 * Whoever connects as the OpenStack Bootstrapping Hour Page will not have access to Google Drive in the Hangout because of id mapping issues.