Governance/Foundation/26Jan2016BoardMeeting

Board of Directors - January 26, 2016 Meeting
The OpenStack Foundation Board of Directors will meet at  1:00pm - 3:00pm Pacific Standard Time (San Francisco, GMT-08:00) on January 26, 2016. Directors may participate via conference dial-in. Audio from the meeting will also be available to the community.

To join the session:
 * 1) Go to https://openstack.webex.com/openstack/k2/j.php?MTID=t42a48f22a25d41afac6a10685abf18e0
 * 2) Enter your name and email address (or registration ID).
 * 3) Enter the session password: This session does not require a password.
 * 4) Click "Join Now".
 * 5) Follow the instructions that appear on your screen.

Board Meeting Agenda (DRAFT)
(13:00) Call To Order, Open Session
 * * Chair: Alan Clark, Vice Chair: Lew Tucker
 * * Minutes: Mark Radcliffe
 * * Julia Dechance will monitor and manage the webex connection
 * * Non official meeting discussion Channels:
 * ** webex chat
 * ** IRC: #openstack-board
 * ** Etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016
 * 1) Roll Call
 * 2) Approve minutes from December 3, 2015 board meeting

(13:15) Welcome to the new board members. (14:00) 2016 Board meeting schedule (14:10) Committee Actions and Updates  (14:40) Strategic Discussions   (15:00) Meeting Close 
 * 1) Thank you and best wishes to Jonathan LaCour, John Zannos, Randy Bias, Rob Hirschfeld, Tsugikazu Shibata  for their time and effort, continued support and contributions to the OpenStack Board efforts.
 * 2) Welcome to Anni Lai, Kenji Kaneshige, Mark Baker, Manju Ramanathpura, Allison Randal (1 minute introductions)
 * 3) 2016 board members
 * 4) Platinum Member Directors
 * Alan Clark
 * Eileen Evans
 * Imad Sousou
 * Mark Baker
 * Mark McLouglin
 * Toby Ford
 * Todd Moore
 * Van Lindberg
 * 1) Gold Member Directors
 * Alex Freedland
 * Anni Lai
 * Kenji Kaneshige
 * Lew Tucker
 * Manju Ramanathpura
 * Robert Esker
 * Roland Chan
 * Steven Hallet
 * 1) Individual Member Directors
 * Allison Randal
 * Boris Renski
 * Egle Sigler
 * Kavit Munshi
 * Monty Taylor
 * Russell Bryant
 * Shane Wang
 * Tim Bell
 * 1) (13:30) Policy Reminders:
 * 2) Antitrust policy (https://wiki.openstack.org/wiki/Governance/Foundation/AntitrustPolicy)
 * 3) Code of Conduct  (https://wiki.openstack.org/wiki/Governance/Foundation/CodeOfConduct)
 * 4) Transparency policy (http://www.openstack.org/legal/transparency-policy/)
 * No tweeting or other social media postings of meeting content during board meetings. No commenting on Board meeting contents and decisions until Executive Director publishes a meeting summary
 * 1) Board Communication Channels
 * 2) WebEx for the board meeting calls (thank you to Lew)
 * Call in information and meeting appointments will be sent to each Director. Directors please use the webex link sent to you in the appointment. If all Directors use the assigned webex link we will be able to utilize additional webex features.
 * Call in information will be sent to the Foundation mailing list and the Gold member mailing list
 * 1) Practice Polling using webex
 * 2) Foundation mailing list
 * As per the Transparency policy, "communications regarding Foundation governance will take place on the Foundation mailing list".
 * Board and Community members, please subscribe at: http://lists.openstack.org/cgi-bin/mailman/listinfo/foundation.
 * 1) Board mailing lists (Jonathan will add the board members to these lists)
 * 2) Foundation-board@lists.openstack.org,
 * The Foundation-board mailing list is read/write for board members, readonly for community members. Please use this list for board discussions
 * 1) Foundation-board-confidential@lists.openstack.org
 * Foundation-board-confidential mailing list for use with Board confidential information and documents
 * 1) IRC: #openstack-board
 * 2) Etherpad: etherpad.openstack.org/p/UnofficialBoardNotes-- example:
 * https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016
 * 1) Wiki: https://wiki.openstack.org/wiki/Governance/Foundation
 * Board meeting agendas will be posted on this site prior to the meeting
 * A call for agenda items will be made at least 1 week prior to the meeting
 * 1) Board Packet
 * A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
 * A board packet will be provide to the Directors, containing the materials for the meeting. When feasible materials will also be posted to the wiki
 * (https://wiki.openstack.org/wiki/Governance/Foundation)
 * January 26, 1:00pm-3:00pm Pacific Conference Call
 * February 23, 1:00pm-3:00pm Pacific Conference Call
 * March 29-31, All Day F2F held at the LF Collaboration Summit(specific day/time pending), Location Lake Tahoe, Nevada
 * Directors: Should we hold our Board meeting on Tuesday, Wednesday,Thursday or Friday? (Tuesday is Plenary, Wed shows many conflicts with other board meetings)
 * April 24, 9:00am - 6:00pm, F2F held at the OpenStack Summit, Austin Texas
 * Joint meeting with the TC and UC will be from 2:30 - 6 pm
 * June 28, 1:00pm-3:00pm Pacific Conference Call
 * August 23, 1:00pm-3:00pm Pacific Conference Call
 * October 23, 9:00am - 6:00pm, held at the OpenStack Summit, Barcelona, Spain
 * December 6, 1:00pm-3:00pm Pacific Conference Call
 * 1) DefCore - Egle
 * 2) Quick report and request for Board's approval for changes to DefCore process document (2016A) and approval for 2016.01 guidelines. The changes are detailed in this document: https://docs.google.com/document/d/1D7hM4kJkfS7PNUpmeRmL_CvwoHZS3CW7k6EELgsfaY8/
 * 2016A: https://review.openstack.org/#/c/234824/
 * 2016.01.json: https://review.openstack.org/#/c/239830/
 * 1) User Committee - Shilla, Jon
 * 2) Board approval for board appointed committee chair
 * 3) Update Committee memberships and Associated Work Groups
 * 4) Review the etherpad: https://etherpad.openstack.org/p/UnofficialBoardNotes-Jan26-2016
 * 5) New Member Committee
 * 6) Need to schedule a meeting. Committee needs to choose a chairperson
 * 1) Mission Statement Amendment - Russell
 * At the last joint board-tc meeting, we discussed a possible update to the OpenStack mission statement. The TC drafted a proposed update. Russell will present the proposed update and we'll put it up for approval.
 * The proposed update: http://governance.openstack.org/resolutions/20160106-mission-amendment.html

Please Note

 * 1) Annual Report: Directors have received a draft version, please review by Friday January 29.